RFQ American Embassy supply and delivery of new vehicle

The U.S. Embassy in Pretoria is requesting quotes for the supply and delivery of a new vehicle as per the attached SOW.

The quote reference number: PR16148093

The following documents are attached to this email and need to be signed when submitting your quotations:

- The SCOPE OF WORK.

- US Government Clauses

- If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM and provide proof that you are in the process of registering or that you already have registered with SAM. Instructions for the registration process is attached.

IMPORTANT: The offeror shall provide proof of SAM registration to include the SAM UEI number. Refer attached Guidance on how to register.

Quotations:

Firm fixed pricing is to be quoted and must be Valid until 30 September 2026

Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.

No alterations or pricing changes will be accepted after the Quotation deadline.

Please quote in South African Rand (ZAR)

Closing date and time for receiving quotes is 12:00, August 11, 2026. Kindly be advised that NO late quotes will be accepted.

Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov

U.S. Embassy Payment terms:

- Note that NO DEPOSIT payments will be authorized.

- The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.

- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later.

Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.

The successful offeror will be required to accept:

FAR and DOSAR Clauses:

The attached FAR and DOSAR clauses form part of this contract.