RFQ: Airport Gate Parking Area Markings

Request for Quotation (RFQ)
Aircraft gate parking areas
Birmingham Airport Authority
Quote Deadline May 11, 2026
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I. Introduction
A. Project Description
The Birmingham Airport Authority (BAA) is requesting quotations from qualified
Contractors to complete an airfield marking application project (the "Project") per the
Scope of Project section of this RFQ.
II. Scope of Project
A. Goals
i. To enter into a contract with the best valued Contractor to perform surface
preparation, removal (as needed) and reapplication of all existing markings identified
below:
ii. Airports non-lease gates markings. The focus of this project is painting existing lines
and maintaining high-visibility, regulatory-compliant markings on airport aprons,
including aircraft lead-in lines (12-inch yellow), wingtip safety lines, and nose wheel
stop bars. includes surface preparation (cleaning, removing old paint) and painting of
gate designations, lead-in lines, stop bars, and passenger boarding bridge (PBB) safety
lines. Work will need to perform and coordinated with the airlines to not impact
operations. The airport currently has seven non-lease gates and four hardstands that
will need repainting.
iii. We currently need to add a stop bar at gate A2 for A220/E190/E195. The winning
bidder will get a separate drawing for this work.
iv. Contractors will need ensure to have the current stencils and paint for this job.
* To provide a quote for services to perform all work described within the Scope of
Project section of this RFQ.
* Markings will be removed (as-needed), surface prepared, and markings reapplied
according to FAA Advisory Circular 150/53401, current edition.
* All airfield markings are required to comply with the specifications shown in FAA
Advisory Circular 150/53401, current edition.
* As needed, markings will be removed via water blasting.
* Pavement joints are to be protected from damage during the paint removal
process. All damaged pavement shall be replaced to its original condition at the
Contractor's expense.
* Work schedule will be dependent on (i) the location of work on the airfield and
(ii) BAA's approval. The Contractor should expect both daylight and nighttime
work as part of the Project scope.
* The project is expected to be completed and start to finish in one mobilization.
* Removal waste will be properly disposed of at an approved location off BAA
property. Wastewater or greywater to be disposed of off airfield grounds at BAA's
direction.
* The airport anticipates this project to be completed before the winter season.
* Water sources are available on airport property, but use will be metered and paid
for by the Contractor.
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III. General Conditions
i. Terms and Conditions: Contractor agrees to abide by all the terms and conditions
contained in this RFQ. Any exceptions to the requirements of this RFQ, or the BAA's
terms and conditions of this RFQ, shall be noted in writing, with detailed explanation,
and included with the RFQ submittal. The Contractor acknowledges that taking
exceptions to this RFQ may subject the response submittal to be rejected.
ii. Discussions and Questions: All questions must be submitted in writing and directed
to the Birmingham Airport Authority (BAA) VP of Purchasing Ed Seoane at
eseoane@flybhm.com in order to be considered. The Contractor shall not attempt to
discuss any aspects of the request with any other party except for the email address
described in this RFQ. No verbal agreements will be considered during the bid/quote
process. BAA reserves the right to reject the bid/quote of any Contractor violating this
provision.
iii. Completeness: All requested information and required forms must be completed,
signed, and submitted with this document to constitute a proper bid/quote. The
entire package must be complete with all required forms, signature, and
information. Failure to complete or comply with any part of the specifications or
requirements in this RFQ may constitute a basis of rejection. It is the right of the BAA
to reject any RFQ submittal in this solicitation document.
iv. Errors: Contractors' or their authorized representative are expected to fully inform
themselves as to the conditions, requirements, and specifications before submitting
bids/quotes. Contractors are cautioned not to obliterate, erase, or strikeover any
printed material as set forth in this RFQ. In quoting prices, wherever the Contractor
has made an error and has corrected, all such corrections should be initialed by the
person signing this RFQ. If errors occur in the extension of prices in the RFQ, the unit
prices shall govern. Failure to comply with this provision may result in rejection of
Contractor's submittal. All documents submitted must be legible.
v. Changes/Modifications: No changes or modifications shall be made to any BAA forms
without the approval of the BAA. If changes or modifications are made without the
approval of BAA, the proposal submitted by Contractor may be rejected.
vi. Compliance with Laws: The Contractor shall obtain and maintain all licenses,
permits, liability insurance, and workman's compensation insurance, and maintain
compliance with any other federal, state, or local requirements during the term of the
contract with BAA and in submitting a bid/quote.
vii. Specifications: Whenever mention is made of any article, material, or workmanship
to be in accordance with any laws, ordinances, codes, regulations, etc., these
requirements shall be construed to be the minimum requirements of these
specifications.
viii. Description of Materials: Materials provided for the Project will comply with
specifications noted in FAA Advisory Circular 150/53401, current edition.
ix. Quality: All materials used for the manufacture or construction of any supplies,
materials, equipment, or service shall be new unless otherwise specified. All materials
shall be of the best quality, and to the highest grade of workmanship that meet the
specifications in this document. Materials or service must comply with all applicable
Federal, State, or OSHA requirements.
x. Acceptance of Material: The materials delivered shall remain the property of the
Contractor pending physical inspection and acceptance to the satisfaction of the
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BAA. In the event the material supplied to BAA is found to be defective or does not
conform to specifications, the BAA reserves the right to cancel the order upon written
notice to the Contractor and return the product(s) to the Contractor at the
Contractor's expense, and to invoke the provisions of the section titled "Default".
xi. Default: Any contract made between BAA and the Contractor can be cancelled by the
BAA in whole or in part via written notice, upon the Contractor's nonperformance or
violation of contract terms. An award may be made to the lowest quoting Contractor
for material or services specified, and purchases may be made on the open
market. The defaulting Contractor shall be liable for costs to the BAA in excess of the
defaulted contract prices. The Contractor shall continue the performance of the
contract to the extent any part is not terminated under the provisions of this clause.
xii. Guarantee: The Contractor shall unconditionally guarantee the materials and
workmanship on all materials and/or services for the Contractor's specified
guaranteed period, unless otherwise stated. Within the guarantee period, if any
defects occur which are due to faulty material and/or services, Contractor shall repair,
replace, and/or adjust such faulty material and/or services to the complete satisfaction
of the BAA. These repairs, replacements, or adjustments shall be made only at a time
lest detrimental to the operation of the BAA.
xiii. Add/Delete Items: During the term of the contract, items and/or services may be
added and/or deleted to the contract upon agreement between the successful
Contractor and BAA.
xiv. Reimbursement: The BAA will not reimburse the Contractor for any costs associated
with the preparation and submittal of any RFQ response, or for any travel and/or per
diem costs that are incurred.
xv. Submitted Material: All requests, responses, inquiries, or correspondence relating
to, or in reference to this document submitted by Contractors shall become the
property of the BAA when received. Once an award is made, all excess copies at the
Contractor's request may be destroyed.
xvi. Outside Estimates: The BAA reserves the right to obtain an outside estimate, or to
have the product or service provided outside of this contract when it is in the best
interest of the BAA.
xvii. Disclaimer: This is a Request for Quotation. This is not an offer or contract. The
submission of a bid/quote in response to this process does not impose any legal
obligations upon BAA, nor does it create any contractual or quasi-contractual
relationship between BAA and any Contractor. BAA reserves the right to reject or
disregard any or all bids/quotes, to negotiate with any or all Contractors, and/or to
enter a contract or contracts with any firm or firms for any or all of the services
described herein. BAA is not obligated to respond to any statement or bid/quote. This
RFQ is subject to errors, omissions, modifications, withdrawal, or cancellation without
notice.
IV. Special Conditions
i. Indemnification: Contractor undertakes and agrees to indemnify and hold
harmless BAA, and any and all its Board Members, officers and employees, from and
against all suits and causes of action, claims, losses, demands and reasonable
expenses, including by not limited to, reasonable attorney's fees and reasonable costs
of litigation, damage(s) or liability, including but not limited to death or injury, or for
05928316.2 4

damage to, or destruction of, any property, arising by reasons of the performance of
the contract to the extent caused by the negligent performance of the professional
services under the contract on the part of the Contractor, or any of the Contractor's
subcontractors, employees, or anyone for whom the Contractor has obligated itself
under the contract. THERE IS NO EXPECTATION OF ANY INDEMNIFICATION BEING
PROVIDED TO COMPANY BY THE BAA.
ii. Changes and Alterations: The BAA reserves the right to make any alterations in the
RFQ and/or contract as may be necessary due to changing conditions found during
the Project. The Contractor shall not claim forfeiture of contract by reasons of such
changes by the BAA representative. If such changes increase or decrease the amount
of the work or materials, the Contractor will be paid according to the quantity of
product delivered at the prices established for such work under the contract. Any
alterations or changes that diminish the scope of work or materials shall not
constitute a claim for damages or for the loss of anticipated profits. Any alterations
from the original job estimate provided by Contractor must be submitted in writing
and must be approved by the designated BAA Representative.
iii. Cure and Cover Clause: If a successful Contractor fails, or BAA concludes that there
is a reasonable likelihood that the Contractor will not be able to timely perform its
obligations under this RFQ and/or contract, BAA may (in addition to any other
contractual, legal, or equitable remedies) proceed to take any of the following actions
after five (5) days' written notice to the Contractor: (A) Withhold any monies then or
next due to the Contractor; or (B) Terminate the contract and obtain the deliverables
(or equivalent) or portion thereof (or equivalent) from a third party, pay the third
party for the same, and withhold the amount so paid from any money then or
thereafter due to Contractor and hold Contractor liable for any amounts paid to the
third party (or parties) to the extent that withholding payments to the Contractor
does not cover BAA's cost of cover.
iv. The BAA Reserves the Right: (a) to award bids/quotes received on individual items,
or on the entire list of items; and (b) to reject any or all bids/quotes or any part
thereof; and (c) to waive any irregularities and/or technicalities on the bids/quotes;
and (d) to accept the bid/quote that is in the best interest of BAA; and (e) to obtain
clarification or additional information for any bid/quote; and (f) to purchase either
selected items, or to not select any Contractor or purchase any goods and/or services
resulting from this request; and (g) to reject any Contractor who has previously failed
to perform properly or complete on time projects of a similar nature, and (h) to reject
any Contractor whom investigation shows Contractor is not in a position to perform
the Project and/or service as specified in this RFQ.
v. Basis of Award: The basis of evaluation will be a best value quote considering price
and Contractor availability to seek or exceed BAA's specifications and
requirements. The bid/quote is subject to be awarded to the most responsive and
responsible Contractor whose bid/quote is evaluated to be the most advantageous
to the BAA considering price and other factors. The award can be made to one or
multiple Contractors, whichever is in the best interest of the BAA. Other suppliers
and tertiary suppliers may be selected to fill orders or provide contracted services if
the primary supplier cannot make provision to the BAA when time is of the essence.
vi. Insurance: The selected Contractor shall procure, at its expense, and keep in full force
and effect at all times during the term of the contract, the types and amounts of
insurance specified herein and in Appendix B attached hereto and made a part hereof.
05928316.2 5

vii. Badging Requirements and Fees: In order to perform the scope of work on-site
secure areas of BAA's facilities, Contractor personnel are required to undergo a
background check and obtain a BAA badge allowing them access to such areas. On
expiration of or earlier termination of the final Agreement, Contractor personnel are
required to turn their badges in to BAA's security department. Failure to return badge
in accordance with BAA's requirements will result in a fine in the amount of $500.
Contractor is responsible for paying all badging fees and all fines for badges not
returned in accordance with BAA's requirements. In connection with the provision
contemplated by the Scope of Work, Contractor may incur expenses to BAA or BAA
may be charged for expenses of Contractor. Contractor will pay or reimburse BAA for
such expenses within thirty (30) days after the date of the invoice. If BAA owes
Contractor any fees on completion of the Services and any badging fees, fines or
expenses owed by the contractor are due and payable, BAA will have the right to
deduct and offset the badging fees, fines and other expenses from the fees then owed
to the Contractor. If there are no fees then due to Contractor, BAA will invoice and
Contractor will pay badging fees, fines or other expenses within thirty (30) days after
the date of the invoice.
V. Submittal Requirements
A. Project Quotation
Contractors shall email Project Quote to Ed Seoane, VP of Purchasing, to
eseoane@flybm.com no later than 2:00 p.m. CST on May 11, 2026
All questions associated with this RFQ must be submitted in writing via e-mail to
eseoane@flybhm.com by the deadline identified for questions/clarifications (see RFQ
timeline).
B. Project Quotation Format
Cost Certification
Bid pricing must be firm for 180 days. Include the following information in your
proposal:
Contractor Name:
Contractor Address:
City, State, Zip:
Representative Name
(Print):
Representative
Signature:
Representative Title:
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Quote shall be structured as follows:
i. A detailed cost estimate to complete the Project as described in the Scope of
Work section of this RFQ:
a. Airfield marking application: Not-To-Exceed amount and unit price
breakdown is required for each item identified in the scope.
b. Surface preparation: Not-To-Exceed amount and unit price breakdown is
required for each item identified in the scope.
c. Mobilization: A single Not-To-Exceed amount is required for the total of all
elements identified in the scope.
d. Total Sum for NTE items
e. As-needed airfield marking removal: Unit price per square foot.
ii. A unit cost to complete additional work identified after the award of the contract
(additional work will be quoted on a unit cost basis for removal, and a unit basis
for surface preparation and line painting).
The basis of award is defined in Section IV Special Conditions, Part VI. Contractor's Project
C. RFQ Timeline (subject to modification by BAA)
RFQ Posted April 9, 2026
Site Visit (Not Mandatory) April 20, 2026
Deadline for Questions/Clarifications April 27, 2026
Project Quote Deadline May 11, 2026
Anticipated Award Date May 2026
D. Site Visit
Weather permitting, a non-mandatory site visit will be offered on April 20, 2026. All
attendees who plan to attend must RSVP to Karen Hazelwood at Khazelwod@flybhm.com
by close of business on April 17, 2026. Instructions to the site visit will be provided upon
receipt of RSVP.
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Appendix A
Airfield Marking Diagrams
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5900 Airport Highway
Birmingham, AL 35212
BHM
COMMON
USE GATES
FOR
PAINTING
BHM COMMON USE GATES
GATE MARKINGS (LF) 4,400
GATE DESTINATION
550
BOXES (SF)

Appendix B
Insurance Requirements
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