RFQ: Airport Gate Parking Area Markings

Agency:	Birmingham Airport Authority
State:	Alabama
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Apr 9, 2026
Due Date:	May 11, 2026
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Request for Quotation (RFQ)

Aircraft gate parking areas

05928316.2

Birmingham Airport Authority

Quote Deadline May 11, 2026

I. Introduction

A. Project Description

The Birmingham Airport Authority (BAA) is requesting quotations from qualified

Contractors to complete an airfield marking application project (the “Project”) per the

Scope of Project section of this RFQ.

II. Scope of Project

A. Goals

i. To enter into a contract with the best valued Contractor to perform surface

preparation, removal (as needed) and reapplication of all existing markings identified

below:

ii. Airports non-lease gates markings. The focus of this project is painting existing lines

and maintaining high-visibility, regulatory-compliant markings on airport aprons,

including aircraft lead-in lines (12-inch yellow), wingtip safety lines, and nose wheel

stop bars. includes surface preparation (cleaning, removing old paint) and painting of

gate designations, lead-in lines, stop bars, and passenger boarding bridge (PBB) safety

lines. Work will need to perform and coordinated with the airlines to not impact

operations. The airport currently has seven non-lease gates and four hardstands that

will need repainting.

iii. We currently need to add a stop bar at gate A2 for A220/E190/E195. The winning

bidder will get a separate drawing for this work.

iv. Contractors will need ensure to have the current stencils and paint for this job.

• To provide a quote for services to perform all work described within the Scope of

Project section of this RFQ.

• Markings will be removed (as-needed), surface prepared, and markings reapplied

according to FAA Advisory Circular 150/5340‐1, current edition.

• All airfield markings are required to comply with the specifications shown in FAA

Advisory Circular 150/5340‐1, current edition.

• As needed, markings will be removed via water blasting.

• Pavement joints are to be protected from damage during the paint removal

process. All damaged pavement shall be replaced to its original condition at the

Contractor’s expense.

• Work schedule will be dependent on (i) the location of work on the airfield and

(ii) BAA’s approval. The Contractor should expect both daylight and nighttime

work as part of the Project scope.

• The project is expected to be completed and start to finish in one mobilization.

• Removal waste will be properly disposed of at an approved location off BAA

property. Wastewater or greywater to be disposed of off airfield grounds at BAA’s

direction.

• The airport anticipates this project to be completed before the winter season.

• Water sources are available on airport property, but use will be metered and paid

for by the Contractor.

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III. General Conditions

i. Terms and Conditions: Contractor agrees to abide by all the terms and conditions

contained in this RFQ. Any exceptions to the requirements of this RFQ, or the BAA’s

terms and conditions of this RFQ, shall be noted in writing, with detailed explanation,

and included with the RFQ submittal. The Contractor acknowledges that taking

exceptions to this RFQ may subject the response submittal to be rejected.

ii. Discussions and Questions: All questions must be submitted in writing and directed

to the Birmingham Airport Authority (BAA) VP of Purchasing Ed Seoane at

eseoane@flybhm.com in order to be considered. The Contractor shall not attempt to

discuss any aspects of the request with any other party except for the email address

described in this RFQ. No verbal agreements will be considered during the bid/quote

process. BAA reserves the right to reject the bid/quote of any Contractor violating this

provision.

iii. Completeness: All requested information and required forms must be completed,

signed, and submitted with this document to constitute a proper bid/quote. The

entire package must be complete with all required forms, signature, and

information. Failure to complete or comply with any part of the specifications or

requirements in this RFQ may constitute a basis of rejection. It is the right of the BAA

to reject any RFQ submittal in this solicitation document.

iv. Errors: Contractors’ or their authorized representative are expected to fully inform

themselves as to the conditions, requirements, and specifications before submitting

bids/quotes. Contractors are cautioned not to obliterate, erase, or strike‐over any

printed material as set forth in this RFQ. In quoting prices, wherever the Contractor

has made an error and has corrected, all such corrections should be initialed by the

person signing this RFQ. If errors occur in the extension of prices in the RFQ, the unit

prices shall govern. Failure to comply with this provision may result in rejection of

Contractor’s submittal. All documents submitted must be legible.

v. Changes/Modifications: No changes or modifications shall be made to any BAA forms

without the approval of the BAA. If changes or modifications are made without the

approval of BAA, the proposal submitted by Contractor may be rejected.

vi. Compliance with Laws: The Contractor shall obtain and maintain all licenses,

permits, liability insurance, and workman’s compensation insurance, and maintain

compliance with any other federal, state, or local requirements during the term of the

contract with BAA and in submitting a bid/quote.

vii. Specifications: Whenever mention is made of any article, material, or workmanship

to be in accordance with any laws, ordinances, codes, regulations, etc., these

requirements shall be construed to be the minimum requirements of these

specifications.

viii. Description of Materials: Materials provided for the Project will comply with

specifications noted in FAA Advisory Circular 150/5340‐1, current edition.

ix. Quality: All materials used for the manufacture or construction of any supplies,

materials, equipment, or service shall be new unless otherwise specified. All materials

shall be of the best quality, and to the highest grade of workmanship that meet the

specifications in this document. Materials or service must comply with all applicable

Federal, State, or OSHA requirements.

x. Acceptance of Material: The materials delivered shall remain the property of the

Contractor pending physical inspection and acceptance to the satisfaction of the

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BAA. In the event the material supplied to BAA is found to be defective or does not

conform to specifications, the BAA reserves the right to cancel the order upon written

notice to the Contractor and return the product(s) to the Contractor at the

Contractor’s expense, and to invoke the provisions of the section titled “Default”.

xi. Default: Any contract made between BAA and the Contractor can be cancelled by the

BAA in whole or in part via written notice, upon the Contractor’s non‐performance or

violation of contract terms. An award may be made to the lowest quoting Contractor

for material or services specified, and purchases may be made on the open

market. The defaulting Contractor shall be liable for costs to the BAA in excess of the

defaulted contract prices. The Contractor shall continue the performance of the

contract to the extent any part is not terminated under the provisions of this clause.

xii. Guarantee: The Contractor shall unconditionally guarantee the materials and

workmanship on all materials and/or services for the Contractor’s specified

guaranteed period, unless otherwise stated. Within the guarantee period, if any

defects occur which are due to faulty material and/or services, Contractor shall repair,

replace, and/or adjust such faulty material and/or services to the complete satisfaction

of the BAA. These repairs, replacements, or adjustments shall be made only at a time

lest detrimental to the operation of the BAA.

xiii. Add/Delete Items: During the term of the contract, items and/or services may be

added and/or deleted to the contract upon agreement between the successful

Contractor and BAA.

xiv. Reimbursement: The BAA will not reimburse the Contractor for any costs associated

with the preparation and submittal of any RFQ response, or for any travel and/or per

diem costs that are incurred.

xv. Submitted Material: All requests, responses, inquiries, or correspondence relating

to, or in‐ reference to this document submitted by Contractors shall become the

property of the BAA when received. Once an award is made, all excess copies at the

Contractor’s request may be destroyed.

xvi. Outside Estimates: The BAA reserves the right to obtain an outside estimate, or to

have the product or service provided outside of this contract when it is in the best

interest of the BAA.

xvii. Disclaimer: This is a Request for Quotation. This is not an offer or contract. The

submission of a bid/quote in response to this process does not impose any legal

obligations upon BAA, nor does it create any contractual or quasi-contractual

relationship between BAA and any Contractor. BAA reserves the right to reject or

disregard any or all bids/quotes, to negotiate with any or all Contractors, and/or to

enter a contract or contracts with any firm or firms for any or all of the services

described herein. BAA is not obligated to respond to any statement or bid/quote. This

RFQ is subject to errors, omissions, modifications, withdrawal, or cancellation without

notice.

IV. Special Conditions

i. Indemnification: Contractor undertakes and agrees to indemnify and hold

harmless BAA, and any and all its Board Members, officers and employees, from and

against all suits and causes of action, claims, losses, demands and reasonable

expenses, including by not limited to, reasonable attorney's fees and reasonable costs

of litigation, damage(s) or liability, including but not limited to death or injury, or for

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damage to, or destruction of, any property, arising by reasons of the performance of

the contract to the extent caused by the negligent performance of the professional

services under the contract on the part of the Contractor, or any of the Contractor's

subcontractors, employees, or anyone for whom the Contractor has obligated itself

under the contract. THERE IS NO EXPECTATION OF ANY INDEMNIFICATION BEING

PROVIDED TO COMPANY BY THE BAA.

ii. Changes and Alterations: The BAA reserves the right to make any alterations in the

RFQ and/or contract as may be necessary due to changing conditions found during

the Project. The Contractor shall not claim forfeiture of contract by reasons of such

changes by the BAA representative. If such changes increase or decrease the amount

of the work or materials, the Contractor will be paid according to the quantity of

product delivered at the prices established for such work under the contract. Any

alterations or changes that diminish the scope of work or materials shall not

constitute a claim for damages or for the loss of anticipated profits. Any alterations

from the original job estimate provided by Contractor must be submitted in writing

and must be approved by the designated BAA Representative.

iii. Cure and Cover Clause: If a successful Contractor fails, or BAA concludes that there

is a reasonable likelihood that the Contractor will not be able to timely perform its

obligations under this RFQ and/or contract, BAA may (in addition to any other

contractual, legal, or equitable remedies) proceed to take any of the following actions

after five (5) days’ written notice to the Contractor: (A) Withhold any monies then or

next due to the Contractor; or (B) Terminate the contract and obtain the deliverables

(or equivalent) or portion thereof (or equivalent) from a third party, pay the third

party for the same, and withhold the amount so paid from any money then or

thereafter due to Contractor and hold Contractor liable for any amounts paid to the

third party (or parties) to the extent that withholding payments to the Contractor

does not cover BAA’s cost of cover.

iv. The BAA Reserves the Right: (a) to award bids/quotes received on individual items,

or on the entire list of items; and (b) to reject any or all bids/quotes or any part

thereof; and (c) to waive any irregularities and/or technicalities on the bids/quotes;

and (d) to accept the bid/quote that is in the best interest of BAA; and (e) to obtain

clarification or additional information for any bid/quote; and (f) to purchase either

selected items, or to not select any Contractor or purchase any goods and/or services

resulting from this request; and (g) to reject any Contractor who has previously failed

to perform properly or complete on time projects of a similar nature, and (h) to reject

any Contractor whom investigation shows Contractor is not in a position to perform

the Project and/or service as specified in this RFQ.

v. Basis of Award: The basis of evaluation will be a best value quote considering price

and Contractor availability to seek or exceed BAA’s specifications and

requirements. The bid/quote is subject to be awarded to the most responsive and

responsible Contractor whose bid/quote is evaluated to be the most advantageous

to the BAA considering price and other factors. The award can be made to one or

multiple Contractors, whichever is in the best interest of the BAA. Other suppliers

and tertiary suppliers may be selected to fill orders or provide contracted services if

the primary supplier cannot make provision to the BAA when time is of the essence.

vi. Insurance: The selected Contractor shall procure, at its expense, and keep in full force

and effect at all times during the term of the contract, the types and amounts of

insurance specified herein and in Appendix B attached hereto and made a part hereof.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFQ: Airport Gate Parking Area Markings

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