RFQ: AIRPORT ARCHITECTURAL, ENGINEERING, AND CONSTRUCTION MANAGEMENT SERVICES

Agency: City of Salinas
State: California
Type of Government: State & Local
Caegory:
  • C - Architect and Engineering Services - Construction
Posted Date: Jun 28, 2018
Due Date: Jul 26, 2018
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RFQ: AIRPORT ARCHITECTURAL, ENGINEERING, AND CONSTRUCTION MANAGEMENT SERVICES
Bid Deadline:
Jul 26 2018 - 12:00pm

The City of Salinas requests Statements of Qualifications from professional consultants with a strong background in construction of airport improvements. The City is seeking to identify a consultant to provide airport engineering design and construction management services in support of City staff for proposed projects at the Salinas Municipal Airport (KSNS). Statements will be received by the City of Salinas, City Clerk¡¯s Office, until 12:00PM on Thursday, July 26, 2018. Additional information can be obtained on the City of Salinas Website at https://www.cityofsalinas.org/our-city-services/finance/bid-requests-rfps .

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SECTION I
NOTICE OF REQUEST FOR QUALIFICATIONS
AIRPORT ARCHITECTURAL, ENGINEERING, AND CONSTRUCTION MANAGEMENT
SERVICES
FY18-FY23
Proposal Due Date:
July 26, 2018
Time: 12:00pm local time
RFQ Opening Location:
City of Salinas, City Hall, 200 Lincoln Ave., Salinas, CA, 93901
In accordance with Federal Aviation Administration requirements and City of Salinas charter and Municipal
code, the City of Salinas requests Statements of Qualifications from professional consultants with a strong
background in construction of airport improvements. The City is seeking to identify a consultant to provide
airport engineering design and construction management services in support of City staff for proposed
projects at the Salinas Municipal Airport (KSNS). Statements will be received by the City of Salinas, City
Clerk’s Office, at the above specified location, until the time and date cited.
The ideal Firm will have substantial experience consisting of at least 10 years providing airport
architectural, engineering, and construction management services. The experience should include
identifying future FAA grant projects; preparation of FAA grant applications and documentation;
preparation of design and project plans and specifications for FAA grant projects; providing assistance in
the contractor bid process; serving as grant manager and project manager during the construction phase of
airport planning and development projects involving the FAA.
The City of Salinas has established an overall triennial DBE goal of 11.78%. The Bidder/Offeror shall make
good faith efforts, as defined in Appendix A, 49 CFR Part 26, to subcontract 11.78% of the dollar value of
the prime contract to certified DBE firms as defined in 49 CFR Part 26.
Five copies and one original proposal, as well as an electronic copy on a readable device must be submitted
to the City Clerk’s Office at the City of Salinas, City Hall located at 200 Lincoln Ave., Salinas, CA 93901.
Said proposals shall be submitted by July 26, 2018 at 12:00 pm local time. Late proposals will be rejected
unopened. The envelope or box containing the proposals must be sealed and clearly marked AIRPORT
ARCHITECTURAL, ENGINEERING, AND CONSTRUCTION MANAGEMENT SERVICES.
For a proposal package visit the City website at www.ci.salinas.ca.us, or make a written request to the
Airport Manager, 30 Mortensen Ave, Salinas, CA 93905.
The City of Salinas reserves the rights to reject any and all proposals, or to waive any irregularity.
Requested dates of publication:
1 RFQ: Salinas Municipal Airport Engineering, Design, and Construction Management Services
SECTION II
SCHEDULE
The Schedule is provided for reference only. The City reserves the right to amend the proposed schedule
as deemed necessary or appropriate by the City staff.
RFQ Published
June 27, 2018
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30 Days
Pre-Submittal Meeting
(Non-mandatory)
Closing Date
July 11, 2018
July 26, 2018
Interview Selected Firms
(If necessary)
Select Firm
(Airport Commission Meeting)
August 15, 2018
August 23, 2018
2 RFQ: Salinas Municipal Airport Engineering, Design, and Construction Management Services
SECTION III
BACKGROUND AND GENERAL INFORMATION
The Salinas Municipal Airport (KSNS) is operated under the jurisdiction of the City of Salinas. The City
of Salinas is empowered to provide for the development, operation, and maintenance of the airport and,
with respect to aeronautical facilities and concessionaires, to negotiate agreements with the operators
thereof.
1. PURPOSE.
The purpose of this RFQ is to solicit qualified professional consultants with a strong background in the
architectural, engineering, and construction management of airport improvements to provide services in
support of City staff for future projects at the Salinas Municipal Airport. The ideal Firm will have
substantial experience consisting of at least 10 years providing airport architectural, engineering, and
construction management services. The experience should include identifying future FAA grant projects;
preparation of FAA grant applications and documentation; preparation of design and project plans and
specifications for FAA grant projects; providing assistance in the contractor bid process; serving as grant
manager and project manager during the construction phase of airport planning and development projects
involving the FAA. The contents of this document are provided as background and general information
for Firms and as a guide for the City to evaluate submittals. The City reserves the right to accept or reject
any submittal and/or negotiate with any or all of the firms.
2. MINIMUM QUALIFICATIONS.
Only those submittals received on time and in proper form will be accepted. Firms who provide evidence
that they are fully competent, have the necessary experience, organization and financial capacity to fulfill
the requirements of this RFQ, and who can provide evidence of all necessary certificates and licenses,
will be considered. After receipt of the submittals, the City will rank the eligibility of each Submittal to
be considered under section VII of this RFQ.
The following minimum experience criteria have been established as a basis for qualifying the eligibility
of a Firm as shown below:
a) Demonstrated success (5 completed projects within the last 10 years) in Airport project
architectural and engineering, including the preparation of grant documents for similar projects for
the Western- Pacific Region of the FAA.
b) Recent (3 completed projects in the last 5 years) experience in permitting, bid preparation and bid
analysis support of airport development and/or planning projects comparable to the proposed
project.
c) Demonstrated success (5 completed projects within the last 10 years) in construction monitoring
and management including the preparation of grant payment requests for similar projects for the
Western-Pacific Region of the FAA.
d) Experience of key personnel and availability of these individuals for these projects.
e) Knowledge of applicable FAA regulations, policies, and procedures.
f) Recent experience with public information and community involvement programs and/or public
hearings related to airport development and planning projects.
g) Reputation for personal and professional integrity and competence.
h) Current workload and ability to meet project schedules or deadlines.
i) Evidence that the consultant has made good faith efforts in meeting Disadvantaged Business
Enterprise (DBE) goals (49 CFR § 26.53).
3. RESPONSIBILITY OF SUCCESSFUL FIRM.
3 RFQ: Salinas Municipal Airport Engineering, Design, and Construction Management Services
It is expected that within THIRTY (30) CALENDAR days of being notified by the City of Salinas, the
successful Firm shall enter into an Agreement for Professional Services with the City. Upon Notification
to Proceed, the successful Firm shall conduct, prepare, and provide the appropriate documents and all
associated tasks for the proposed airport improvements at Salinas Municipal Airport (KSNS) identified
above in accordance with the previously stated agreement.
4. PROJECT LOCATION AND SCHEDULE.
The description and location of the Land is included in Exhibit “A”, Project Site Map, which is attached
hereto and incorporated herein.
5. STANDARD CITY AGREEMENT FOR PROFESSIONAL SERVICES.
A sample Standard City Agreement for Professional Services, attached as Exhibit “B”, which includes
City insurance requirements, etc., is attached for reference. This Exhibit does not need to be submitted
with the response to the RFQ. The final contract agreement will incorporate the negotiated Scope of Work
and Engineering fees and may have alternate or additional provisions than the sample. The City will
manage the consultant contract and has appointed the Airport Manager or his designee to facilitate the
coordination effort and direct the exchange of information related to the work performed.
6. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this
contract. It is the policy of the City of Salinas to practice nondiscrimination based on race, color, sex or
national origin in the award or performance of this contract. All firms qualifying under this solicitation
are encouraged to submit bids/proposals. Award of this contract will be conditioned upon satisfying the
requirements of this bid specification. These requirements apply to all bidders, including those who
qualify as a Disadvantaged Business Enterprise.
The City of Salinas has established an overall triennial DBE goal of 11.78%. The Bidder/Offeror shall
make good faith efforts, as defined in Appendix A, 49 CFR Part 26, to subcontract 11.78% of the dollar
value of the prime contract to certified DBE firms as defined in 49 CFR Part 26.
7. LICENSING
In accordance with California Public Contract Code 20103.5 when federal funds are involved in local
agency contracts, no bid shall be invalidated by the failure of the bidder to be licensed in California at
the time of bid opening. However, at the time of award the selected contractor shall be properly
licensed in accordance with laws of the State and the City of Salinas.
4 RFQ: Salinas Municipal Airport Engineering, Design, and Construction Management Services
SECTION IV
SCOPE OF SERVICES
In accordance with Federal Aviation Administration Advisory Circular 150/5100-14E, the City of Salinas
is seeking statements of qualified consultants to provide the architectural, engineering, and construction
administration services as detailed herein. All work shall be accomplished in accordance with all federal,
state and local guidelines, regulations including FAA advisory circulars, the National Environmental Policy
Act (NEPA) and California environmental statutes. Additional work includes representing the Airport with
California Division of Aeronautics and the FAA for the purposes of Capital Improvement Plan coordination
and other related engineering and planning coordination. Also, the consultant will assist the City in grant
applications and/or management in the process of executing capital projects.
The airport consultant services required for typical airport development projects involves services generally
of an architectural, civil, geotechnical, structural, mechanical and electrical engineering nature. The basic
services that will be required are the following:
1. Preliminary Phase. This phase involves those activities required for defining the scope of a project
and establishing preliminary requirements. Some examples of activities within this phase of a
project include:
a. Conferring with the Salinas Municipal Airport on project requirements, finances, schedules,
early phases of the project and other pertinent matters and meetings with FAA and other
concerned agencies and parties on matters affecting the project.
b. Planning, procuring and/or preparing necessary surveys, geotechnical engineering
investigations, environmental assessments (Environmental Impact Statement), field
investigations and architectural and engineering studies required for preliminary design
considerations.
c. Developing design schematics, sketches, environmental and aesthetic considerations, project
recommendations and preliminary layouts and cost estimates.
2. Design Phase. This phase includes all activities required to undertake and accomplish a full and
complete project design. Examples include:
a. Conducting and attending meetings and design conferences to obtain information and to
coordinate or resolve design matters.
b. Collecting engineering data and undertaking field investigations; performing geotechnical
engineering studies; and architectural, engineering, and special environmental studies.
c. Preparing necessary engineering reports and recommendations.
d. Preparing detailed plans, specifications and cost estimates.
e. Printing and providing necessary copies of engineering drawings and contract specifications.
f. Prepare environmental NEPA (National Environmental Policy Act) (CATEX) documentation
for FAA determination including requirements of NEPA, CEQA (California Environmental
Quality Act), and all associated regulations, including the ability to represent the City of Salinas
in discussions with regulatory agencies.
3. Construction Phase. This phase includes all activities to construct the project. Examples include:
a. Assisting the City of Salinas in advertising and securing bids, negotiating for services,
analyzing bid results, furnishing recommendations on the award of contracts and preparing
contract documents.
b. Onsite construction inspection and/or management involving the services of a part-time or full-
time resident engineer(s), inspector(s) or manager(s) during the construction or installation
phase of a project.
c. Providing consultation and advice to the Salinas Municipal Airport during all phases of
construction.
5 RFQ: Salinas Municipal Airport Engineering, Design, and Construction Management Services

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