RFQ 2602A - Two 6-Inch Centrifugal Pumps with Tandem Axle Trailers

EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) No. 2602A
for
TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
Contact Person: John W. Grimes
Phone Number: (510) 287-0316
E-mail Address: john.grimes@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective
bidders are responsible for reviewing this site during the RFQ process, for any published addenda
regarding this RFQ.
Bids Due
by
2:00 p.m.
on
June 24, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or
PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.
RESPONSE DELIVERED BY SERVICE RESPONSE DELIVERED BY MAIL RESPONSE HAND-DELIVERED
(UPS, FedEx, DHL, etc., during (U.S. Postal Service) to: (during business hours: 8:00
business hours: 8:00 AM - 3:30 AM - 4:00 PM only)
PM only) to:
EBMUD-Purchasing Division
EBMUD-Purchasing Division EBMUD-Purchasing Division RFP 2602A - TWO 6-INCH
RFP 2602A - TWO 6-INCH RFP 2602A - TWO 6-INCH CENTRIFUGAL PUMPS WITH
CENTRIFUGAL PUMPS WITH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
TANDEM AXLE TRAILERS TANDEM AXLE TRAILERS Purchasing Office
375 11th Street P.O. Box 24055 375-11TH Street, 1st Floor
Oakland, CA 94607 Oakland, CA 94623 Oakland, CA 94607
REV: 3/20/25

EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2602A
for
Two 6-Inch Centrifugal Pumps with Tandem Axle Trailers
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................... 3
A. SCOPE................................................................................................................................... 3
B. BIDDER QUALIFICATIONS .................................................................................................... 3
C. SPECIFICATIONS ................................................................................................................... 3
D. INSPECTION ......................................................................................................................... 6
E. FAILURE TO MEET SPECIFICATIONS ..................................................................................... 6
II. CALENDAR OF EVENTS ........................................................................................................... 6
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 7
A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 7
B. PRICING ................................................................................................................................ 7
C. NOTICE OF INTENT TO AWARD AND PROTESTS .................................................................. 8
D. METHOD OF ORDERING ...................................................................................................... 9
E. TERM / TERMINATION / RENEWAL ..................................................................................... 9
F. WARRANTY .......................................................................................................................... 9
G. INVOICING ......................................................................................................................... 10
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 10
A. DISTRICT CONTACTS .......................................................................................................... 10
B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 11
ATTACHMENTS
EXHIBIT A - RFQ RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - REQUIRED MINIMUM SPECIFICATIONS SHEET
REV: 3/20/25

TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe requirement to
furnish and deliver two 6-inch self-priming centrifugal pumps with D.O.T. highway
tandem axle trailers, f.o.b. destination, to the District's Stockton Service Center, 1804
West Main Street, Stockton, California 95203.
East Bay Municipal Utility District (District) intends to award a contract to the lowest cost
bidder(s) whose response meets the District's requirements.
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. Bidder, bidder's principal, or bidder's staff shall have been regularly
engaged in the business of providing self-priming centrifugal pump
equipment for at least three (3) years.
b. Bidder shall be a certified authorized manufacturer, dealer, or provider.
c. Bidder shall possess all permits, licenses, and professional credentials
necessary to supply product and perform services as specified under this
RFQ.
C. SPECIFICATIONS
1. This District requirement is for two (2) diesel engine driven 6" self-priming
centrifugal pumps with D.O.T. Highway Tandem Axle Trailers with surge brakes,
2-5/16" ball hitch & jack with foot pad, or pre-approved equal that meets all
named specifications. All products shall be in new and unused condition and shall
be of the most current and up to date model.
2. TO BE CONSIDERED RESPONSIVE/RESPONSIBLE ALL ELIGIBLE SPECIFIED
EQUIPMENT MUST BE DISTRICT PRE-APPROVED, BEFORE BID ACCEPTANCE FOR
BID OPENING.
3. All prospective bidders must submit by June 2, 2026, a Mandatory Equipment
Proposal for Pre-Approval Request with completed EXHIBIT D (REQUIRED
MINIMUM SPECIFICATIONS SHEET) for their manufacturer/models of pumps
and trailers.
The District will evaluate proposal submittals and subsequently on June 16,
2026, issue an addendum listing all pre-approved units.
RFQ No. 2602A
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TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
4. Manufacturer/Models will be considered as part of this equipment pre-approval
submittal process, provided that, by June 2, 2026, interested parties shall have
submitted equipment proposals for approval as detailed below:
a. Equipment Proposal Requests for "Pre-Approval" requested during the
bidding period shall be furnished in writing to:
Purchasing Division, John W. Grimes (MS#102)
ofc (510) 287-0316, john.grimes@ebmud.com
East Bay Municipal Utility District
P. O. Box 24055
Oakland, CA 94623-1055
Outside of mailing envelope shall be marked "Equipment Proposal Request
for Pre-Approval on RFQ No. 2602A." The requests for pre-approval must
be submitted by June 2, 2026.
b. Proposals shall be accompanied by complete technical and descriptive data
necessary to determine equality of the material, product, thing, or service.
Samples shall be provided when requested. The burden of proof as to
availability, comparative quality, suitability, and performance of the
proposed substitution shall be upon the bidder. The bidder will not be
reimbursed for any work and costs necessary for making the substitution
workable. Proposals will be evaluated and deemed accepted, rejected, or
incomplete by the District; the District will be the sole judge as to such
matters. If an equipment proposal request is accepted, bidders will be
notified by addenda on June 16, 2026.
5. The Centrifugal Pump with Trailer shall be fully configured in a minimum as
shown below:
* 6-inch diesel-driven, self-priming, sound attenuated pump
* Pump skid assembly shall include a spill containment base adequately sized
to contain all fuel, oil, and coolant, with integral drains and forklift pockets
* Pump must be capable of self-priming without the use of externally driven
air compressors or vacuum devices
* Diesel engine shall not require diesel exhaust fluid (DEF) to meet EPA Tier 4
compliance
* 12V electric starter with battery and solar battery maintainer
* Provided with sound attenuating enclosure to keep operating noise < 75
dBA @ 25 ft.
RFQ No. 2602A
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TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
* Pump skid assembly (engine, pump, controls, and sound enclosure) shall
be independent and removable from the trailer assembly. The sound
enclosure shall not be used as the foundation to attach trailer components
(tongue, axles, etc.)
* Sound enclosure assembly must provide access to all critical components
for routine maintenance and use
* Pump shall be provided with 6" x 6" NPT male fittings on suction and
discharge
* Automatic air release with 6-inch check valve
* Pump shall include suction, vacuum, and discharge pressure gauges.
Automatic start/stop controls are not desired.
* Fuel capacity shall be sufficient to run for 24 hours under full load without
refueling
* Maximum operating pressure of at least 80 psi
* Minimum capacity of 750 GPM (continuous) at 25 ft. of suction lift and 40
ft. of total head
* D.O.T. approved highway rated tandem-axle diamond plate skid trailer
with:
Two (2) 3500-pound axles with class E (14-ply) tires and steel
o
fenders
Electric brakes
o
Replaceable 3-inch inside diameter pintle hitch
o
Lockable utility/storage box on front
o
Jack with foot pad at hitch and both rear corners
o
Usable flat trailer space of at least 72-inches x 120-inches. Overall
o
trailer width 96-102 inches
12v electrical system, with LED tail, brake, turn signal, clearance,
o
and license plate lights and 7-pin trailer plug
Emergency Break away Safety cable with hook
o
* Pump manufacturer must have an authorized service center located within
the State of California
6. Vehicle Safety, Design and Emissions
All Vehicles sold to the District shall comply with all applicable motor vehicle rules
and regulations within the State of California, including but not limited to the
requirements of the California Vehicle Code (CVC), California Code of
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TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
Regulations-Title 13, and Code of Federal Regulations-Title 49. Vehicles shall
comply with all Federal and State rules, regulations and safety standards which
were in effect at the date of delivery to the District, and which are applicable to
the Districts planned usage as stated in this RFQ. Unless otherwise noted in this
RFQ, All vehicles shall meet the 50-State emissions requirements that allow the
resale of these vehicles to the general public as originally equipped.
D. INSPECTION
The District will inspect material after its arrival at the delivery point. If the rejection
rate of a sample of components is 10% or higher, all components will be rejected.
Contractor is solely responsible for ensuring the material arrives at the District's ship-to
location free of defects and manufactured in strict conformance with the specifications.
In the case that an item or lot is rejected, District Inspectors will provide Contractor and
the EBMUD Purchasing Division with an Inspectors Job Report which will itemize the
product deficiencies and required corrective action.
The District reserves the right-of-access to the Contractor's facility to verify
conformance to this specification at the District's expense.
E. FAILURE TO MEET SPECIFICATIONS
In the event any shipment or shipments of a Contractor's product do not meet the
specification or delivery requirements, the District may reject the shipment or
shipments and, at its option, may purchase this material from any supplier on the open
market who can meet the District's specification requirements, or the District may
demand immediate replacement by Contractor of the non-conforming product. Any
costs over and above the original contract price will be charged back to the Contractor.
In addition, Contractor shall bear the costs of removal and disposition for any delivery
which fails to conform to the specifications.
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFQ Issued May 20, 2026
Deadline For Submission
of Questions May 27, 2026
Equipment Proposal
Request for Pre-Approval June 2, 2026
Deadline
Addendum to Announce
Pre-Approved Equipment June 16, 2026
RFQ Response Due June 24, 2026 by 2:00 p.m.
RFQ No. 2602A
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TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
At this time all bids will be opened publicly in the EBMUD
Board Room at 375 Eleventh St.,
Oakland, CA 94607*
Anticipated Contract Start
Date August 3, 2026
Note: All dates are subject to change by District.
Bidders are responsible for reviewing https://www.ebmud.com/business-
center/materials-and-supplies-bids/current-requests-quotation-rfqs/ for any
published addenda. Hard copies of addenda will not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFQ ACCEPTANCE AND AWARD
1. RFQ responses will be evaluated to determine that they are responsive,
responsible, and that they meet the specifications as stated in this RFQ.
2. The District reserves the right to award to a single or to multiple Contractors,
dependent upon what provides the lowest overall cost to the District.
3. The District has the right to decline to award this contract or any part of it for any
reason.
4. Any specifications, terms, or conditions issued by the District, or those included in
the bidder's submission, in relation to this RFQ, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFQ.
5. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the bidder stipulates to
the contrary, and to waive minor technical defects and administrative errors, as
the interest of the District may require. Award will be made, or proposals
rejected by the District as soon as possible after bids have been opened.
B. PRICING
1. All prices are to be F.O.B. destination. Any freight/delivery charges are to be
included.
2. All prices quoted shall be in United States dollars.
3. Price quotes shall include any and all payment incentives available to the District.
4. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed
that the unit price quoted is correct in the case of a discrepancy between the unit
price and extended price.
RFQ No. 2602A
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TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
C. NOTICE OF INTENT TO AWARD AND PROTESTS
At the conclusion of the RFQ response evaluation process, all entities who submitted a
bid package will be notified in writing by e-mail or USPS mail with the name of the
Bidder being recommended for contract award. The document providing this
notification is the Notice of Intent to Award.
Protests must be in writing and must be received no later than seven (7) workdays after
the District issues the Notice of Intent to Award. The District will reject the protest as
untimely if it is received after this specified time frame. Protests will be accepted from
bidders or potential bidders only.
If the protest is mailed and not received by the District, the protesting party bears the
burden of proof to submit evidence (e.g., certified mail receipt) that the protest was
sent in a timely manner so that it would be received by the District within the RFQ
protest period.
Bid protests must contain a detailed and complete written statement describing the
reason(s) for protest. The protest must include the name and/or number of the bid, the
name of the firm protesting, and include a name, telephone number, email address and
physical address of the protester. If a firm is representing the protester, they shall
include their contact information in addition to that of the protesting firm.
Protests must be mailed, hand delivered, or emailed to the Manager of Purchasing,
Mailstop 102, East Bay Municipal Utility District, 375 Eleventh Street, Oakland, CA
94607 or P.O. Box 24055, Oakland, California 94623. Facsimile and electronic mail
protests must be followed by a mailed or hand delivered identical copy of the protest
and must arrive within the seven workday time limit. Any bid protest filed with any
other District office shall be forwarded immediately to the Manager of Purchasing.
The bid protester can appeal the determination to the requesting organization's
Department Director. The appeal must be submitted to the Department Director no
later than five workdays from the date which the protest determination was transmitted
by the District, to the protesting party. The appeal shall focus on the points raised in the
original protest, and no new points shall be raised in the appeal.
Such an appeal must be made in writing and must include all grounds for the appeal and
copies of the original protest and the District's response. The bid protester must also
send the Purchasing Division a copy of all materials sent to the Department Director.
The Department Director will make a determination of the appeal and respond to the
protester by certified mail in a timely manner. If the appeal is denied, the letter will
include the date, time, and location of the Board of Directors meeting at which staff will
make a recommendation for award and inform the protester it may request to address
the Board of Directors at that meeting.
RFQ No. 2602A
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TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
The District may transmit copies of the protest and any attached documentation to all
other parties who may be affected by the outcome of the protest. The decision of the
District as to the validity of any protest is final. This District's final decision will be
transmitted to all affected parties in a timely manner.
D. METHOD OF ORDERING
1. POs and payments for products and/or services will be issued only in the name of
Contractor.
2. Any and all change orders shall be in writing and agreed upon, in advance, by
Contractor and the District.
E. TERM / TERMINATION / RENEWAL
1. The term of the contract, which may be awarded pursuant to this RFQ, will be
approximately 120 days.
2. This Agreement may be terminated for convenience by the District provided the
Contractor is given written notice of not less than 30 calendar days. Upon such
termination, the District shall pay the Contractor the amount owing for the
products ordered and satisfactorily received by the District. This shall be the sole
and exclusive remedy to which the Contractor is properly entitled in the event of
termination by the District.
3. This Agreement may be terminated for cause at any time, provided that the
District notifies Contractor of impending action.
F. WARRANTY
1. For any contract awarded pursuant to this RFQ, Contractor expressly warrants
that all goods furnished will conform strictly with the specifications and
requirements contained herein and with all approved submittals, samples and/or
models and information contained or referenced therein, all affirmations of fact
or promises, and will be new, of merchantable quality, free from defects in
materials and workmanship, including but not limited to leaks, breaks,
penetrations, imperfections, corrosion, deterioration, or other kinds of product
deficiencies. Contractor expressly warrants that all goods to be furnished will be
fit and sufficient for the purpose(s) intended. Contractor expressly warrants that
all goods shall be delivered free from any security interest, lien, or encumbrance
of any kind, and free from any claim of infringement, copyright or other
intellectual property violation, or other violation of laws, statutes, regulations,
ordinances, rules, treaties, import restrictions, embargoes or other legal
requirements. Contractor guarantees all products and services against faulty or
inadequate design, manufacture, negligent or improper transport, handling,
RFQ No. 2602A
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TWO 6-INCH CENTRIFUGAL PUMPS WITH TANDEM AXLE TRAILERS
assembly, installation or testing, and further guaranties that there shall be strict
compliance with all manufacturer guidelines, recommendations, and
requirements, and that Contractor guaranties that it will conform to all
requirements necessary to keep all manufacturer warranties and guarantees in
full force and effect. These warranties and guarantees are inclusive of all parts,
labor, and equipment necessary to achieve strict conformance, and shall take
precedence over any conflicting warranty or guarantee. These warranties and
guaranties shall not be affected, limited, discharged, or waived by any
examination, inspection, delivery, acceptance, payment, course of dealing,
course of performance, usage of trade, or termination for any reason and to any
extent. In the absence of any conflicting language as to duration, which
conflicting language will take precedence as being more specific, Contractor's
aforesaid warranties and guarantees shall be in full force and effect for a period
of one year from the date of acceptance by the District but shall continue in full
force and effect following notice from District of any warranty or guarantee issue,
until such issue has been fully resolved to the satisfaction of District.
G. INVOICING
1. Following the Districts acceptance of product(s) meeting all specified
requirements, and/or the complete and satisfactory performance of services, the
District will render payment within thirty (30) days of receipt of a correct invoice.
2. The District shall notify Contractor of any invoice adjustments required.
3. Invoices shall contain, at a minimum, District purchase order number, invoice
number, remit to address, and itemized products and/or services description.
4. The District will pay Contractor in an amount not to exceed the total amount
quoted in the RFQ response.
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
All contact during the competitive process is to be through the contact listed on the first
page of this RFQ. The following persons are to be contacted only for the purposes
specified below.
TECHNICAL SPECIFICATIONS:
Attn: Douglas Hooper, Superintendent of Aqueduct
EBMUD-Water Supply Div./Water Operations Dept.
E-Mail: douglas.hooper@ebmud.com
PHONE: (209) 946-8009
RFQ No. 2602A
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