RFQ 24-011-10A, Closing Services for Purchasing of Right-of-Way

Agency: Shelby County
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 541191 - Title Abstract and Settlement Offices
Posted Date: Jan 10, 2024
Due Date: Feb 9, 2024
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Contact information: Please Login to View Page
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Bid Title:
RFQ 24-011-10A, Closing Services for Purchasing of Right-of-Way
Category:
Roads and Bridges
Status:
Open

Publish Date:
Wednesday, January 10, 2024 - 11:00am
Close Date:
02/09/2024 - 4:00pm
Contact Person:
Da'Una Hamilton

Attachment Preview

Shelby County
Tennessee
Lee Harris, Mayor
Request for Qualifications
Shelby County Government
Purchasing Department
160 N. Main Street, 5th Floor
Memphis, TN 38103
Issued: Wednesday, January 10, 2024
Due: Friday, February 09, 2024 no later than 4:00 P.M. (Central Standard Time)
RFQ # 24-011-10A
Closing Services for Purchasing of Right-Of-Way
Roads, Bridges & Engineering Department
Shelby County Government is soliciting written proposals, on a competitive basis, from interested and
qualified companies or professionals to provide closing services needed in conjunction with its
purchase of Right of Way. Information regarding this formal bid is located on the County’s website
at www.shelbycountytn.gov. At the top of the home page, click on the dropdown box under
“Business”, click on “Purchasing” and “Bids” to locate the name of the above-described formal bid.
Link: https://bids.shelbycountytn.gov/
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IMPORTANT NOTES:
MANDATORY INFORMATION and FORMS To properly respond and prepare your
proposal response, please make sure you pay close attention to all mandatory
information/forms requested, including sign and attach all forms as required. This bid clearly
documents and outlines the format and what information is required at the time of proposal
submission.
COMPLETED EXCEL FILE Vendor to answer directly in the scorecard (Excel file) all
information requested (minimum requirements and department-specific requirements). The
Excel file has two (2) yellow tabs/sheets named “MIN REQs” and “DEPT REQs”. Vendor to
enter their information only where yellow cells, on those two (2) yellow tabs. Vendor to
submit with your proposal (both Printed and Digital formats). The Excel files must be submitted
on two (2) separate USB devices.
Sincerely,
Signed Original on File
DaUna Hamilton, Buyer
Shelby County Government
Purchasing Department
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TABLE OF CONTENTS
I. INTRODUCTION
II. MINIMUM PROPOSER REQUIREMENTS
III. CORRESPONDENCE & QUESTIONS
IV. PROPOSAL SUBMISSION DEADLINE
V. PROPOSAL TIMELINE
VI. PROPOSAL CONDITIONS
VII. GENERAL REQUIREMENTS AND INFORMATION
VIII. AWARD OF CONTRACT
IX. PURPOSE / SCOPE OF WORK
X. CONTRACT REQUIREMENTS
XI. PROPOSAL SUBMISSION
XII. PROPOSAL EVALUATION AND SELECTION
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I. INTRODUCTION
Shelby County Government, (the “County”), is soliciting proposals from interested and
qualified Vendors to provide closing services needed in conjunction with its purchase of
Right-of-Way (the “Goods and/or Services”). This Request for Proposal (“RFQ”) is being
released to invite interested and qualified Vendors to prepare and submit proposals in
accordance with instructions provided where the successful proposer(s) will be selected and
invited to enter into a contractual relationship with Shelby County for the Goods and/or
Services outlined in this RFQ, and per proposal(s) received.
In this RFQ, the terms Proposer, Vendor, Bidder, Consultant, Contractor, and Provider are
used interchangeably unless the context indicates otherwise.
All specifications are part of this bid and general terms and conditions (as outlined in the
Terms of this bid). They shall become a part of and be included in any contract/purchase
order/systems contract resulting from any award.
These specifications are not intentionally written to favor any one manufacturer or service
provider, and are only for the purpose of indicating generally the type of work required of said
bid. Any responsible Bidder who considers these specifications to be of a non-competitive
nature should immediately contact the Administrator of Purchasing.
II. MINIMUM PROPOSER REQUIREMENTS
In order to be considered as “responsive”, all Proposers must answer and provide
justifications for ALL below minimal requirements.
The information requested below to be answered directly in the scorecard Excel
file by all Vendors, and submitted part of your proposal (both Printed and
Digital formats).
Phase I Evaluation
1. All firms, including any public or private universities, shall have a current
prequalification status, which can be found on the Tennessee Department of
Transportation’s website. 35%
2. Firms and their employees must comply with the applicable state licensing law
requirements including but not limited to Tennessee Code Annotated Title 62, Chapter
2 (Architects, Engineers, and Landscape Architects), Title 62, Chapter 39 (Real Estate
Appraisers), Title 62, Chapter 18 (Land Surveyors), and Title 62, Chapter 36
(Geologists). 35%
3. Provide all appropriate Licenses and Certifications required in the State of Tennessee
to provide the goods and/or perform the Services required. Provide a copy of your
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current Shelby County Business License (if business is located in Shelby County,
TN). 30%
Phase II Evaluation
4. Must provide active Equal Opportunity Compliance (EOC) number(s) and Vendor
number, or your applications are “in” the EOC system and the Purchasing system for
processing (refer to details outlined below) please list all your Shelby County EOC
active numbers. 20%
5. Adherence to all provisions of Title VI requirements please attest, and provide
proof/documentation if necessary. 20%
6. Independent Vendors (sole proprietors) must adhere to State of Tennessee Public
Chapter No. 436, known as the “Tennessee Lawful Employment Act” (effective date
of 01/01/12) please provide proof and documentation of employment eligibility
(driver’s license,…); Otherwise mention you are NOT an Independent Vendors (sole
proprietors). 20%
7. FORM Drug-Free Workplace Affidavit must be completed, signed and notarized
with your bid/proposal even if less than 5 employees. 10%
8. Must attest to a minimum of five (5) years of experience providing the goods and/or
performing the services described in this bid. 20%
9. Letter of Interest and Statement of Qualifications. 10%
Shelby County EOC and Vendor numbers
As a part of doing business with Shelby County Government (SCG), each individual, company
or organization is required to have active EOC and Vendor numbers before starting to provide
goods/services to SCG.
To obtain a SCG Equal Opportunity Compliance (EOC) number (as well as
M/WBE, if applicable) and the SCG Vendor number, please submit an online
application, as described below. The EOC and Vendor application are combined.
Online Application Process
Go to: https://apps.shelbycountytn.gov/EOCPublic/
Complete and submit the application online only
Note: Prior to accessing the application, please read the application instructions
in its entirety to make sure that you completely understand all of the information
that will be required on the application.
Upon receiving the EOC number, the application will be forwarded to the Purchasing
Department for processing. You will receive your vendor number via email.
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