RFPQ - Connect Athens
| Agency: | City of Athens |
|---|---|
| State: | Georgia |
| Type of Government: | State & Local |
| Posted Date: | May 23, 2025 |
| Due Date: | Jun 23, 2025 |
| Solicitation No: | 25034 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25034
|
| Bid Title: |
RFPQ - Connect Athens
|
| Category: | Services |
| Status: | Open |
|
Attachment Preview
Request for Qualifications
To Provide
Corridor Planning Services for “Connect Athens” on Hawthorne Ave, Oglethorpe
Ave, and Alps Rd Corridors
MACORTS MPO PI# WT9LA1BLEL65
RFQ # 25034
Qualifications Due: June 23, 2025
The Unified Government of
Athens – Clarke County, Georgia
Transportation & Public Works Department
120 West Dougherty Street
Athens, Georgia 30601
REQUEST FOR QUALIFICATIONS
RFQ # 25034
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RFQ # 25034
TABLE OF CONTENTS
SECTION I ........ General Project Information
SECTION II ....... Selection Method
SECTION III ................ Schedule of Events
SECTION IV ................ Selection Criteria for Phase 1
SECTION V.................. Selection Criteria for Phase 2
SECTION VI ................ Instruction for Content and Preparation of Statement for Qualifications- Phase 1
Response
SECTION VII............... Instruction for Preparing Technical Approach and Past Performance Response-
Phase II Response
SECTION VIII ............ Instruction for Submittal for Phase I- Statement of Qualifications
SECTION IX ................ Instruction for Submittal for Phase II- Technical Approach and Past
Performance Response
SECTION X ................. ACCGov TPW Terms and Conditions
• Exhibit I: Project/ Contract List
• Exhibit II: Title VI Complaint Form
• Exhibit III: Certification Form
• Exhibit IV: Area Class Summary Example
SECTION XI ................ Mandatory Bid Forms
• Georgia Security and Immigration Compliance Act Affidavit
• Consultant Affidavit and Agreement
• Sub-Consultant Affidavit and Agreement
• Joint Venture
SECTION XII............... General Terms & Conditions Under the FY 2023 Reconnecting Communities
Pilot Program (RCP): FHWA Projects
SECTION XIII ............. Exhibits to FHWA Grants Agreements Under FY 2023 Reconnecting
Communities Pilot Program/ Neighborhood Access and Equity Program (RCN):
FHWA Projects
SECTION XIV ............. Submittal Formats for the Unified Government of Athens Clarke County
Engineering Projects
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RFQ # 25034
Prime Planning and Feasibility Services
I. General Project Information
A. Overview
The Unified Government of Athens – Clarke County, Transportation and Public Works Department
(ACCGov) is soliciting Statement of Qualifications (SOQs) from qualified firm(s) or organization(s) to
provide consultant services for “Connect Athens”, a planning process for the Hawthorne Ave,
Oglethorpe Ave, and Alps Rd Corridors, partially funded by a Federal Reconnecting Communities
Program (RCP) Grant awarded to ACCGov, herein referred to as the Project.
This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for
the project/contract listed in Exhibit I. Firms that respond to this RFQ, and are determined by ACCGov
to be sufficiently qualified, may be deemed eligible, and invited to offer a technical approach and/or
possibly present and/or interview for these services. All respondents to this RFQ are subject to
instructions communicated in this document and are cautioned to completely review the entire RFQ and
follow instructions carefully. ACCGov reserves the right to reject any or all Statements of
Qualifications, and to waive technicalities and informalities at the discretion of ACCGov .
B. IMPORTANT - A RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS
PROJECT.
From the advertisement date of this solicitation until successful respondents are selected and the award
is made official and announced, firms are not allowed to communicate about this solicitation or scope
with any staff of The Unified Government of Athens-Clarke County (ACCGov) including ACCGov
Commission Members, ACCGov Mayor and ACCGov Manager, except for the submission of questions
as instructed in the RFQ, or with the contact designated in RFQ Section VIII.C., or as provided by any
existing work agreement(s) for said work agreements scope of works only. For violation of this
provision, ACCGov reserves the right to reject the submittal of the offending respondent.
C. Scope of Services
Under the terms of the resulting Agreement, the selected consultant will provide Planning Services for
the ACCGov Project identified. The anticipated scope of work for the project/contract is included in
Exhibit I.
In addition, ACCGov desires that the Consultant have the ability to provide, either with its own forces or
through a sub-consultant team member, comprehensive services necessary to fulfill all engineering
services which may arise during the Project.
D. Contract Term and Type
ACCGov anticipates one (1) contract to be awarded to one (1) firm, for the project/contract identified.
ACCGov anticipates that the Payment Type shall be Cost Plus Fixed Fee.
E. Contract Amount
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RFQ # 25034
The Project Specific contract amount will be determined via negotiations with ACCGov. If ACCGov is
unable to reach a satisfactory agreement at a compensation that is fair and reasonable for the services to
be provided, ACCGov reserves the right to terminate negotiations with the highest scoring finalist and
begin negotiations with the next highest scoring finalist.
II. Selection Method
A. Method of Communication
All general communication of relevant information regarding this solicitation will be made via the
Georgia Procurement Registry (GPR) under RFQ# 25034. All firms are responsible for checking the
GPR on a regular basis for updates, clarifications, and announcements until the bid closing date.
ACCGov reserves the right to communicate via electronic mail with the primary contact listed in the
Statements of Qualifications. Other specific communications will be made as indicated in the remainder
of this RFQ.
B. Phase I - Selection of Finalists
Based on the Statements of Qualifications submitted in response to the projects/contracts listed in this
RFQ, the Selection Committee will review the Experience and Qualifications and Resources and
Workload Capacity listed in Section IV. Selection Criteria for Phase I. The Selection Committee
will discuss all responsive submittals, and the final rankings of the top submittals will be determined.
From the final rankings of the top submittals, the Selection Committee will identify three (3) to five (5)
firms which will be shortlisted and allowed to enter into Phase II.
C. Finalist Notification for Phase II
Firms selected and shortlisted as finalists will receive notification and final instructions from ACCGov
regarding the Phase II – Technical Approach response. The shortlisted vendors will be posted to the
Georgia Procurement Registry, at minimum.
D. Phase II - Finalists Response on Technical Approach and Past Performance
ACCGov will request a Technical Approach from the firms that advanced to Phase II and are Finalists
for the project/contract. ACCGov reserves the right to request a presentation/interview on any
project/contract as determined in its best interests. Each finalist firm shall be notified in writing and
informed of the Technical Approach due date. Any additional detailed Technical Approach instructions
and requirements, beyond that provided in Section V. Selection Criteria for Phase II, for the finalists
will be provided in the Finalist Notification. Members of the Selection Committee will review the
Technical Approach (and will attend the presentation/interview if so chosen). Firms shall not address
any questions, prior to the award announcement, to anyone other than the designated contact as
provided in Section VIII.C.
E. Final Selection
Final selection will be determined by carrying the scores from Phase I forward for each Finalist and by
evaluating the Technical Approach and Past Performance criteria for Phase II. The Selection
Committee will discuss the Finalists’ Phase II Responses, and the final rankings will be determined.
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RFQ # 25034
Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the
contract(s), including the fees to be paid. In the event a satisfactory agreement cannot be reached with
the highest-ranking firm(s), ACCGov will formally terminate the negotiations and possibly enter into
negotiations with the second highest-ranking firm, and so on until a mutual agreement is established and
ACCGov awards a contract. The final form of the contract shall be developed by ACCGov.
III. Schedule of Events
The following Schedule of Events represents ACCGov’s best estimate of the Schedule that will be followed.
All times indicated are prevailing times in Athens, Georgia (Eastern Standard Time). ACCGov reserves the
right to adjust the Schedule as ACCGov deems necessary.
PHASE I
a. ACCGov issues public advertisement of RFQ # 25034
b. Mandatory Pre-Proposal Meeting*
c. Deadline for submission of written questions and requests for clarification
DATE
5/23/2025
6/3/2025
6/11/2025
TIME
4:00 PM
9:00 AM
5:00 PM
d. Deadline for submission of Statements of Qualifications
6/23/2025
11:00 AM
e. ACCGov completes evaluation and issues notification and other information to finalist
shortlisted firms
6/30/2025
PHASE II
f. Deadline for submission of written questions from finalists
g. Deadline for submission of Technical Approach and Past Performance
7/11/2025
8/4/2025
3:00 PM
3:00 PM
h. Short List Interviews
i.
Selection of Preferred Firm
8/12/2025
TBD
TBD
End of
Day
*Mandatory Pre-Proposal Meeting will be held virtual with link to meeting
IV. Selection Criteria for Phase I - Criteria for Evaluation of Statements of Qualifications
A. Area Class Requirements and Certification
Presented teams must be prequalified in the indicated Area Class(es) in order to be evaluated. Required
proof of prequalification shall be submitted as indicated in Section VI.B.4. below. All Submittals will be
pre-screened to verify that the Prime consultant (submitting firm) has the required Area Class(es) and that
the overall team has the required Area Class(es). Any submittal in which the Prime consultant or the
overall team area class requirements are not met may be disqualified from further consideration.
Each submittal will require a certification to allow ACCGov to analyze risks in determining if any Firm
should be ineligible for award. The certification shall cover a wide variety of information. Any firm which
responds in any potentially concerning manner must provide additional information as directed herein for
consideration by ACCGov to determine if Firm is eligible for award.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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See Also
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State Government of Georgia
Bid Due: 7/30/2025
Event ID Event Title Government Entity Start Date (ET) End Date (ET) PE-40900-RFQC-2026-000000150
State Government of Georgia
Bid Due: 8/06/2025