RFP 26-007 Zoning Updates

CITY OF FAIRBURN
Request for Proposals
RFP# 26-007
Zoning Update
An Optional Pre-Proposal Conference will be held on June 4, 2026, at 10:00 a.m. Via TEAMS
https://teams.microsoft.com/meet/250289675420537?p=6MRAsISRDPyAd6OoAK
Meeting ID: 250 289 675 420 537
Passcode: 7Xo94Ma2
The City of Fairburn requests proposals from qualified contractors to perform Zoning updates.
The City desires a modern, user-friendly ordinance with clear standards, graphics, tables, and
predictable procedures that support adopted policy direction and improve administrative
efficiency.
Objective: Consultants shall propose a detailed methodology. The scope below represents
baseline expectations. Enhancements may be proposed but must be clearly identified.
Proposals shall be made electronically via Bidnet no later than: 2:30 p.m. local time on
Tuesday June 23, 2026.
Questions regarding this proposal should be directed to The Purchasing Department, at
purchasing@fairburn.com no later than 4:00 P.M. on Thursday June 11, 2026.
The written proposals supersede any verbal or written prior communications between the
parties. Selection criteria are outlined in the request for proposal documents. The City of
Fairburn reserves the right to reject any or all proposals to waive technicalities, and to make an
award deemed in its best interest.
Award notification will be sent to companies submitting a proposal via email.
We look forward to your proposal and appreciate your interest in the City of Fairburn.

REQUEST FOR PROPOSAL
INTRODUCTION
The City of Fairburn requests proposals from qualified contractors to perform Zoning updates. The
City desires a modern, user-friendly ordinance with clear standards, graphics, tables, and
predictable procedures that support adopted policy direction and improve administrative efficiency.
DEFINITION OF TERMS
The City of Fairburn has established certain requirements with respect to the submission of proposals.
Whenever the terms "shall", "must", "will", or "is required" are used in the RFP, the specification
being referred to is a mandatory requirement of this RFP. Failure to meet any mandatory requirement
will cause rejection of Offeror's proposal.
Whenever the terms "can", "may", or "should" are used in the RFP, the specification being referred
to is a desirable requirement and failure to provide any items so termed may not be cause for
rejection, however, may cause a reduction in score awarded/ranking.
SCOPE OF WORK
Scope of Work Consultants shall propose a detailed methodology. The scope below represents baseline
expectations. Enhancements may be proposed but must be clearly identified.
Please note: A standalone zoning audit task is NOT requested. Respondents shall base their work on the
City's completed audit and adopted plans. Possible multi-year contract with three (3) year renewals.
Task A - Zoning Ordinance Rewrite (Implementation-Based) Consultants shall propose a detailed
methodology. The scope below represents baseline expectations. Enhancements may be proposed but
must be clearly identified. The Consultant shall convert existing audit findings and adopted policy
direction into an adoption-ready zoning ordinance rewrite.
Work shall include:
* Review of City-provided zoning audit and adopted plans
* Ordinance restructuring and reorganization
* Zoning district updates, including:
* Purpose statements
* Use permissions
* Dimensional standards
* Form and site standards where applicable
* Modernized use tables
* Updates to housing type flexibility as directed
* Parking and loading standard modernization
* Reduction of unnecessary planned development dependency
* Procedure and administration updates
* Cross-reference and internal consistency corrections
* Up to four (4) draft versions
* Minimum four (4) public or board presentations, including one workshop format
* Minimum six (6) stakeholder interviews or focus sessions
* Minimum twenty-five (25) ordinance graphics and tables
* Zoning map alignment assistance
* Coordination with City legal counsel

Deliverables:
* Editable ordinance text
* Print-ready code
* Graphics library
* Summary memorandum
Task B- Sign Ordinance Rewrite Consultant shall prepare a complete rewrite of the City's sign
regulations consistent with current legal standards and best practices.
Work shall include:
* Full sign code rewrite
* Content-neutral regulatory structure
* Updated sign type classifications
* Size, height, and placement tables
* District-based sign standards
* Digital and electronic sign standards
* Corridor and downtown sign standards
* Wayfinding and civic signage framework
* Permit and review procedures
* Measurement diagrams and graphics
* Enforcement and nonconformity standards
Deliverables:
* Adoption-ready sign ordinance chapter
* Illustrated sign standards
* Measurement diagrams
* Permit decision flowchart
Task C - Overlay District Review and Rewrite Consultant shall review and modernize all overlay districts.
Work shall include:
* Evaluation of each overlay's purpose and performance
* Identification of conflicts with base districts
* Recommendations to consolidate, remove, or revise overlays
* Rewrite of overlay standards for clarity and enforceability
* Conversion of subjective standards into measurable criteria where feasible
* Alignment with adopted corridor, downtown, and gateway plans
* Overlay applicability mapping updates
Deliverables:
* Overlay ordinance rewrite text
* Overlay standards tables
* Graphic standards where applicable
* Applicability maps

Task D - Citywide Design Standards and Development Form Standards Consultant shall audit, consolidate, and
modernize all existing design standards currently embedded across zoning districts and related articles into a
coordinated, illustrated, and enforceable design standards framework integrated directly into the zoning ordinance.
Stand-alone advisory guidelines are not acceptable as the primary deliverable.
Work shall include:
* Audit of all existing district-level and article-level design standards
* Consolidation of fragmented standards into a unified regulatory framework
* Building form and frontage standards by district or place type
* Building placement and frontage type standards
* Streetscape and frontage design standards
* Site layout standards for mixed-use, commercial, and multifamily projects
* Parking lot design, layout, and screening standards
* Landscape and buffering standards modernization and integration
* Lighting standards framework
* Pedestrian realm and block design standards
* Downtown and corridor form standards coordinated with overlay districts
* Objective architectural and massing standards (non-style-based and measurable)
* Building articulation and facade modulation standards
* Graphics-based compliance tables and dimensional diagrams
* Cross references coordinated with sign standards and overlay standards
* Administrative applicability thresholds and alternative compliance procedures
Deliverables:
* Codified and enforceable illustrated design standards chapter integrated into the zoning ordinance
* Minimum of thirty (30) regulatory graphics and diagrams
* Frontage and building type diagrams
* Streetscape cross-sections
* Site layout and parking configuration diagrams
* Corridor and overlay design standard diagrams
* Measurable compliance tables
* Staff review and applicant compliance checklists Consultant shall review and modernize all overlay districts.
Work shall include:
* Evaluation of each overlay's purpose and performance
* Identification of conflicts with base districts
* Recommendations to consolidate, remove, or revise overlays
* Rewrite of overlay standards for clarity and enforceability
* Conversion of subjective standards into measurable criteria where feasible
* Alignment with adopted corridor, downtown, and gateway plans
* Overlay applicability mapping updates
Deliverables:
* Overlay ordinance rewrite text
* Overlay standards tables
* Graphic standards where applicable
* Applicability maps

VII. Required Pricing Format Pricing must be separated by:
* Task A - Zoning Ordinance Rewrite
* Task B - Sign Ordinance Rewrite
* Task C - Overlay Rewrite
* Task D - Optional Integration
Schedule:
* RFP Issue Date: May 20, 2026
* Pre-proposal meeting (Optional) via Teams: June 4, 2026, at 10:00 am
* Questions Due: June 11, 2026, at 4:00 pm
* Proposal Due Date and Time: June 23, 2026, at 2:30pm
Basis of Award and Evaluation Criteria:
Proposals will be evaluated based on the following criteria:
Responsiveness and completeness of proposal: pass/fail
Experience and qualifications: 25%
Work plan, methods, and schedule: 25%
Environmental protection measures and safety plan: 15%
Price and value (total cost and unit pricing): 25%
References and past performance: 10%
The City reserves the right to award based on best overall value, not necessarily the lowest price.

COST PROPOSAL SHEET
Zoning Ordinance Update Services
The proposer shall provide a lump sum fee and detailed cost breakdown for all services associated with the Zoning Ordinance
Update Project. Pricing shall include all labor, meetings, travel, materials, administrative costs, and deliverables necessary to
complete the project.
Item No. Description of Services Lump Sum Cost
1 Project Management and Coordination $__________
2 Review and Assessment of Existing Zoning Ordinance $__________
3 Stakeholder and Staff Meetings $__________
4 Public Engagement / Community Workshops $__________
5 Drafting Updated Zoning Ordinance Language $__________
6 Preparation of Maps, Graphics, and Supporting Documents $__________
7 Legal Review Coordination $__________
8 Revisions Based on City Feedback $__________
9 Final Ordinance Preparation and Editable Documents $__________
10 Presentation to Planning Commission and/or City Council $__________
TOTAL LUMP SUM COST | $__________ |
Required Pricing Format Pricing must be separated by:
* Task 5.1 - Base Zoning Ordinance Rewrite
* Task 5.2 - Sign Ordinance Rewrite
* Task 5.3 - Overlay Rewrite
* Task 5.4 - Optional Integration
Provide the corresponding task numbers for the items listed above.
TOTAL LUMP SUM COST | $__________ |
The City reserves the right to determine which proposal provides the best overall value and not necessarily the lowest cost
proposal.

Exhibit A- Contractor Affidavit under O.C.G.A. 13-10-91(b)(l)
The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-91 related to any contract
to which Contractor is a party that is subject to O.C.G.A. 13-10-91 and hereby verifies its compliance with O.C.G.A. 13-
10-91, attesting as follows:
a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as
E-Verify, or any subsequent replacement program.
b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any
renewal or extension thereof.
c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization
program during the contract period, including renewals or extensions thereof.
d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of
Contract.
e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who
present an affidavit to the Contractor with the information required by O.C.G.A. 13-10-91(a), (b), and (c).
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the
provisions of O.C.G.A. 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without
further action or consent by Contractor; and
g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards
required pursuant to O.C.G.A. 13-10-91 to the public employer within five business days of receipt.
Federal Work Authorization User Identification Number Date of Authorization
Name of Contractor
Name of Public Employer
Street Address
City/State/Zip Code
Executed on , , 20 in (city), (state).
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE DAY OF , 20 . NOTARY PUBLIC
My Commission Expires:

Exhibit B - DRUG FREE WORKPLACE
RFP 26-007
The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of
Georgia Annotated, relating to the "Drug-free Workplace Act", have been complied with in full. The undersigned
further certifies that:
(1) A drug-free workplace will be provided for the Service Provider's employees during the
performance of the Contract; and
(2) Each Service Provider who hires a subcontractor to work in a drug-free workplace shall
secure from the subcontractor the following written certification:
(3) As part of the subcontracting agreement with (Service Provider),
(subcontractor) certifies to the
Service Provider that a drug-free workplace will be provided for the subcontractor's
employees during the performance of this Contract pursuant to paragraph (7) of the
subsection (b) of Code Section 50-24-03.
Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.
Company Name
BY: Authorized Officer or Agent Date
(Service Provider Signature)
Title of Authorized Officer or Agent of Service Provider
Printed Name of Authorized Officer or Agent
MUST BE RETURNED WITH YOUR PROPOSAL

Exhibit C - NON-COLLUSION AFFIDAVIT
The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member,
representative, or agent of the firm, company, corporation, or partnership represented by him, entered into any
combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any
other bid and without any agreement, understanding or combination with any other person in reference to such bidding.
He/she further says that no person or persons, firms, or corporation has, have, or will receive directly or indirectly, any
rebate, fee gift, commission, or thing of value on account of such bid.
OATH AND AFFIRMATION
I HEREBY AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE FACTS AND INFORMATION
CONTAINED IN THE FOREGOING BID FOR PUBLIC CONTRACT ARE TRUE AND CORRECT.
Dated this day of ,
(Name of Organization)
(Title of Person Signing)
(Signature)
STATE OF ( ) (Bid Number)
COUNTY OF ( )
Before me, a Notary Public, personally appeared the above named and swore that the statements
contained in the foregoing document are true and correct.
Subscribed and sworn to me this day of , .
Notary Public Signature
My Commission Expires:
MUST BE RETURNED WITH YOUR PROPOSAL

Exhibit D - DEBARMENT CERTIFICATION FORM
The Contractor certifies that neither the Contractor firm nor any owner, partner, director, officer, or principal of the
Contractor, nor any person in a position with management responsibility or responsibility for the administration of
federal funds:
(a) Is presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from
covered transactions by any federal or state department/agency.
(b) Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered
against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public transaction or contract (federal, state, or local); violation of federal or state antitrust statutes; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
(c) Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or
local) with commission of any of the offenses enumerated in paragraph (b) above; or
(d) Has within a three-year period preceding this certification had one or more public transactions or contracts
(federal, state, or local) terminated for cause or default.
(e) The contractor is "Actively" registered with SAMS (Service for Award Management) and has been assigned
the following DUNS Number: .
The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material
supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions
by any federal or state department/agency.
Dated this day of , 20
By
Authorized Signature for Contractor
Print Name
Title
Must be returned with your Proposal.