RFP YR-207564 Contracted Custodial Services **SOURCING #156880**
| Agency: | Dallas Public Schools |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 15, 2024 |
| Due Date: | May 9, 2024 |
| Solicitation No: | RFP YR-207564 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
RFP YR-207564 Contracted Custodial Services **SOURCING #156880**
Closing Date: 5/9/2024
Closing Time: 2:00 P.M.
Bid Package: RFP YR-207564 Contracted Custodial Services **SOURCING #156880**
Additional Files:
Addendum #1:
Addendum #2:
Addendum #3:
Addendum #4:
Item File #1:
Item File #2:
Attachment Preview
PURCHASING DEPARTMENT
9400 North Central Expressway, Suite 1510, Dallas, TX 75231
(972)925-4100
Request For Proposal 156880
RFP YR -207564 Contracted Custodial Services
Dallas ISD rev 1.0
Page 1 of 30
Request For Proposal 156880 RFP YR- 207564 Contracted Custodial Services
Buyer RESENDIZ, YANISE
Email YARESENDIZ@dallasisd.org
1 Header Information
1.1 General Information
First Advertisement Date/Issue Date
Second Advertisement Date
Pre-Proposal Meeting
Questions Deadline
Questions Response from the District
Solicitation Due
Anticipated Evaluation & Sel
Anticipated Approval/Award
14-APR-2024 08:00:00
21-APR-2024 08:00:00
22-APR-2024 10:00:00
23-APR-2024 16:00:00
25-APR-2024 16:00:00
09-MAY-2024 14:00:00
10-MAY-2024 10:00:00
27-JUN-2024 17:00:00
Pre-Proposal
A pre-proposal meeting will be held at 10:00 AM CST via TEAMS video conference on Monday,
April 22, 2024. Please submit (in writing) any questions regarding this RFP. Only written
questions will be considered. It is highly encouraged that all potential proposers participate and
attend the pre-proposal.
Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 253 459 246 236
Passcode: XrF2Dk
1.2 Terms
Initial Term: 3
Renewal 1: 1
Renewal 2: 1
Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the
District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,
that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the
then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining
options to renew shall expire and terminate
1.3 Requirements
LENGTH OF CONTRACT
The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year
extensions based on the long-range needs of the District and mutual consent of both parties not to exceed
five (5) years total.
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or
services specified in this document.
1. Questions concerning this solicitation document should be addressed, in writing, to the Buyer's Email.
2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening
date/time.
3. Responses to questions other than administrative questions will be provided to all potential offerors by
means of an addendum to the solicitation.
All vendors are encouraged to participate even if vendors are the sole source providers.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200
and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide
Dallas ISD rev 2.0
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Request For Proposal 156880 RFP YR- 207564 Contracted Custodial Services
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,
and grant-funded programs.
PURPOSE OF REQUEST FOR PROPOSAL (RFP)
This Request for Proposal (RFP) will be for commercial building services encompassing contractors to
provide specialized services, which include carpet cleaning, and waste disposal specifically tailored to the
buildings of the Dallas Independent School District.
PROPOSAL SPECIFICATIONS
Contractors will be tasked with executing the below commercial building services catered specifically to
Dallas ISD facilities:
Pricing shall include cleaning equipment, supplies, travel, and all other fees.
Facility Maintenance Services:
Day Maid: a professional cleaner who works during daylight hours in a commercial setting.
Duties often include general cleaning tasks such as vacuuming, dusting, mopping, and
sanitizing surfaces.
Day Porter: is responsible for maintaining the cleanliness and appearance of the facility during
business hours. Their duties may include emptying trash receptacles, cleaning common areas,
restocking supplies, and performing minor maintenance tasks.
Night Crew Cleaning: the process of cleaning commercial spaces during non-business hours.
This can include deep cleaning tasks such as floor scrubbing, carpet cleaning, and sanitizing
surfaces.
Floor Care and Maintenance Services:
Full Glass Squeegee Cleaning: thoroughly clean glass surfaces using a squeegee to remove
dirt, streaks, and smudges.
Extraction Carpet Cleaning: is a method of deep cleaning carpets using hot water extraction.
Encapsulation Carpet Cleaning: is a method of low-moisture carpet cleaning that involves
applying a specialized cleaning solution.
Strip and Wax of VCT: the process of removing old layers of wax, dirt, and grime from VCT
(vinyl composition tile).
Terrazzo Scrubbing: involves deep cleaning and scrubbing terrazzo flooring to help remove dirt,
stains, and buildup from the surface.
Scrubbing of Hard Flooring: involves using mechanical or manual scrubbing equipment to deep
clean and remove dirt, grime, and stains.
Advanced Sanitation Services:
Electrostatic Disinfection: a method that uses electrostatically charged particles to disinfect
surfaces.
Vendors are welcome to bid on all three categories mentioned above or exclusively on the category that
aligns with their expertise and offerings. The district intends to award this RFP in the 3 categories listed
above.
PROPOSAL SPECIFIC QUESTIONS
1. What measures do you have in place to ensure the quality and consistency of your cleaning services?
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Dallas ISD rev 2.0
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Request For Proposal 156880 RFP YR- 207564 Contracted Custodial Services
SCOPE AND SPECIFICATIONS OF THE
PROPOSAL
Provide your answer below
2. How do you ensure that cleaning activities do not disrupt the work of staff members or impede business
operations?
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3. What volume discount options do you offer to accommodate the extensive cleaning needs across Dallas
ISD buildings?
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INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
The Offeror shall furnish to the District all information and data requested by the District to determine the
Offeror's qualifications and responsibilities. The requested information must be provided using the PDF
version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All
answers must be complete and stand-alone. Failure to follow directions using the PDF version of the
solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize
themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.
By submitting an offer, Offeror represents that it has familiarized itself with existing and future market
conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any
insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.
The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If
Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after
awarding of any Contract, those documents must be submitted at the time of Offer submission.
Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the
iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD
asks the vendor to please register as early as possible to allow time for electronic responses. Submissions
may be submitted manually. Manual submissions must be delivered to the Procurement Services
Department, in a sealed envelope by the date and time stated. No fax or email submissions will be
accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.
The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and
time at the following address:
Dallas ISD
Procurement Services
9400 N Central Expwy, Ste 1510
Attn: Staff Member and BID NUMBER
Dallas ISD rev 2.0
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Request For Proposal 156880 RFP YR- 207564 Contracted Custodial Services
INSTRUCTION AND REQUIREMENTS FOR
OFFER SUBMITTAL
Dallas, Tx 75231
Does the vendor agree and understand?
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No
COMPANY INFORMATION
Name of the firm making the offer. (W9 name and dba if applicable)
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Company Federal Tax ID Number
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Company Address, City , State, Zip
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Local Telephone Number or Toll-Free Number
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Number of Personnel (non-clerical) employed:
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Dallas ISD rev 2.0
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