RFP # 1087 Youngwood Campus Exterior Signage

ADMINISTRATIVE SERVICES
PURCHASING DEPARTMENT
Request for Proposal # 1087
FOR
Youngwood Campus Exterior Signage
DATE DUE: May 7, 2026, on or before 2:00 P.M. EDT
SUBMIT TO/POINT OF CONTACT:
Joshua Howell
Director of Purchasing
Westmoreland County Community College
145 Pavilion Lane
Youngwood, PA 15697
howelljo@westmoreland.edu
724-925-4185

Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
TABLE OF CONTENTS
1 COLLEGE INFORMATION AND INSTRUCTIONS TO VENDORS
1.1 General College Information
1.2 Scope of Work
1.3 CARES Act Grant Disclosure
1.4 Proposal Due Date
1.5 Calendar
1.6 Issuing Office
1.7 Instructions to Vendors
1.8 Format for Response
2 GENERAL TERMS AND CONDITIONS
2.1 Terms and Conditions
FORMS
Page 11: Pricing Form
Page 12: References
Page 13: Acknowledgement Form
Page 14: Certification of Contract/Bidder
Page 15: Non-Collusion Affidavit Instructions
Page 17: Non-Collusion Affidavit
Page 18: Business Size and Class Certification Form
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Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
1.1 GENERAL COLLEGE INFORMATION
Since its founding in 1970, Westmoreland County Community College has provided affordable, high-
quality, postsecondary education to thousands of southwestern Pennsylvania residents.
Westmoreland is a comprehensive community college serving approximately 5,554 students each fall
and spring semester at seven locations and online. The college encompasses the main campus and
six education centers in Westmoreland, Fayette, and Indiana counties, strategically located to serve
every area of the region.
The main campus is located in rural Youngwood, PA, a short distance from the New Stanton
Interchange of the Pennsylvania Turnpike off of US Route 119. The 80-acre campus comprises four
buildings: Student Achievement Center, Health and Culinary Center, Science Innovation Center and
the Business and Industry Center all of which contain general classrooms, smart classrooms and
laboratories with modern equipment that provide opportunities for students to gain hands-on
experiences in a variety of career fields. The Student Achievement Center also contains the college
bookstore, library, student activities center, gymnasium and fitness center, and more. In addition,
there are athletic fields for baseball, softball, soccer and other sporting activities.
Westmoreland's state-of-the-art Advanced Technology Center offers education and training for
students and incumbent workers in advanced manufacturing. Occupying 73,500-square-feet-of-
space at RIDC-Westmoreland in Mount Pleasant, the center features numerous specialized labs to
enhance learning including computer-aided drafting and design, computer numerical control,
electronics, energy, metallurgy and welding/virtual welding.
Complementing the credit programming are a full array of student services, including financial aid,
tutoring, and career placement, and student life activities such as intercollegiate athletics, intramurals
and clubs.
The college also offers a variety of continuing education courses in workforce training, professional
development, health care, computer training, personal enrichment, and public safety.
Westmoreland works with government, business and community leaders to continually develop and
offer innovative and educational programs to improve the lives of the constituents it serves.
A full description of the Westmoreland College experience can be found at www.westmoreland.edu.
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Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
1.2 SCOPE OF WORK
Westmoreland County Community College is seeking a qualified vendor to remove and replace the
wayfinding signs at the Youngwood, PA campus.
* The job will include the removal of the old signage, prepare and pour concrete bases,
production of new signage and the installation of the new signage.
* This service will require permits to be obtained to perform the work/services of this project.
* A new concrete base will need to framed and poured for each sign base with anchors.
Please see attachment exhibits for further clarification on size, quantity, colors and location:
Exhibit Name Description
1.1 Type A Sign Specs Youngwood (WYW) Specs for 3 signs (refer to Section 1.21)
1.2 Type B Sign Specs Youngwood (WYW) Specs for 3 signs (refer to Section 1.22)
1.3 Grounds Map 2 Mapping locations for each sign
1.21 Sign A:
WYW Type A Signage (3) - Three total signs are needed and will feature locations on both sides.
They will NOT be illuminated. The locations identified on each side of the signs must be changeable.
Bidding companies must provide the cost of each location plate so estimates for future changes can
be identified separately from the cost of the total sign and installation. The changing of a plate needs
to be able to be done by college staff. It cannot require specialized tools or technicians that would be
contracted for the work. Signs are to be 10 ft high. Colors are identified in documents included. Each
location panel is requested to be 5". See document outline for details.
1.22 Sign B:
WYW Type B Signage (3) - Three total signs are needed and will feature locations on both sides.
They will NOT be illuminated. The locations identified on each side of the signs must be changeable.
Bidding companies must provide the cost of each location plate so estimates for future changes can
be identified separately from the cost of the total sign and installation. The changing of a plate needs
to be able to be done by college staff. It cannot require specialized tools or technicians that would be
contracted for the work. Signs are to be 6 ft high. Colors are identified in documents included. Each
location panel is requested to be 5". See document outline for details.
1.23 Additional Specifications
* Identify any warranties available for signage based on aluminum construction and concrete
base/steel anchors.
* Final signage will need to be approved by the College before production.
* Please note all colors listed as official approved colors.
* Please refer to the Price Bid Form to list all cost breakdowns. Please identify others costs not
included in the Price Bid Form with an explanation for the cost(s).
1.3 CARES ACT GRANT DISCLOSURE
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Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
When issuing statements, press releases, requests for proposals, bid solicitations and other
documents describing projects or programs funded in whole or in part with Federal money, U.S.
Department of Education grantees shall clearly state: 1) the percentage of the total costs of the
program or project which will be financed with Federal money; 2) the dollar amount of Federal funds
for the project or program; and 3) the percentage and dollar amount of the total costs of the project or
program that will be financed by non-governmental sources.
Recipients must comply with these conditions under Division B, Title V, Section 505 of Public Law
115-245, Consolidated Appropriations Act, 2019.
1.4 PROPOSAL DUE DATE
The due date of this RFP is Thursday, May 7, 2026 on or before 2:00 p.m., EDT. Responses must
be clearly marked with the RFP number and RFP title listed in this document and your
company name in the lower left corner of the outer envelope or box. Submissions must also
be emailed to howelljo@westmoreland.edu on or before the due date. The time of submission
will be based on when the email is received. The paper copy must be mailed and cannot be
dropped off on campus. The purchasing department will distribute the copies to proper personnel.
The college will not consider or examine late responses. Amended responses will not be considered
unless they are received in the Purchasing Department on or before the above date and time. The
official copy must contain the complete response and related materials. A duly constituted corporate
official legally capable of binding the contractor must sign responses.
The college reserves the right to reject any or all proposals or any part thereof.
1.5 CALENDAR
Date Event
Friday, April 10, 2026 RFP Issued
Friday, April 17, 2026, by 2:00 P.M. EDT Questions due to Joshua Howell at
howelljo@westmoreland.edu
Wednesday, April 22, 2026, prior 5:00 Addendum emailed (if applicable)
P.M. EDT
Wednesday, April 29, 2026, by 5:00 P.M. Acknowledgement / Intent to Propose
EDT
Thursday, May 7, 2026, on or before Proposals must be submitted to the
2:00 P.M. EDT Purchasing Department
howelljo@westmoreland.edu
May 27, 2026 Recommendation to the Board
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Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
1.6 ISSUING OFFICE
This request for proposal is issued for the Westmoreland County Community College by the
Purchasing Department. The issuing office is the sole point of contact for the college for this
RFP. Please refer all inquiries in writing to:
Joshua Howell
Director of Purchasing
Westmoreland County Community College
145 Pavilion Lane
Youngwood, PA 15697
Phone: 724-925-4185
howelljo@westmoreland.edu
1.7 INSTRUCTIONS TO VENDORS
Advice: The department responsible for this RFP is the Purchasing Department located at 145
Pavilion Lane Youngwood, PA 15697. The WCCC point of contact is Joshua Howell, Director of
Purchasing: howelljo@westmoreland.edu.
Examination of the Document: Bidders are responsible for examining the solicitation documents
and any addenda issued to become informed to all conditions that might in any way affect cost or
performance of any work performed. Should the bidder find discrepancies in or omissions from the
solicitation documents or should their intent or meaning appear unclear, promptly report such to the
College, per below. Failure to do so will be at the sole risk of the bidder.
Question Submittal Process: Questions can be sent to Joshua Howell, electronically at
howelljo@westmoreland.edu on or before Friday, April 17, 2026, at 2:00 P.M. EDT. All questions and
answers will be published and provided to all potential vendors, by means of an Addendum to the
RFP, on or before Wednesday, April 22, 2026, by 5:00 p.m.
Submission: The submission of a response shall be prima facie evidence that the vendor has full
knowledge of the scope, nature, quality of work to be performed, the detailed requirements of the
project, and the conditions under which the work is to be performed.
All proposals MUST include the Certification of Bidder form. The proposal MUST be submitted by the
date and time of opening and MUST include one (1) original, one (1) copy, and one (1) electronic
(email) copy of the RFP must be provided. The email copy must be emailed by the deadline to
Joshua Howell at howelljo@westmoreland.edu .
RFP's must be addressed to: Westmoreland County Community College, Attn: Joshua Howell,
Director of Purchasing, 145 Pavilion Lane Youngwood, PA 15697. Proposals must be submitted in a
Sealed Envelope with RFP #1087 Youngwood Campus Exterior Signage and your company name in
the lower left corner of the outer envelope.
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Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
RFPs not submitted in the format as instructed by this RFP may not be accepted. Addendums to
your proposal, once filed, may be submitted in a sealed envelope only, and properly identified, prior to
the opening hour.
Receipt of RFP / Late RFP: Sealed RFPs shall be received and remain unopened until the time
indicated in this RFP. It is the sole responsibility of the vendors to ensure timely delivery of the RFP.
WCCC will not be responsible for failure of service on the part of the U.S. Postal Service, courier
companies, or any other form of delivery service chosen by the vendor.
RFPs received after the date and time specified shall be considered LATE, and shall not be
considered for award, and will be returned to the Bidders, unopened.
Accuracy of Proposals / Withdrawal of Proposals prior to RFP Opening: Proposals will
represent a true and correct statement and shall contain no cause for claim of omission or error.
Proposals may be withdrawn in writing or by facsimile (provided that the facsimile is signed and dated
by vendor's authorized representative) at any time prior to the opening hour. However, no proposal
may be withdrawn for a period of sixty (60) days subsequent to the opening of the RFP without the
prior written approval of the Director of Purchasing or Westmoreland County Community College.
Addenda: The only method by which any requirement of this solicitation may be modified is by
written addendum.
If an addendum to the proposal is document required, WCCC will mail the addendum within a
reasonable time prior to the due date. WCCC is not responsible if a vendor does not receive the
proposal revision in time to include the information with the proposal submission. Proposals may not
be considered if they do not include acknowledgement of a formal addendum. Addendums will be
mailed to all vendors of record and such addendum shall be acknowledged by signing and including
in your proposal submission.
Cancellation of the RFP: If the College determines that it is in the College's best interest, the
College reserves the right to do any of the following:
* Cancel the RFP in its entirety
* Modify the RFP, in writing, as needed
* Reject any and / or all proposals received for this RFP
Taxes: WCCC is exempt from all federal excise, state and local taxes unless otherwise stated in this
document. In the event taxes are imposed on the services purchased, WCCC will not be responsible
for payment of the taxes. The vendor shall absorb the taxes entirely. Upon request, WCCC's Tax
Exemption Certificate will be furnished.
Insurance: The vendor performing services for WCCC shall:
1. Maintain worker's compensation insurance as required by Pennsylvania statutes, for all
employees engaged in the work.
2. Maintain commercial liability, bodily injury and property damage insurance against any claim(s),
which might occur in carrying out the services, referenced in this RFP. Minimum coverage will be
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Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
TWO MILLION DOLLARS ($2,000,000) liability for bodily injury and property damage including
product liability and completed operations.
3. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in
carrying out the services described in this RFP. Minimum coverage shall be TWO MILLION
DOLLARS ($2,000,000) per occurrence combined single limit for automobile liability and property
damage.
1.8 FORMAT FOR RESPONSE
Proposals must be organized in the order presented in this RFP and include a Quotation which is
based on the specifications provided by Westmoreland County Community College. Proposals not
organized in the prescribed manner will be eliminated from consideration. The Vendor must respond,
in order, to all of the items listed in the RFP, use the numbering system of this RFP, and be complete
and comprehensive in a concise manner.
The Vendor must provide written, point-by-point narrative responses to each Proposal requirement;
simply stating "agreed" or "complies" is not acceptable. Supplemental technical information, product
literature and other supporting materials that further explain or demonstrate the proposed system
capabilities may also be included within the proposal response.
All Vendors who provide a proposal in response to this RFP are responsible for all costs associated
with preparing that proposal, answering all questions, providing the Westmoreland County
Community College with requested information, and making a Vendor presentation to the
Westmoreland County Community College. The Westmoreland County Community College is under
no obligation to incur or reimburse any Vendor for any proposal costs.
A. Title Page
Show the RFP subject, the name of the vendor's firm, address, telephone number, name of
contact person, and date.
B. Table of Content
a. Clearly identify the materials by sections and page number(s).
C. Letter of Transmittal
Limit to one or two pages.
a. Give the names of the persons who will be authorized to make representations for the
vendor, their titles, addresses, and telephone numbers.
b. Indicate any third-party firms involved with your program and state their role(s).
D. Invoicing Procedure
a. Describe the firm's invoicing procedures.
b. Include documentation identifying all of the vendor's fees.
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Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
1 GENERAL TERMS AND CONDITIONS
2.1 Terms and Conditions
Applicability: These general terms and conditions will be observed in preparing the proposal to be
submitted.
Purchase: After execution of the contract, purchases will be put into effect by means of purchase
orders or suitable contract documents executed by the Director of Purchasing.
Right to Cancel: WCCC may cancel contracts resulting from this RFP at any time for a breach of
any contractual obligation by providing the contractor with thirty (30) calendar day's written notice of
such cancellation. Should WCCC exercise its right to cancel, such cancellation shall become
effective on the date as specified in the notice to cancel.
Governing Law and Venue: This contract shall be construed in and governed under and by the laws
of the Commonwealth of Pennsylvania. Any actions or remedies pursued by either party shall be
pursued in either the Westmoreland County Court of Common Pleas or the Federal District Court for
the Western Districts of Pennsylvania.
Dispute Resolution: As a condition precedent to litigation, WCCC and the contractor shall attempt
to resolve any controversy or claim arising from any dispute by mediation. The parties will agree on a
mediator and shall share in the mediation costs equally.
Costs: All costs directly or indirectly related to preparation of a response or oral presentation, if any,
required to supplement and/or clarify a proposal shall be the sole responsibility of and shall be borne
by the vendor.
Confidential Proprietary Information/Trade Secrets: Vendor should be aware that the contents of
all submitted proposals are subject to public review and disclosure in accordance with the
Pennsylvania Right-to-Know Law. All information submitted with your proposal is presumed to be
public information and subject to disclosure under the Right-to-Know Law. If the vendor believes that
its proposal contains trade secrets or proprietary confidential information, such information must be
clearly marked on the top of each page so considered, "Confidential Proprietary Information." WCCC
will notify the vendor if a third party right to know request is submitted for any proposal so marked and
may request additional information from the vendor to determine if such information meets the
definition of confidential proprietary information or Trade Secrets under the Right to Know Law. Also,
WCCC may request from the vendor a redacted copy of the proposal deleting any information
considered by the vendor to be confidential proprietary information in order to satisfy the right to know
request. While WCCC will endeavor to maintain all submitted information deemed by the vendor to
be confidential proprietary information, WCCC will not be liable for the release of such information.
Negotiation: WCCC reserves the right to negotiate all elements, which comprise the vendor's
proposal to ensure the best possible consideration, be afforded to all concerned. WCCC further
reserves the right to waive any and all minor irregularities in the proposal, waive any defect, and/or
reject any and all proposals, and to seek new proposals when such an action would be deemed in the
best interest of WCCC.
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Westmoreland County Community College
Request for Proposal #1087
Youngwood Campus Exterior Signage
Award: The successful vendor(s), as determined by WCCC, shall be required to execute a contract
for the furnishing of all services and other deliverables required for successful completion of the
proposed project subject to review and approval of the College Solicitor. The vendor may not assign,
sell, or otherwise transfer its interest in the contract award or any part thereof without written
permission from WCCC.
Retention of Documentation: All proposal materials and supporting documentation that is
submitted in response to this proposal becomes the permanent property of WCCC.
Opening of Proposals: Proposals will be opened in a manner that avoids disclosure of the contents
to competing vendors. Contents for proposals will remain confidential during the negotiations period.
Only the proposal number and the identity of the vendor submitting the proposal response will be
made available to the public.
College Environment: The contractor shall be responsible for maintaining an environment in
compliance with all rules, regulation, and codes covering an occupied school facility.
Tobacco Restricted: The College is a tobacco restricted campus. All individuals including students,
faculty/staff, suppliers, contractors/subcontractors and visitors are prohibited from smoking in college
buildings and premises. All individuals are expected to acknowledge the tobacco restricted policy
and provide full compliance. Smoking will not be permitted in vehicles during traveling or standing
time.
Indemnification: The vendor shall protect, indemnify and hold WCCC harmless against any liability
claims and costs of whatsoever kind and nature for injury to or death of any person or persons and for
loss or damage to any property occurring in connection with or in any incident to or arising out of
occupancy, use, service, operations or performance of work in connection with the contract, resulting
in whole or in part from the negligent acts or omissions of the vendor.
Disclosure: Vendor shall note any and all relationships that might be a conflict of interest and
include such information with the bid.
Invoicing: A copy of this document along with an original invoice must be submitted to the WCCC
Accounts Payable email at apinvoice@westmoreland.edu. The purchase order number must be on
the invoice.
Subcontracting: No portion of this contract may be subcontracted without prior written permission of
the College. Please identify the use of a subcontractor in your RFP response.
Disclaimer: If any changes are made to this solicitation document by any party other than
Westmoreland County Community College, the original document in the college's file takes
precedence.
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