RFP 2026 - WHITE FLAG SHELTER
| Agency: | State Government of North Carolina |
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| State: | North Carolina |
| Type of Government: | State & Local |
| Posted Date: | Aug 10, 2026 |
| Due Date: | Sep 1, 2026 |
| Solicitation No: | 600RFP 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
| Solicitation Number: | 600RFP 2026 |
| Project Title: | RFP 2026 - WHITE FLAG SHELTER |
| Description: | RFP 2026 - WHITE FLAG SHELTER |
| Opening Date: | 9/1/2026 3:00 PM |
| Posted Date: | 8/10/2026 |
| Status: | Open |
| Department: | COUNTY OF CUMBERLAND |
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Solicitation Number
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600RFP 2026
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Department
COUNTY OF CUMBERLAND
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Status Reason
Open
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Opening Date
2026-09-01T15:00:00.0000000
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Posted Date
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2026-08-10T14:45:49.0000000Z
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Primary Commodity Code
Shelter and relief items
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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RFP
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Owner
Jessica Hullender
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Description
RFP 2026 - WHITE FLAG SHELTER
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Attachment Preview
REQUEST FOR PROPOSAL
RFP 2026 - WHITE FLAG SHELTER
Date of Issue: August 10, 2026
Questions Due Date: August 19, 2026, at 3:00 PM ET
Interest Meeting: August 25, 2026, at 10:00 AM ET
RFP Due Date: September 1, 2026, at 3:00 PM ET
Direct all inquiries concerning this RFP to:
Heather Skeens
Assistant County Manager
Email: hskeens@cumberlandcountync.gov
1.0 PURPOSE AND BACKGROUND
Cumberland County is seeking proposals for providers (“Vendors”) who would partner with the County
to provide vital White Flag shelters based on criteria for need. White Flag shelters is defined as meeting
the following requirements:
• Temperature and/or wind chill is forecasted at 32 degrees or below, night and/or day
From November 1, 2025 – March 31, 2026, Cumberland County experienced approximately 50 White
Flag days. We anticipate no more than 50 days a year during the months of November through March.
The County welcomes the responses of all legally qualified vendors, including service providers, as well
as competitive providers, nonprofit organizations, and other entities that are interested in partnering with
the County. Providers may respond as part of a partnership with other organizations or may provide
separate responses.
2.0 REQUEST FOR PROPOSAL INSTRUCTIONS
2.1 REQUEST FOR PROPOSAL DOCUMENT
Vendors are required to read, understand, and comply with all information contained within this Request
for Proposal (“RFP”).
Any questions regarding this RFP should be submitted to Heather Skeens, Assistant County Manager by
email to hskeens@cumberlandcountync.gov by no later than August 19, 2026, at 3:00 PM.
An interest meeting will be held at Community Development, 707 Executive Place, Fayetteville, NC
28301 on August 25, 2026, at 10:00 AM ET.
Responses received after the Due Date/Time will not be considered. Cumberland County reserves the
right to terminate this RFP at any time, as determined by County in its sole discretion.
The RFP packet may be found on the Cumberland County website Vendor Self Service Site,
https://ccmunis.co.cumberland.nc.us/mss/default.aspx .
Complete RFP responses must be emailed to hskeens@cumberlandcountync.gov on or before 3:00 PM
ET on September 1, 2026. The subject line of the email must identify the RFP title: RFP 2026- White
Flag Shelter.
Vendors are responsible for all costs associated with the preparation, submittal, and presentation of their
responses.
Any information disclosed in the submission of the RFP could be utilized for potential agreement with
the county to provide the services. The County reserves the right to finalize a contract with one or more
Vendors based on all factors involved in the written response submittal without further discussion or
interviews.
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3.0 NOTICES TO VENDOR
3.1 PROHIBITED COMMUNICATIONS
PROHIBITED COMMUNICATION: Each vendor submitting a proposal, including its representatives,
subcontractors, and suppliers, is prohibited from having any communication with any employees or
members of the board of commissioners of the County except those employees of the County’s
Department as designated in this RFP. A vendor who does not comply with this provision may be
disqualified from award of a contract.
4.0 RESPONSE CONTENT REQUIREMENTS
4.1 RESPONSE CONTENT
Response should address the following information:
1) Organizational name and brief background summary of mission and scope of services
2) Primary contact information
3) Number and location of designated White Flag beds available
4) Must have an identified physical facility that meets minimum safety, occupancy, and accessibility
standards for shelter operations
5) Population eligible for shelter
6) Commitment to service delivery, ensuring shelter is meaningfully accessible to people in need as
long as they are able to safely participate
7) Commitment to providing data for the Homeless Management Information System (HMIS)
system
8) Ability to provide for basic needs to include food, showers, cots, linens, and bathrooms
9) Ability to demonstrate capacity through staffing ratios (volunteers or paid staff)
10) Ability to keep families and children safe and free from potential misconduct
11) Response time needed to “stand up” the facility
12) Indicate the hours of operation during White Flag event
13) Indicate if the shelter will operate as a low barrier shelter during White Flag and include any
barriers to entry.
14) Proof of Insurance and compliance with all local fire, safety, and occupancy codes
15) A complete White Flag shelter budget showing the proposed per-person, per-night rate; the
maximum number of beds available; and a detailed budget narrative explaining how the requested
funding will be used.
Eligible operating expenses may include:
• Shelter staffing and required personnel costs.
• Security services.
• Catered meals or groceries used to prepare meals.
• Disposable plates, cups, utensils, napkins, and food-service supplies.
• Bedding, blankets, towels, and basic personal-care items.
• Cleaning and sanitation supplies.
• Laundry services or supplies.
• Utilities directly associated with White Flag shelter operations.
• Minor shelter operating supplies.
• Transportation necessary to support shelter operations or transport guests.
• Required insurance attributable to the White Flag shelter; and
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R F P 202 6 - W H I T E F L A G S H E L T E R
• Other reasonable and necessary costs directly related to operating the White Flag shelter, when
specifically identified and approved by the County.
4.2 RESPONSE REQUIREMENTS
It is in the best interest of Vendors to submit responses that are clear, concise, and easily understood.
Responses should provide information essential for a straightforward and concise description of vendor
capabilities to satisfy the below requirements.
Submissions must not exceed 10 pages in length. Please adhere to the following format when
assembling the response:
• An 8.5” X 11” format, either vertical or horizontal
• A font size no smaller than 11 points
• Do not include any web links or any materials not requested in this RFP.
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4.3 EVALUATION CRITERIA
All qualified proposals will be evaluated and award made based on considering the following criteria to
result in an award most advantageous to the County:
1. Qualifications and Relative Experience of Firm
2. Qualifications and Experience of Staff
3. Respondents Technical Approach
4. Respondent’s internal training and policies related
to staff/volunteer safety, client safety, trauma-
informed care, and prevention of misconduct
5. Cost Proposal
30 points
20 points
20 points
10 points
20 points
100 points
4.4 METHOD OF AWARD
RFP will be awarded based on best overall value method of award. Any award is contingent upon the
availability of funds and approval of the Board of Commissioners.
The County reserves the right to make separate awards to different vendors, to not award, or to cancel this
RFP in its entirety without awarding a contract, if it is considered to be most advantageous to the County
to do so.
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R F P 202 6 - W H I T E F L A G S H E L T E R
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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