RFP 10014746 Website Design

REQUEST FOR PROPOSAL
May 18, 2026
RFP Number: 10014746
Website Design, Development, and CMS Implementation
16th Judicial Circuit of Missouri
RFP Issued: May 18, 2026
Responses Due: June 23, 2026
RFP for Website Design

TIMELINE
Event Date
RFP Distribution May 18, 2026
Q&A Opens May 20, 2026
Q&A Closes May 29, 2026
Q&A Posted June 12, 2026
Proposal Due Date June 23, 2026
Review of Proposals June 24, 2026
Candidate Discussions July 10, 2026
Anticipated Selection July 30, 2026
Desired Completion Date March 31, 2027
PROPOSAL EVALUATION CRITERIA AND SCORING MATRIX
Category Weight Weighted Score
Firm's Qualifications & Experience 20 Points
Technical Requirements 25 Points
Project Approach & Methodology 15 Points
Design & User Experience 10 Points
Support, Training, & Maintenance 10 Points
Cost Proposal 15 Points
Overall Proposal Quality 5 Points
Total 100 Points /100
SECTION 1. INTRODUCTION
The 16th Judicial Circuit of Missouri is requesting proposals from qualified website
design firms for the design, development, implementation, and support of a modern,
responsive new website using a modern Content Management System (CMS).
Our current website is located at: https://16thcircuit.org/
Page | 2
RFP for Website Design

SECTION 2. ORGANIZATIONAL BACKGROUND
The 16th Judicial Circuit of Missouri is a state trial court covering Jackson County,
Missouri, at the heart of the Kansas City metropolitan area. It has courthouses in
downtown Kansas City and Independence. With more than 700 employees, it is one of
the largest trial courts in the state of Missouri. Its 38 judicial officers hear cases
ranging from criminal offenses to civil disputes to family and juvenile matters.
The current website serves as a primary channel for public communication, and
engagement. The Court seeks to modernize its digital presence by improving design,
enhancing content management capabilities, and integrating systems.
SECTION 3. PROJECT GOALS AND OBJECTIVES
The objectives of this project include:
* Develop a modern and responsive website optimized for desktop, tablet, and
mobile devices
* Implement a user-friendly, secure, and scalable CMS platform that enables
internal non-technical staff to manage content updates easily
* Improve overall website usability, user experience, and navigation
* Improve search engine optimization (SEO)
* Provide fast page load speeds and secure hosting
* Integrate with internal and external systems where applicable
* Integrate analytics tools
* Ensure compliance with accessibility and security standards
* Provide a scalable architecture to support future growth
SECTION 4. SCOPE OF WORK
Discovery and Planning
* Conduct stakeholder interviews and requirements gathering
* Review existing website and analytics data
* Define information architecture
* Develop a project plan and timeline
* UX strategy
* UI design
Page | 3
RFP for Website Design

* Responsive design for all devices
* Accessibility-compliant design (WCAG 2.1 or later)
Development
* Front-end and back-end development
* CMS configuration and customization
* Content templates and reusable components
* Secure coding practices
Content Migration
* Migration of existing content
* Content structure and taxonomy design
* Media library organization
System Integrations
* CRM integration (if applicable)
* Marketing automation tools
* Analytics platforms
* Third-party APIs
Quality Assurance
* Functional testing
* Browser compatibility testing
* Mobile responsiveness testing
* Performance testing
* Security testing
Deployment
* Production deployment
* DNS configuration
* Performance optimization
* Monitoring setup
SECTION 5. TECHNICAL REQUIREMENTS
CMS Platform
Page | 4
RFP for Website Design

* Enterprise-capable CMS (e.g., WordPress, Drupal, Sitecore, or equivalent)
* Role-based access control
* Versioning and content approval workflows
* Media management
* Must allow full export without vendor intervention
Architecture
* Scalable and modular architecture
* Cloud hosted or on-premise deployment
* Secure hosting environment
* Production and test environments
Security
* HTTPS encryption
* Compliance with security best practices
* Regular security updates and patching
* Protection against common web vulnerabilities
* Must support Multi-Factor Authentication (MFA) for admin-level users
Performance
* Optimized page load performance
* CDN compatibility
* Caching strategies
* Must achieve a Google PageSpeed Insights score of 90+ (Desktop) Must achieve
* "Passed" status on Google Core Web Vitals (Mobile)
* A Hosted solution must guarantee 99.9% uptime
* A Hosted solution's Time to First Byte (TTFB) must be less than 200ms
SEO
* Must allow manual editing of Meta Titles, Descriptions, and Canonical Tags
* Implementation of clean, logical URL structures (e.g., /topic/post-name) and
proper XML sitemaps.
* Immediate implementation of Google Analytics 4 (GA4) and Google Search Console
to track performance from day one.
Access & Workflow
* Minimum of 3 permission levels (Admin, Editor, Author)
* Must include an approval workflow before content is published
Page | 5
RFP for Website Design

Content Editing
* Must include a WYSIWYG editor supporting text formatting, hyperlinks, and images
* Must maintain at least 10 versions of any page with one-click rollback
Media
* Must support a centralized media library
* Must support .jpg, .pdf, .png, .mp4, .docx, .xlsx, .pptx
* Must track changes by time, date, and user
Export
* Must allow full export without vendor intervention
Accessibility
* Front-end output must meet WCAG 2.2 Level AA
* Platform must remain current with accessibility standards
Training
* Minimum of 5 training hours across at least 2 sessions
* Customized administrative documentation must be provided
Ownership
Upon final payment and public deployment, the Court must retain 100% ownership of
all website content, design assets, and the database.
SECTION 6. ACCESSIBILITY AND COMPLIANCE
The website must meet recognized accessibility standards, including:
* WCAG 2.1 Level AA
* ADA accessibility considerations
* Keyboard navigation support
* Screen reader compatibility
Page | 6
RFP for Website Design

SECTION 7. QUALIFICATIONS
Firms must provide:
* Company overview and years in business
* Experience with enterprise CMS implementations
* Case studies of similar projects
* Team structure and key personnel
* Certifications or technical partnerships
* Client references
SECTION 8. PROJECT MANAGEMENT AND
METHODOLOGY
Firms must describe:
* Project governance structure
* Communication plan
* Development methodology (Agile, Scrum, etc.)
* Risk management process
* Change management procedures
SECTION 9. DELIVERABLES
* Project plan and timeline
* Approved design prototypes
* Fully implemented CMS website
* Documentation and administrator guides
* Training sessions
* Deployment and launch support
* Post-launch support documentation
SECTION 10. TRAINING AND KNOWLEDGE TRANSFER
Training must include:
Page | 7
RFP for Website Design

* CMS administration
* Content editing and publishing
* Media management
* User role management
Training may be delivered via documentation, recorded sessions, or live workshops.
SECTION 11. MAINTENANCE AND SUPPORT
Optional post-launch services may include:
* CMS updates and patching
* Security monitoring
* Performance optimization
* Technical support
* Enhancement services
A 4-hour response time is required for critical issues.
SECTION 12. PROPOSAL SUBMISSION REQUIREMENTS
Firms must provide 5 copies of proposal to include the following:
* Contact information
* Company details
* Authorized signature
* Project staffing and bios
* Project summary and approach
* Itemized pricing
* References and examples of work
All proposals must be marked as RFP Number: 10014746 - RFP for Website Design and
submitted in PDF format by June 23, 2026, 4:00 p.m. CST to:
16th Judicial Circuit of Missouri
415 East 12th Street
Court Purchasing, 8M East
Kansas City, Missouri 64106
Assistant Director, Purchasing
selvaraj.thangaveloo@courts.mo.gov
Page | 8
RFP for Website Design