RFP 20-24 Water, Sewer and Drain Supplies

Agency:	City of Concord
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Mar 15, 2024
Due Date:	Apr 8, 2024
Solicitation No:	RFP 20-24 Water, Sewer and Drain Supplies
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	RFP 20-24 Water, Sewer and Drain Supplies
Category:	Equipment
Status:	Open

Description:

The City of Concord, New Hampshire wishes to contract with a private firm to provide and deliver WATER, SEWER AND DRAIN SUPPLIES on an as-needed basis. The successful firm must be lawfully engaged as an authorized agent, in the State of New Hampshire, for the original equipment manufacturer (OEM).

Publication Date/Time:

3/15/2024 12:00 AM

Closing Date/Time:

4/8/2024 2:00 PM

Bid Opening Information:

Non-Public

Contact Person:

Tina M. Waterman, Purchasing Manager
Combined Operations & Maintenance Facility
311 North State Street
Concord, NH 03301
603-230-3664
twaterman@concordnh.gov

Download Available:

City Website

Fee:

N/A

Business Hours:

8:00 a.m. - 5:00 p.m.

Fax Number:

603-230-3656

Qualifications:

See RFP

Attachment Preview

RFP 20-24

City of Concord, New Hampshire

Purchasing Department

WATER, SEWER AND DRAIN SUPPLIES

Prepared for, and in coordination with the

GENERAL SERVICES DEPARTMENT

HIGHWAYS AND UTILITIES DIVISION

Contract

Bid Documents

Specifications

Firm:______________________

PROPOSAL DUE DATE/TIME: APRIL 08, 2024 NOT LATER THAN 2:00 PM

TABLE OF CONTENTS

Table of Contents................................................................................................................. 2

Request for Proposals .......................................................................................................... 3

General Terms & Conditions .............................................................................................. 5

Instructions to Proposers.................................................................................................... 18

Detailed Specifications...................................................................................................... 20

Proposal Submission Checklist.......................................................................................... 23

Proposal Sheet ................................................................................................................... 24

Itemized Bid Sheet (Water Supplies) ................................................................................ 25

Alternate Itemized Bid Sheet (Water Supplies) ................................................................ 28

Itemized Bid Sheet (Sewer / Drain Supplies).................................................................... 30

Signature Page ................................................................................................................... 35

Specifications Exception Form.......................................................................................... 36

Form W-9 .......................................................................................................................... 37

Indemnification Agreement ............................................................................................... 38

Qualifications Statement ................................................................................................... 39

Insurance Requirements..................................................................................................... 40

Notice of Award ................................................................................................................ 41

Agreement ......................................................................................................................... 43

Notice to Proceed............................................................................................................... 46

No Proposal Questionnaire ................................................................................................ 47

ATTACHMENT A

Proposal Evaluation Form ................................................................................................. 48

RFP 20-24

Water, Sewer and Drain Supplies

Page 2

CITY OF CONCORD

PURCHASING DIVISION

COMBINED OPERATIONS & MAINTENANCE FACILITY

311 NORTH STATE STREET

CONCORD, NH 03301

603-230-3666 FAX: 603-230-3656

www.concordnh.gov/Purchasing

REQUEST FOR PROPOSALS

The City of Concord, New Hampshire wishes to contract with a private firm to provide and deliver WATER,

SEWER AND DRAIN SUPPLIES on an as-needed basis. The successful firm must be lawfully engaged as an

authorized agent, in the State of New Hampshire, for the original equipment manufacturer (OEM).

An overview and detailed specifications are provided later in this Request for Proposals (RFP).

Proposals must be received no later than 2:00 PM on APRIL 08, 2024 from interested firms, to be eligible for

consideration by the City. Proposals may be submitted in person or by mail/courier service. Proposals will not be

accepted via fax or email. Proposals must be submitted to the Purchasing Division, located at the Combined

Operations & Maintenance Facility, 311 North State Street, Concord, New Hampshire 03301 in a sealed

envelope which is clearly labeled:

“RFP 20-24, WATER, SEWER AND DRAIN SUPPLIES”

Proposals may be issued only by the Purchasing Manager or her designee to authorized firms and are not

transferable unless authorized by the Purchasing Manager or her designee.

Copies of RFP 20-24 may be obtained from the Purchasing Division, Combined Operations & Maintenance

Facility, 311 North State Street, Concord, NH 03301 (603) 230-3664 or on-line at

www.concordnh.gov/Purchasing.

All proposals received will be considered confidential and not available for public review until after a

vendor has been selected.

The City of Concord reserves the right to reject any or all proposals or any part thereof, to waive any formality,

informality, information and/or errors in the proposals, to accept the proposal considered to be in the best interest

of the City, or to purchase on the open market if it is considered in the best interest of the City to do so.

Failure to submit all information as detailed and/or submission of an unbalanced proposal are sufficient

reasons to declare a proposal as non-responsive and subject to disqualification.

RFP 20-24

Water, Sewer and Drain Supplies

Page 3

All proposals are advertised, at the City’s discretion, in various publications and are posted publicly as detailed

below:

Name

City of Concord,

Associated

General

Contractors

Construction

Summary of NH

Bid Ocean

Dodge Data &

Analytics

Advertising

Medium

Posted on

City Website

and in City

Hall Lobby

Bid House

Address

311 North State

Street, Concord NH

033301

48 Grandview

Drive, Bow NH

03304

734 Chestnut St,

Manchester NH

03104

PO Box 40445,

Grand Junction, CO

81501

300 American Metro

Blvd, Suite 185,

Hamilton, NJ 08619

Phone/Fax

603.230-3664

603.230.3656(fax)

603.225.2701

603.226.3859(fax)

603.627.8856

603.627.4524(fax)

866.347.9657

877.356.9704(fax)

607.898.2053

Email and Web Address

twaterman@concordnh.gov

www.concordnh.gov/purchasing

plansroom@agcnh.org

www.agcnh.org

info@constructionsummary.com

www.constructionsummary.com

bids@bidocean.com

www.bidocean.com

dodge.bidding@construction.com

www.construction.com

New England

Construction

News - CDC

News

Bid House

100 Radnor Rd S-

102, State College,

PA 16801

1.800.652.0008

ENR.products@bnpmedia.com

1.888.285.3393(fax) www.enr.com

CITY OF CONCORD, NEW HAMPSHIRE

Tina M. Waterman, Purchasing Manager

Date: March 15, 2024

Bid Due Date/Time: APRIL 08, 2024 not later than 2:00 PM

RFP 20-24

Water, Sewer and Drain Supplies

Page 4

GENERAL TERMS AND CONDITIONS

DEFINITIONS:

The term “contract” shall also mean agreement.

The term “proposal” shall also mean quotation, bid, offer and qualification/experience statement.

The term “Service Provider” shall include all proposers, offerors, bidders, suppliers, vendors and contractors , and

shall include their successors, transferees and assignees. Unless otherwise required by the context, “Service

Provider” includes any of the Service Provider’s consultants, sub consultants, contractors, and subcontractors.

PREPARATION OF PROPOSALS:

Proposals shall be submitted on the forms provided and must be signed by the Service Provider or the Service

Provider’s authorized representative. The person signing the proposal shall initial any corrections to entries made

on the proposal forms.

Service Providers must quote on all items appearing on the proposal forms unless specific directions in the

advertisement, on the proposal form or in the special provisions allowed for partial proposals. Failure to quote on

all items may disqualify the proposal. When proposals on all items are not required, Service Providers shall insert

the words “no proposal” where appropriate.

Alternative proposals will be considered, unless otherwise stated, only if the alternate is: (1) Described completely,

including, but not limited to, sample(s), if requested, and specifications sufficient so that a comparison to the

request can be made; and (2) Submitted as part of the base proposal response, i.e. it shall not be a separate

document which could be construed as a second proposal.

Unless otherwise stated in the Request for Proposal, the Service Provider agrees that the proposal shall be deemed

open for acceptance for sixty (60) calendar days subsequent to submittal to the City of Concord or as modified by

addendum.

Any questions or inquiries must be submitted in writing, and must be received by the Purchasing Manager no later

than seven (7) calendar days before the Request for Proposals due date to be considered. Any changes to the

Request for Proposals will be provided to all Service Providers of record.

The Service Provider shall not divulge, discuss or compare this proposal with other Service Providers and shall not

collude with any other Service Provider or parties to a proposal whatsoever. (Note: No premiums, rebates or

gratuities permitted either with, prior to, or after any delivery materials are allowed. Any such violation will result

in the cancellation and/or return of materials, as applicable, and the removal from Proposal List).

The name of manufacturer, trade name, or catalog number mentioned in this Request for Proposal is for the

purpose of designating a minimum standard of quality and type. Such references are not intended to be restrictive,

although specified color, type of material and specified measurements may be mandatory. Proposals will be

considered for any brand which meets or exceeds the quality of the specifications listed. On all such proposals, the

Service Provider shall specify the product they are proposing and shall supply sufficient data to enable a

comparison to be made with the particular brand or manufacturer specified. Failure to submit the above may be

sufficient grounds for rejection of the proposal.

RFP 20-24

Water, Sewer and Drain Supplies

Page 5

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RFP 20-24 Water, Sewer and Drain Supplies

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