RFP-25-26-066-Water Service Line Identification
| Agency: | City of Danville |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 17, 2026 |
| Due Date: | Apr 29, 2026 |
| Solicitation No: | 25-26-066 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
25-26-066
|
| Bid Title: |
RFP-25-26-066-Water Service Line Identification
|
| Category: | Purchasing Miscellaneous Bids |
| Status: | Open |
|
Attachment Preview
REQUESTS FOR PROPOSALS
Proposal No: RFP 25-26-066
Title:
“Water Service Line Identification”
Pre- Bid
Pre-Bid Wednesday April 1st,2026 at 10:00 AM at 1040 Monument Street
Danville, VA 24541 and on Microsoft Teams:
Pre-Bid Meeting Id: 262 072 502 483 01
Passcode: XN6VT72r
Last Day for Questions: Email questions to purchasing@danvilleva.gov by no later than
Wednesday April 15,2026 at 5:00PM
Proposal Closing
Date:
Sealed proposals shall be accepted no later
Wednesday April 29,2026 by 4:00PM
Mail or Hand-Deliver to:
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )
Direct Bidding
Procedures
Inquiries to:
Project Owner:
Carol Henley, Director of Purchasing
(434) 799-6528
purchasing@danvilleva.gov
Jeffery Bustamante, Assistant Director of Utilities
E-Mail bustaja@danvilleva.gov
TABLE OF CONTENTS
RFP 25-26-066
“Water Service Line Identification”
1.0
Intent
2.0
SCOPE OF WORK
3.0
SUPPLEMENTAL GENERAL CONDITIONS
4.0
SPECIFICATIONS- (Additional Document Link)
5.0
PROPOSAL DOCUMENTS (Proposer Agrees)
1.0 Intent:
The City of Danville Utilities seeks qualified contractors to perform water service material
identification. This initiative ensures compliance with regulatory standards and supports
safe, reliable water delivery. The project involves hand excavation, material identification,
documentation, and site remediation.
1.1 Submit invoice(s) to:
City of Danville
Accounts Payable
PO Box 3300
Danville, VA 24543
Attention : Utilities Department 1040 Monument St
1.2 Deadline
Sealed Proposals shall be submitted no later than Wednesday April 29, 2026, at 4:00PM
to: City of Danville
Purchasing Department
Attn.: Carol Henley
427 Patton Street, Room 304
Danville, VA 24541
Proposals will not be accepted both electronically and on paper. The bid with the latest time
stamp received prior to the due date and time will be evaluated for each Bidder.
1.3 Pre-Bid Conference: Pre-Bid Wednesday April 1,2026 at 10:00AM
1040 Monument Street Danville, VA 24541 Microsoft Teams: Pre-Bid Meeting
Meeting Id: 262 072 502 483 01
Passcode: XN6VT72r
1.4 Bid Inquiries: The last day for questions will be
Wednesday April 15,2026 by 5:00PM
RFP 25-26-066
“Water Service Line Identification”
Email Carol Henley at purchasing@danvilleva.gov
1.5 Owner’s Representative: Jeffery Bustamante, E-Mail bustaja@danvilleva.gov
2.0 Scope of Work; (Link) RFP-25-26-066-Water_Service_Line_SOW.docx
3.0 SUPPLEMENTAL GENERAL CONDITIONS
3.1 Compliance: This procurement process is governed by the “Procurement Code of
the City of Danville, Virginia”. Copies of the Procurement Code may be obtained by writing
the City of Danville, Purchasing Department, PO Box 3300, Danville, Virginia 24543.The City
of Danville’s “Standard Requirements & Instructions for Bidding”, Version 3.0, dated July 1,
2025. Copies may be obtained from the Purchasing Office or by downloading from the City’s
website “Finance Department, Purchasing Division.
3.2 Award:
A. The award will be given to the best responsive bidder, with consideration given to
completion time.
B. Scoring matrix will be used in this evaluation, Click link in Section 3.3.
C. The City reserves the right to reject any or all offers and to waive informalities and minor
irregularities in offers received.
D. The award will be made to the proposal conforming to the RFP and will be most
advantageous to the City.
3.3 Evaluation: (Link) RFP-25-26-066-Proposal Evaluation and Scoring Matrix.pdf
3.4 Award Procedures: Award will be made to the proposer whose proposal is
determined to be the most advantageous to the City based on the evaluation criteria,
scope understanding, qualifications, and cost. The City reserves the right to reject any or
all proposals, waive informalities, or cancel the RFP if it is in the City’s best interest.
3.4 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole responsibility
and authority for negotiating, placing, and when necessary.
RFP-25-26-066- Water Service Line Identification” modifying each and every
proposal, purchase order or other award issued by the City of Danville. In the discharge
of these responsibilities, the Director of Purchasing may be assisted by assigned buyers.
No other City officer or employee is authorized to order supplies or services, enter into
purchase negotiations, or in any way obligate the government of the City of Danville for
any indebtedness. Any purchases contrary to these provisions and authorities shall be
void and the City shall not be bound thereby.
RFP 25-26-066
“Water Service Line Identification”
B. This procurement process, including withdrawal of Proposals and appeal or protests, is
governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the
Procurement Code may be obtained by writing the City of Danville Purchasing Department,
427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s
website, Finance Department, Purchasing Division. The City of Danville does not discriminate
against faith-based organizations.
3.5 Method of Proposal Submission:
A. Proposals will not be accepted both electronically and on paper. Each must choose only
one method of submission to avoid any confusion or duplication of entries. The latest
dated and time stamped bid will be the only bid accepted and evaluated. No bid may
be considered if received after the time shown on the title page. The allowable methods
for submitting are electronic and paper submission.
B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must be
sealed and marked in the lower left-hand corner RFP 25-26-066“Water Service Line
Identification” and submitted to the office indicated on the title page.
C. Electronic Submission: Bidders who choose to submit their Proposals electronically must
ensure that they are registered on eVA at. https://eva.virginia.gov Proposals can be
found under the Business Opportunities Tab > Virginia Business Opportunities (VBO).
Search RFP 25-26-066. When addenda are issued, suppliers that have submitted an
electronic response will have to RESUBMIT their response to the latest version of the
solicitation.
D. Bidders are expected to examine all instructions, specifications, drawings, sites,
installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other changes
must be initialed by the person signing the bid.
3.6 Bidder Eligibility:
A. Bidders are required to submit evidence that they have practical knowledge of the
particular work bid upon and that they have the financial resources to complete the
proposed work. Failure on the part of any Bidder to carry out previous contracts
satisfactorily, or lack of experience or equipment necessary for the satisfactory and timely
completion of this Project, may be deemed sufficient cause for disqualification of said
Bidder.
B. The Bidder must readily and independently document that the Bidder possesses the
experience, equipment and financial resources necessary for a timely and professional
completion of this project.
C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following
reasons:
RFP 25-26-066
“Water Service Line Identification”
1. If the bid is on a form other than that furnished by the City, if the City’s form is
altered, or if any part of the proposal form is detached.
2. If there are unauthorized additions, conditional or alternate pay items, or
irregularities of any kind which make the proposal incomplete, indefinite, or
otherwise ambiguous.
3. If the bid is not accompanied by the proposal guaranty specified by the City.
D. Withdrawal of Bid Due to Error:
1. A bidder for a City construction contract, other than a contract for construction or
maintenance of public highways, may withdraw his bid from consideration, if the price
bid was substantially lower than the other Proposals due solely to a mistake therein,
provided the bid was submitted in good faith and the mistake was a clerical mistake,
as opposed to a judgment mistake, and was actually due to an unintentional arithmetic
error or an unintentional omission of a quantity of work, labor, or material made
directly in the compilation of the bid, which unintentional arithmetic error or
unintentional omission can be clearly shown by objective evidence drawn from
inspection of original work papers, documents, and materials used in the preparation
of the bid sought to be withdrawn.
2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within
two (2) business days after the conclusion of the bid opening procedure.
E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the
following reasons:
1. Submitting more than one proposal from the same partnership, firm, or corporation
under the same or different name.
2. Evidence of collusion among bidders. Bidders participating in such collusion shall be
disqualified as bidders for any future work of the City until any such participating
bidder has been reinstated by the City as a qualified bidder.
3. If the bidder is considered to be in “default” for any reason.
3.7 Permits:
The Vendor shall, at his own expense, secure any business or professional licenses, permits, or
fees required by the City of Danville or Commonwealth of Virginia.
3.8 Proposals Binding 90 Days: Unless otherwise specified, all formal Proposals submitted shall
be binding for ninety (90) calendar days following bid-opening date.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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