RFP: Water Meter Replacement Project for the Town of Shallotte

PROJECT OVERVIEW: Brunswick County has recently acquired the Town of Shallotte’s water system, and the Town’s current metering system is not compatible with Brunswick County’s Sensus® brand Advanced Meter Infrastructure (“AMI”) System. Brunswick County is soliciting sealed proposals from qualified contractors to replace residential and commercial water meters in the Town of Shallotte. There are approximately 3,400 meters in the Town of Shallotte’s metering system, as more fully set forth herein.

All sealed proposals must be received by Brunswick County no later than April 12, 2024, at 3:00 pm ET.

All sealed proposals must include the following:

• The proposal title and due date and time.
• A cover letter/letter of intent on contractor’s letterhead, signed by an authorized representative of contractor, expressly agreeing to Brunswick County’s terms and conditions contained in this Request for Proposals and its attachments.
• The contractor’s name or company name, address, and telephone number.
• The name, address, and telephone number of company representatives with the authority to answer questions or provide clarification regarding the proposal’s contents.
• A list of key personnel to be assigned to perform the services and each person’s qualifications. Personnel should possess relevant and diverse knowledge and expertise in their respective fields.
• The names of any and all subcontractors expected to perform services in connection with the project and their qualifications. Include the estimated percentage of work that each subcontractor is expected to perform. Brunswick County reserves the right to accept or reject any proposed subcontractor.
• A detailed Form of Proposal in substantially the form attached hereto and incorporated herein by reference.
• A full description of services and processes that will be implemented and ongoing to complete the project in the most efficient, timely and comprehensive manner. The description should include a detailed implementation plan and project schedule outlining the primary tasks, estimated hours, responsibility, major deliverables, and timing, including an estimated start date. Additional project deliverables are set forth below.
• Any assistance requirements from Brunswick County.
• A detailed company description and history, including the areas of expertise related to the project.
• A reference list for at least three (3) meter installation projects completed within the past twenty-four (24) months, including the name and telephone number of a contract person for each reference listed.
• Certificate of Insurance as evidence that contractor meets the County’s Minimum Insurance Requirements attached hereto.
• Proof of active SAM.gov registration.

Contractors shall provide documentation sufficient to clearly demonstrate that their firm meets or exceeds the requirements set forth in this Request for Proposals. Failure to provide such documentation may result in the proposal being deemed non-responsive.

In addition to the foregoing, Brunswick County reserves the right to request financial information for any contractor, in order to support the viability of the contractor.

Hand Delivery:
Jeff Baig
Brunswick County Public Utilities
Utilities Operation Center
250 Grey Water Road NE
Supply, NC 28462