RFP 2026-008 - Water Line Replacement (Labor Only) on E. Neches St. (PDF)

Agency:	City of Palestine
State:	Texas
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Sep 3, 2026
Due Date:	Sep 29, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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This notice is published in the Palestine Herald Press on Wednesday, September 9, 2026, and

Wednesday, September 16, 2026.

CITY OF PALESTINE

REQUEST FOR PROPOSALS (RFP)

RFP 2026-008 – WATER LINE REPLACEMENT (LABOR ONLY) ON E. NECHES ST.

SEALED PROPOSALS DUE: TUESDAY, SEPTEMBER 29, 2026, AT 10:00 A.M.

I. PURPOSE

The City of Palestine ("City") is soliciting sealed proposals for water line replacement (labor only)

on E. Neches Street between Crockett Road and S. Dowling Street.

Sealed proposals must be received in the City Secretary's Office, City Hall, 504 North Queen

Street, Palestine, Texas 75801, no later than 10:00 a.m. on Tuesday, September 29, 2026. Sealed

proposals will be opened on Tuesday, September 29, 2026, at 10:30 a.m. in the City Hall

Conference Room.

To be considered, each proposal must address the requirements set forth in this Request for

Proposals.

II. SERVICES REQUIRED

The City is requesting proposals for labor associated with the replacement of the water line on E.

Neches Street between Crockett Road and S. Dowling Street.

The work shall be performed in accordance with the specifications and requirements contained in

Attachment A – Scope of Work and the project area identified in Attachment B – Project

Location Map, both of which are incorporated into this Request for Proposals.

The successful proposer shall provide all labor, equipment, testing, and incidental materials

specifically identified as the contractor’s responsibility in Attachment A.

Site Visit: Contractors submitting a proposal must visit the project site with City staff prior to

submitting a proposal.

Notifications: The successful proposer shall be responsible for notifying affected residents and

businesses of work to be performed, including anticipated service interruptions and construction-

related disruptions, and shall coordinate construction activities with City staff.

City of Palestine

RFP 2026-008 Water Line Replacement (Labor Only) E. Neches St.

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III. MARKET CONDITIONS

The proposer shall submit pricing based on current market conditions at the time the proposal is

submitted. The proposed price shall include all labor, equipment, testing, and incidental materials

identified as the proposer’s responsibility in the Scope of Work.

The proposer shall identify any pricing assumptions, exclusions, or conditions in its proposal.

Pricing submitted in response to this RFP shall remain firm unless otherwise provided under the

Market Conditions and Award and Pricing provisions contained in this Request for Proposals. Any

price adjustment must be supported by appropriate documentation and approved in writing by the

City.

IV. GENERAL INFORMATION

The City of Palestine is a home rule municipality located in Anderson County, Texas, with a

population of approximately 18,544, according to the 2020 U.S. Census.

The City operates under a Council-Manager form of government consisting of a Mayor, six (6)

City Council Members, and a City Manager. The Council Members are elected from single-

member districts, and the Mayor is elected at-large.

The City Manager is the chief executive officer of the City and is responsible for implementing

the policies established by the City Council.

V. SUBMISSION OF RESPONSE

Proposals must be sealed and may be mailed or hand-delivered.

Sealed proposals for "RFP 2026-008 – Water Line Replacement (Labor Only) on E. Neches

St." must be received by 10:00 a.m. on Tuesday, September 29, 2026, in the City Secretary's

Office.

Proposal packets shall include three (3) copies.

The proposer shall provide a certificate of liability insurance with the proposal. Please include any

documentation necessary to demonstrate compliance with the City of Palestine's specifications and

any applicable requirements of this Request for Proposals.

Please clearly mark the sealed proposal envelope or package as follows:

“RFP 2026-008 – WATER LINE REPLACEMENT (LABOR ONLY) ON E. NECHES ST.

– TO BE OPENED: SEPTEMBER 29, 2026, AT 10:30 A.M.”

Proposals received after 10:00 a.m. on Tuesday, September 29, 2026, will be returned unopened.

The City reserves the right to reject any or all proposals, request additional information concerning

any proposal for clarification, and waive any informalities or irregularities in the submission and

evaluation process. This Request for Proposals does not obligate the City to pay any costs incurred

City of Palestine

RFP 2026-008 Water Line Replacement (Labor Only) E. Neches St.

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by proposers in the preparation or submission of proposals. Furthermore, this Request for

Proposals does not obligate the City to award a contract.

Mailing and Hand Delivery Address:

City of Palestine

Attn: April Jackson, City Secretary

504 North Queen Street

Palestine, Texas 75801

VI. SCHEDULE

Wednesday, September 23, 2026, at 3:00 p.m.

Deadline for inquiries, questions, or requests for information regarding this Request for Proposals.

All questions must be submitted in writing by email to pwadmin@palestine-tx.org.

Tuesday, September 29, 2026, at 10:00 a.m.

Sealed proposals are due in the City Secretary's Office. The date and time received shall be noted

on the envelope or package and initialed.

Proposals may not be altered or amended after the submission deadline. Any interlineations,

alterations, or erasures made prior to the proposal opening must be initialed by the signer to

guarantee authenticity.

Proposals received after the published deadline shall remain unopened and be returned to the

proposer.

Tuesday, September 29, 2026, at 10:30 a.m.

Sealed proposals will be opened in the City Hall Conference Room, 504 North Queen Street,

Palestine, Texas.

Proposals received in unmarked envelopes or packages may be opened for identification purposes

only and then resealed. The envelope or package shall be marked accordingly.

VII. COMMUNICATIONS

All communications regarding this Request for Proposals shall be submitted in writing to:

Public Works Department

1620 West Palestine Avenue

Palestine, Texas 75801

Telephone: (903) 731-8423

Email: pwadmin@palestine-tx.org

City of Palestine

RFP 2026-008 Water Line Replacement (Labor Only) E. Neches St.

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VIII. PROPOSAL INFORMATION

Each proposal shall include, at a minimum, the following information:

Qualifications and Experience

1. Provide the name and address of the company, including the location that will provide

services under this Request for Proposals.

2. Identify the primary contact person for this proposal and provide all applicable contact

information.

3. Describe the proposer's history, if any, of providing services to the City of Palestine.

4. Describe the proposer's involvement with municipalities or other governmental agencies

where the proposer has provided water line replacement services. Provide contact

information for current or former governmental references for work performed within the

past five (5) years.

IX. EVALUATION PROCESS

The City reserves the right to request additional information concerning proposals for clarification

and to waive any irregularities or informalities in the submission and evaluation process.

After proposals are opened, they will be evaluated and compared based on the proposal pricing

and the evaluation criteria established in this Request for Proposals. The City reserves the right to

award the contract to the proposer whose proposal is determined to provide the best value to the

City.

The following factors will be considered when determining best value:

• Total cost for labor associated with the water line replacement on E. Neches Street;

• The extent to which the proposed services meet the City's needs;

• The proposer's ability to complete the project in a timely manner;

• References;

• The proposer's previous relationship with the City of Palestine, if applicable; and

• The total long-term cost to the City to acquire the proposer's services.

X. AWARD AND PRICING

Proposals shall remain on file and open for public inspection for at least forty-eight (48) hours

before a contract may be awarded.

The City Council is expected to consider the award of this contract on Tuesday, October 13, 2026.

Once the contract has been awarded by the City Council, pricing shall be subject to the Market

Conditions provisions contained in this Request for Proposals.

If the awarded proposer requests a price adjustment during the performance of the contract due to

changes in market conditions, the request shall be submitted by certified mail or email to the Public

Works Department at pwadmin@palestine-tx.org. Documentation supporting the requested price

adjustment shall be included with the request.

Upon review of the requested price adjustment, the City may approve or deny the request. No price

adjustment shall become effective unless approved in writing by the City.

City of Palestine

RFP 2026-008 Water Line Replacement (Labor Only) E. Neches St.

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Payment will generally be processed within thirty (30) days following the City's acceptance of the

work performed and receipt of a properly submitted invoice.

The Public Works Department shall prepare a tabulation of all proposals received. The tabulation

shall be made available to the public upon request and forwarded to the City Council for

consideration of the award.

XI. NOTICE

Any notice required by this Request for Proposals or applicable law shall be provided by the City

of Palestine.

Any interpretations, clarifications, corrections, or changes to this Request for Proposals shall be

made only by a written addendum issued by the City of Palestine.

The City Secretary shall serve as the sole issuing authority for all addenda related to this Request

for Proposals. Addenda will be distributed to all known recipients of the RFP and shall become a

part of the solicitation documents.

Oral statements, representations, or interpretations made by any City employee, consultant, or

representative shall not be binding. Only written addenda issued by the City of Palestine may

modify the terms, conditions, requirements, or specifications of this Request for Proposals.

Failure to acknowledge receipt of any addenda may result in a proposal being deemed non-

responsive.

XII. ATTACHMENTS

The following attachments are incorporated into and made a part of this Request for Proposals:

Attachment A – Scope of Work: E. Neches Street Water Line Replacement

Attachment B – Project Location Map

City of Palestine

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFP 2026-008 - Water Line Replacement (Labor Only) on E. Neches St. (PDF)

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