RFP 010924-749 Vehicle Repairs and Maintenance for White Fleet

Agency:	Donna Independent School District
State:	Texas
Type of Government:	State & Local
NAICS Category:	811111 - General Automotive Repair
Posted Date:	Jan 17, 2024
Due Date:	Feb 5, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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DONNA INDEPENDENT SCHOOL DISTRICT

116 North 10th Street, Donna, TX 78537 ‐ Phone: 956‐464‐1600

Request for Proposals

RFP#: 010924-749

Vehicle Repairs & Maintenance Services for District Owned White Fleet Vehicles

Closing Date & Time: Monday, February 5, 2024 @ 10:00 A.M.

Donna Independent School District is accepting Proposals for Vehicle Repairs & Maintenance Services for District Owned White Fleet

Vehicles as per the attached scope of work and the terms and conditions. Proposals will be accepted by Donna Independent

School District until 10:00 A.M. central time, Monday, February 5, 2024.

No verbal responses will be provided.

QUESTIONS:

All questions regarding the scope of work must be e‐mailed simultaneously to Luis Solis, Safety Representative/Project Manager, at

lsolis2@donnaisd.net and Joe Smedley, Purchasing Director at joe.smedley@donnaisd.net.

Proposals received after the deadline will be rejected. All proposals, which are in order and properly signed shall be opened and

reviewed. No immediate decisions shall be rendered concerning the submitted proposals. Donna Independent School District reserves

the right to reject all proposals.

To be considered, the proposals shall include one (1) original and three (3) copies, which clearly identifies the RFP number/title as well as

the Respondent's name and return address.

ALL FORMS MUST BE COMPLETED AND SUBMITTED. Any deviations from those instructions will result in Proposals not

being considered.

Sealed Proposals must be MAILED or HAND DELIVERD to:

Procurement Schedule:

Joe D. Smedley Director of Purchasing

Purchasing Department

116 N. 10th Street

Donna Independent School District

Schedule of Events

RFP Release Date

Sealed Proposals Due to the District

Date

1/17/2024

2/5/2024

Donna ISD will notify the successful bidder/proposer in writing (manifested by an award letter or properly

executed purchase order) after review and acceptance.

The District cautions respondent to ensure actual delivery and receipt of mailed or hand‐delivered Propsoals to

the District, at the address above, prior to the response deadline. The District will in no way be responsible for

delays caused by any occurrence.

NOTICE TO BIDDER

RFP RESPONSE FORM

The undersigned, in submitting this RFP and endorsement of same, represents that he/she is authorized to obligate his/her

firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, national

origin, sexual orientation, or age or disability unrelated to job performance of this RFP; and that he/she has read this entire

RFP package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements in all

sections of this RFP. Must be in ink to be considered responsive.

SUBMITTED BY:

Firm:

(Official Firm Name)

By:

(Original Signature)

Name

(Typed or Printed Name)

Title:

(Type or Printed Title)

Date:

Address:

City/ST/Zip:

Phone #:

Fax #:

Email:

Taxpayer Identification #:

SECTION I

Scope of Work,

Instructions to Proposers,

General Terms & Conditions

All companies performing work are advised to conduct work with trained technicians who are certified to complete the task. All

companies bidding must be able to provide twenty‐four (24) hour return to service for routine jobs. If a vehicle cannot be repaired

and returned to service in 24 hours, the contractor must notify the maintenance director and keep him informed of status change.

 Specialty Shops: In addition to the contract/s for general maintenance DISD may award contracts to one or more of the

following specialty services if determined to be in DISD’s best interest.

 Transmission Shop: DISD may award multiple locations based on a geographic area or other factors to allow for multiple

locations to provide convenient access for DISD properties service vehicles. All transmission mechanics must be ASE

certified and trained in the repair of automatic and manual transmissions. The shop must have available the necessary

diagnostic and specialty tools required to properly repair and service all makes and models of transmissions from

approximately the 2001 model year and newer.

 Body Shop: DISD may award multiple locations based on a geographic area or other factors to allow for multiple locations

to provide convenient access for DISD properties service vehicles. All technicians must be ASE/I‐Car certified and trained

in body repair and painting. The shop must have available the necessary diagnostic and specialty tools required to

properly repair, service and paint all makes and models of vehicles from approximately the 2001 model year and newer.

 Tire Shop: DISD may award multiple locations based on a geographic area or other factors to allow for multiple locations

to provide convenient access for DISD vehicles. Tire shops must be an authorized dealer for one or more of the tire

brands on the State of Texas TXMAS 863‐05 Tire contract to be considered for an award. New tires will only be procured

through those contracts. Shops must also be capable of servicing the full range of tires from small equipment to large

trucks.

 Auto Glass Service: DISD may award one or more full service auto glass contracts. The auto glass service shall have both

shop and mobile replacement services for all types of automotive glass.

 Muffler Shop: DISD may award one or more full service Muffler shops. The muffler shop shall be capable to repair,

diagnose and perform safety inspections and emission test on vehicles of all makes and models.

 Hybrid Shop: DISD may award one or more full service Hybrid shops. The Hybrid shop shall provide a full spectrum of

services for DISD hybrid owed vehicles, the tools and expert knowledge to service and repair any component within a

range of drivetrains, high voltage systems, and its traditional systems as well.

 Auto Parts: Contractor shall indicate the discount to be applied to parts used in the repair of DISD owned vehicles. DISD

reserves the right to obtain parts through other contracts when it is determined to be in DISD’s best interest.

CONTRACT IS TO BID AS FOLLOWS

Services

A. State Inspections

B. Oil Changes

C. Chassis Lubrication

D. Vehicle Fluid Replacement (Transmission,

Coolant, etc.)

E. Tire Replacement

Are you Able to Perform Service

Please insert a Check Mark () if you are/are not able to perform

the Service

Yes No

Comments

F. Routine Maintenance to include, but not

limited to:

Front End Alignment

Brake System Repair/Replacement

Exhaust System Repair/Replacement

Steering /Suspension System Repair/Replacement

Engine Tune‐up, including Spark Plug Replacement

Electrical System Repair/Replacement, including

Light Bulb Replacement

Heating/Cooling System Repair/Replacement

Hybrid service and repair

Are you Able to Perform Service

Please insert a Check Mark () if you are/are not able to perform

the Service

Yes No

Comments

G. Non‐routine Maintenance to include, but

not limited to :

Transmission Replacement

Engine Replacement/Rebuild

Body Work from Collision or other

Body Painting

Uni‐Frame Repair/Re‐alignment

Window Glass Replacement

Towing Services

Muffler Services

Are you Able to Perform Service

Please insert a Check Mark () if you are/are not able to perform

the Service

Yes No

Comments

RFP 010924-749 Vehicle Repairs and Maintenance for White Fleet

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