RFP 2024-056 University of Maine at Presque Isle Houlton Higher Education Center Real Estate Offer

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
NAICS Category:	531390 - Other Activities Related to Real Estate 541611 - Administrative Management and General Management Consulting Services 611710 - Educational Support Services
Posted Date:	Feb 13, 2024
Due Date:	Mar 25, 2024
Solicitation No:	2024-056
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

University of Maine at Presque Isle

Houlton Higher Education Center

Real Estate Offer

RFP #2024-056

Issued Date: February 13, 2024

Initial Proposal Opening, Response Deadline Date/Time:

March 25, 2024 at 2:00 p.m. EST

*Refer to additional instructions in Section 1.9.1 regarding final submissions closure

and award notifications.

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – RC: RE Sale UMPI Houlton Education Center - RFP#2024-056

Response Contact Information:

Strategic Sourcing Manager (SSM): Robin Cyr

Email: UMSResponses@maine.edu and robin.cyr@maine.edu

Request for Proposal – UMPI Houlton Higher Ed Center RE Offer

Dated: February 13, 2024

Table of Contents

1.0 INTRODUCTION....................................................................................................................... 3

1.9 General Submission Provisions....................................................................................... 6

2.0 EVALUATION AND AWARD PROCESS .............................................................................. 8

2.1 Evaluation Criteria............................................................................................................... 8

2.2 Award................................................................................................................................... 11

2.3 Tie Bids ............................................................................................................................... 12

2.4 Negotiations ....................................................................................................................... 12

2.5 Award Protest .................................................................................................................... 12

3.0 RESPONSE FORMAT REQUIREMENTS............................................................................ 12

3.1 General Format Instructions ........................................................................................... 12

3.2 Response Format Instructions ....................................................................................... 13

University of Maine System RFP

Rev. 08/16/2023

Page 2 of 13

Request for Proposal – UMPI Houlton Higher Ed Center RE Offer

Dated: February 13, 2024

1.0

INTRODUCTION

This Request for Proposal (RFP) is issued by the University of Maine System acting on behalf of

University of Maine at Presque Isle (“University”).

Specifically, the purpose of this RFP is to solicit interest in the University of Maine at Presque Isle

Houlton Higher Education Center property located at 18 Military Street, Houlton, ME 04730. The

University recently obtained an appraisal on the property with an appraisal value of $960.000. The

University will in good faith consider purchase, lease, or alternative creative real property offers.

The University of Maine System requires a 'carve out" of at least 3,500 sq ft which will include the

IT room where the 3-ring binder is located. This distribution hub provides connectivity to North

Eastern and Northern Maine and is sponsored by the State of Maine and the University of Maine

IT Department.

Included in this RFP is an External Information Packet on the property which provides details on

blueprints, floor plan, title documents. The Sale of Real Property is subject to Board of Trustee

(BOT) approval, as outlined in BOT Policy Section 802, detailed below.

“Real Property is defined as land and/or the buildings or other improvements located on the land.

The University of Maine System may dispose of, lease or license use of real property when it has

been determined that the action is in the best interests of the System.

The planning for Disposal of Real Property shall be administered by the University System Office

and presented to the Board for approval, accompanied by all information required to indicate the

conditions of the disposition, as well as findings as to the appropriateness of the action. Board

approval covers those actions necessary to accomplish the objectives of the project. “

In addition, the sale of real property must be approved by Vice Chancellor for Finance and

Administration, Executive Director of Strategic Procurement and Services and Chief Business

Officer.

The University reserves the right to waive minor irregularities, which may include contacting the

Respondent to resolve the irregularity. Scholarships, donations, or gifts to the University, will not

be considered in the evaluation of responses. The University reserves the right to reject any or all

responses, in whole or in part, and is not necessarily bound to accept the highest proposal response

if that response is contrary to the best interests of the University. The University may cancel this

request or reject any or all responses in whole or in part. Should the University determine in its sole

discretion that a Respondent is fully qualified, or that one Respondent is clearly more qualified than

any other under consideration, an Agreement may be awarded to that Respondent without further

action.

This document provides instructions for submitting responses, the procedure and criteria by which

the Respondent(s) will be selected, and the contractual terms which will govern the relationship

between the University and the awarded Respondent(s).

1.1 Real Property Sale Agreement and Conditions

For a real property sale offer the Respondent will need to submit as part of their offer the

following:

• Review, complete and sign the Appendix A & B.

• Review and sign the Seller’s Property Disclosure using Appendix C.

University of Maine System RFP

Rev. 08/16/2023

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Request for Proposal – UMPI Houlton Higher Ed Center RE Offer

Dated: February 13, 2024

• Fill in the specifics of the offer using the University of Maine System Purchase

and Sale Agreement, Exhibit D. Exhibit D will need to be initialed on each page

and signed by the Respondent.

1.2 Lease Offer

For a real property lease offer the Respondent will need to submit as part of their offer

the following:

• Review, complete and sign the Appendix A & B.

• Review and sign the Seller’s Property Disclosure using Appendix C.

• Fill in the specifics of the offer using the University of Maine System, Lease

Agreement, Exhibit E. Exhibit E will need to be initialed on each page and

signed by the Respondent

1.3 Alternative Creative Real Property Offer

For an alternative creative real property offer, the Respondent will need to submit as part

of their offer the following:

• Review, complete and sign the Appendix A & B.

• Review and sign the Seller’s Property Disclosure using Appendix C.

• Fill in the specifics of the offer using the University of Maine System, Alternative

Creative Real Property Offer Form, Exhibit F. Exhibit F will need to be initialed

on each page and signed by the Respondent.

1.4 Communication with the University

It is the responsibility of the Respondent to inquire about any requirement of this document

that is not understood. Responses to inquiries, if they change or clarify the document in a

substantial manner, will be forwarded by addenda to all parties that have received a copy

of the document. Addenda will also be posted on our web site,

www.maine.edu/strategic/upcoming_bids.php

It is the responsibility of all Respondents to check the web site before submitting a response

to ensure that they have all pertinent documents. The University will not be bound by oral

responses to inquiries or written responses other than addenda.

Inquiries must be made using the Response Contact Information provided on the cover

sheet of this document. Refer to table in Section 1.9.1 Timeline of Key Events for

deadline requirements.

1.5 Confidentiality

The University must adhere to the provisions of the Maine Freedom of Access Act (FOAA),

1 MRSA §401 et seq. As a condition of submitting a response under this section, a

respondent must accept that, to the extent required by the Maine FOAA, responses to this

solicitation, and any ensuing contractual documents, are considered public records and

therefore are subject to freedom of access requests.

The information contained in responses submitted for the University's consideration will be

held in confidence until all evaluations are concluded and a Respondent selected (the

University of Maine System RFP

Rev. 08/16/2023

Page 4 of 13

Request for Proposal – UMPI Houlton Higher Ed Center RE Offer

Dated: February 13, 2024

successful Respondent). At that time the University will issue award notice letters to all

participating Respondents and all Respondents’ responses may be made available to

participating Respondents upon request.  Such request must be made by submitting a

written request to the individual noted in the Response Contact Information shown on the

cover sheet of this document, with a copy of the request provided to the other Respondents.

Such requests are public records.

After the protest period has passed and the Agreement is fully executed, responses will be

available for public inspection upon request. 

Pricing and other information that is an integral part of the offer cannot be considered

confidential after an award has been made.  The University will honor requests for

confidentiality for information that meets the definition of “trade secret” under Maine law. 

Clearly mark any portion of your submitted materials which are entitled to “trade secret”

exemption from disclosure under Maine's Freedom of Access Act. Failure to so identify as

trade secret will authorize the University to conclude that no portions are so exempt; and

that your entity will defend, indemnify and hold harmless the University in any and all legal

actions that seek to compel the University to disclose under Maine's Freedom of Access

Act some or all of your submitted materials and/or contract, if any, executed between the

University and your entity.

1.6 Costs of Preparation

Respondent assumes all costs of preparation of the response and any presentations

necessary to the response process.

1.7 Authorization

The Sale of Real Property is subject to Board of Trustee (BOT) approval, as outlined in

BOT Policy Section 802, detailed below.

“Real Property is defined as land and/or the buildings or other improvements located on

the land. The University of Maine System may dispose of, lease or license use of real

property when it has been determined that the action is in the best interests of the

System.

The planning for Disposal of Real Property shall be administered by the University

System Office and presented to the Board for approval, accompanied by all information

required to indicate the conditions of the disposition, as well as findings as to the

appropriateness of the action. Board approval covers those actions necessary to

accomplish the objectives of the project. “

In addition, the sale of real property must be approved by Vice Chancellor for Finance and

Administration, Executive Director of Strategic Procurement and Services and Chief

Business Officer.

1.8 Specification Protest Process and Remedies:

If a Respondent feels that the specifications are written in a way that limits competition, a

specification protest may be sent to the Office of Strategic Procurement to the email

address provided on the cover page of this document. Specification Protests will be

responded to within five (5) business days of receipt. Determination of protest validity is at

the sole discretion of the University. The due date of the proposal may be changed if

University of Maine System RFP

Rev. 08/16/2023

Page 5 of 13

bid #	due date	due time	commodity	attachments	addenda
2024-056	25-Mar-2024	02:00 pm	RFP 2024-056 University of Maine at Presque Isle Houlton Higher Education Center Real Estate Offer	RFP 2024-056 Appendix A&B RFP 2024-056 Appendix C – Seller’s Property Disclosure RFP 2024-056 Appendix C-1- Seller's Property Disclosure- Exhibit A: Photos RFP 2024-056 Appendix D – UMS Purchase and Sale Agreement RFP 2024-056 Appendix E - UMS Lessor Lease RFP 2024-056 Appendix F – Alternative Creative Real Property Offer RFP 2024-056 Appendix G - HHE-BLUEPRINTS RFP 2024-056 Appendix H - HHEC Floor Plan RFP 2024-056 Appendix I - HHEC Title RFP 2024-056 Appendix J- HHEC Appraisal	No addenda file(s) available

RFP 2024-056 University of Maine at Presque Isle Houlton Higher Education Center Real Estate Offer

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