RFP 2024-048 University of Maine, Hutchinson Center Real Estate Offer
| Agency: | University of Maine |
|---|---|
| State: | Maine |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 5, 2024 |
| Due Date: | Mar 29, 2024 |
| Solicitation No: | 2024-048 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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Administered by University of Maine System
Office of Strategic Procurement
Request for Proposal (RFP)
University of Maine, Hutchinson Center
Real Estate Offer
RFP #2024-048
Issued Date: January 17, 2024
Initial Proposal Opening, Response Deadline Date/Time:
February 5, 2024 at 2:00 p.m. EST
*Refer to additional instructions in Section 1.9.1 regarding final submissions closure and award
notifications.
Response Submission Information:
Submitted electronically to UMSResponses@maine.edu
Email Subject Line – RC: RE Sale UM Hutchinson Center - RFP#2024-048
Response Contact Information:
Strategic Sourcing Manager (SSM): Robin Cyr
Email: UMSResponses@maine.edu and robin.cyr@maine.edu
Request for Proposal – UM Hutchinson Center RE Offer
Dated: January 17, 2024
Table of Contents
1.0 INTRODUCTION....................................................................................................................... 3
1.9 General Submission Provisions....................................................................................... 6
2.0 EVALUATION AND AWARD PROCESS .............................................................................. 8
2.1 Evaluation Criteria............................................................................................................... 8
2.2 Award................................................................................................................................... 11
2.3 Tie Bids ............................................................................................................................... 11
2.4 Negotiations ....................................................................................................................... 11
2.5 Award Protest .................................................................................................................... 11
3.0 RESPONSE FORMAT REQUIREMENTS............................................................................ 12
3.1 General Format Instructions ........................................................................................... 12
3.2 Response Format Instructions ....................................................................................... 12
University of Maine System RFP
Rev. 08/16/2023
Page 2 of 13
Request for Proposal – UM Hutchinson Center RE Offer
Dated: January 17, 2024
1.0
INTRODUCTION
This Request for Proposal (RFP) is issued by the University of Maine System acting on behalf of
University of Maine (“University”).
Specifically, the purpose of this RFP is to solicit interest in the University of Maine Hutchinson
Center property located at 80 Belmont Avenue, Belfast, Maine 04967. The University recently
obtained an appraisal on the property with an appraisal value of $2,520,000. The University will in
good faith consider purchase, lease, or alternative creative real property offers.
Included in this RFP is an External Information Packet on the property which provides details on
maintenance costs, floor plan with capacities and conference services revenue and sector
utilization information. The Sale of Real Property is subject to Board of Trustee (BOT) approval,
as outlined in BOT Policy Section 802, detailed below.
“Real Property is defined as land and/or the buildings or other improvements located on the land.
The University of Maine System may dispose of, lease or license use of real property when it has
been determined that the action is in the best interests of the System.
The planning for Disposal of Real Property shall be administered by the University System Office
and presented to the Board for approval, accompanied by all information required to indicate the
conditions of the disposition, as well as findings as to the appropriateness of the action. Board
approval covers those actions necessary to accomplish the objectives of the project. “
In addition, the sale of real property must be approved by Vice Chancellor for Finance and
Administration, Executive Director of Strategic Procurement and Services and Chief Business
Officer.
The University reserves the right to waive minor irregularities, which may include contacting the
Respondent to resolve the irregularity. Scholarships, donations, or gifts to the University, will not
be considered in the evaluation of responses. The University reserves the right to reject any or all
responses, in whole or in part, and is not necessarily bound to accept the highest proposal response
if that response is contrary to the best interests of the University. The University may cancel this
request or reject any or all responses in whole or in part. Should the University determine in its sole
discretion that a Respondent is fully qualified, or that one Respondent is clearly more qualified than
any other under consideration, an Agreement may be awarded to that Respondent without further
action.
This document provides instructions for submitting responses, the procedure and criteria by which
the Respondent(s) will be selected, and the contractual terms which will govern the relationship
between the University and the awarded Respondent(s).
1.1 Real Property Sale Agreement and Conditions
For a real property sale offer the Respondent will need to submit as part of their offer the
following:
• Review, complete and sign the Appendix A & B.
• Review and sign the Seller’s Property Disclosure using Appendix C.
• Fill in the specifics of the offer using the University of Maine System Purchase
and Sale Agreement, Exhibit D. Exhibit D will need to be initialed on each page
and signed by the Respondent.
University of Maine System RFP
Rev. 08/16/2023
Page 3 of 13
Request for Proposal – UM Hutchinson Center RE Offer
Dated: January 17, 2024
1.2 Lease Offer
For a real property lease offer the Respondent will need to submit as part of their offer
the following:
• Review, complete and sign the Appendix A & B.
• Review and sign the Seller’s Property Disclosure using Appendix C.
• Fill in the specifics of the offer using the University of Maine System, Lease
Agreement, Exhibit E. Exhibit E will need to be initialed on each page and
signed by the Respondent
1.3 Alternative Creative Real Property Offer
For an alternative creative real property offer, the Respondent will need to submit as part
of their offer the following:
• Review, complete and sign the Appendix A & B.
• Review and sign the Seller’s Property Disclosure using Appendix C.
• Fill in the specifics of the offer using the University of Maine System, Alternative
Creative Real Property Offer Form, Exhibit F. Exhibit F will need to be initialed
on each page and signed by the Respondent.
1.4 Communication with the University
It is the responsibility of the Respondent to inquire about any requirement of this document
that is not understood. Responses to inquiries, if they change or clarify the document in a
substantial manner, will be forwarded by addenda to all parties that have received a copy
of the document. Addenda will also be posted on our web site,
www.maine.edu/strategic/upcoming_bids.php
It is the responsibility of all Respondents to check the web site before submitting a response
to ensure that they have all pertinent documents. The University will not be bound by oral
responses to inquiries or written responses other than addenda.
Inquiries must be made using the Response Contact Information provided on the cover
sheet of this document. Refer to table in Section 1.9.1 Timeline of Key Events for
deadline requirements.
1.5 Confidentiality
The University must adhere to the provisions of the Maine Freedom of Access Act (FOAA),
1 MRSA §401 et seq. As a condition of submitting a response under this section, a
respondent must accept that, to the extent required by the Maine FOAA, responses to this
solicitation, and any ensuing contractual documents, are considered public records and
therefore are subject to freedom of access requests.
The information contained in responses submitted for the University's consideration will be
held in confidence until all evaluations are concluded and a Respondent selected (the
successful Respondent). At that time the University will issue award notice letters to all
participating Respondents and all Respondents’ responses may be made available to
participating Respondents upon request. Such request must be made by submitting a
written request to the individual noted in the Response Contact Information shown on the
cover sheet of this document, with a copy of the request provided to the other Respondents.
Such requests are public records.
University of Maine System RFP
Rev. 08/16/2023
Page 4 of 13
Request for Proposal – UM Hutchinson Center RE Offer
Dated: January 17, 2024
After the protest period has passed and the Agreement is fully executed, responses will be
available for public inspection upon request.
Pricing and other information that is an integral part of the offer cannot be considered
confidential after an award has been made. The University will honor requests for
confidentiality for information that meets the definition of “trade secret” under Maine law.
Clearly mark any portion of your submitted materials which are entitled to “trade secret”
exemption from disclosure under Maine's Freedom of Access Act. Failure to so identify as
trade secret will authorize the University to conclude that no portions are so exempt; and
that your entity will defend, indemnify and hold harmless the University in any and all legal
actions that seek to compel the University to disclose under Maine's Freedom of Access
Act some or all of your submitted materials and/or contract, if any, executed between the
University and your entity.
1.6 Costs of Preparation
Respondent assumes all costs of preparation of the response and any presentations
necessary to the response process.
1.7 Authorization
The Sale of Real Property is subject to Board of Trustee (BOT) approval, as outlined in
BOT Policy Section 802, detailed below.
“Real Property is defined as land and/or the buildings or other improvements located on
the land. The University of Maine System may dispose of, lease or license use of real
property when it has been determined that the action is in the best interests of the
System.
The planning for Disposal of Real Property shall be administered by the University
System Office and presented to the Board for approval, accompanied by all information
required to indicate the conditions of the disposition, as well as findings as to the
appropriateness of the action. Board approval covers those actions necessary to
accomplish the objectives of the project. “
In addition, the sale of real property must be approved by Vice Chancellor for Finance and
Administration, Executive Director of Strategic Procurement and Services and Chief
Business Officer.
1.8 Specification Protest Process and Remedies:
If a Respondent feels that the specifications are written in a way that limits competition, a
specification protest may be sent to the Office of Strategic Procurement to the email
address provided on the cover page of this document. Specification Protests will be
responded to within five (5) business days of receipt. Determination of protest validity is at
the sole discretion of the University. The due date of the proposal may be changed if
necessary to allow consideration of the protest and issuance of any necessary
addenda. Specification protests shall be presented to the University in writing as soon as
identified, but no less than five (5) business days prior to the Deadline for Proposal
Submission noted in Section 1.7.1. No protest against the award due to the specifications
shall be considered after this deadline. Protests shall include the reason for the protest
and any proposed changes to the specifications.
University of Maine System RFP
Rev. 08/16/2023
Page 5 of 13
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See Also
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