RFP 2024-061 University of Maine at Presque Isle Used Bus Sale and Athletic Transportation Services

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
NAICS Category:	485410 - School and Employee Bus Transportation 485510 - Charter Bus Industry 485999 - All Other Transit and Ground Passenger Transportation
Posted Date:	Feb 26, 2024
Due Date:	Mar 8, 2024
Solicitation No:	2024-061
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

University of Maine at Presque Isle

Used Bus Sale and Athletic Transportation

Services

RFP #2024-061

Issued Date: February 26, 2024

Response Deadline Date/Time: March 8, 2024, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: UMPI Buses - RFP#2024-061

Response Contact Information:

Strategic Sourcing Manager (SSM): Derek Houtman

Email: UMSResponses@maine.edu

Request for Proposal – UMPI Bus Sale and Athletic Transportation

Dated: February 26, 2024

Contents

1.0 INTRODUCTION ............................................................................................................................ 3

1.1 Definitions, Background, Purpose and Specifications .................................................. 3

1.2 General Information................................................................................................................. 4

1.3 General Submission Provisions .......................................................................................... 8

2.0 EVALUATION AND AWARD PROCESS................................................................................ 10

2.1 Evaluation Criteria ................................................................................................................. 10

2.2 Award ........................................................................................................................................ 11

2.3 Tie Bids ..................................................................................................................................... 11

2.4 Negotiations ............................................................................................................................ 11

2.5 Award Protest ......................................................................................................................... 12

3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 12

3.1 General Format Instructions ............................................................................................... 12

3.2 Response Format Instructions ........................................................................................... 12

Appendix A – University of Maine System Response Cover Page................................... 14

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 15

Appendix C – Used Bus Bids...................................................................................................... 16

Appendix D – Athletic Team Transportation Services ......................................................... 19

Appendix E – Master Agreement ............................................................................................... 20

Appendix E1 – Evaluation Question(s) – Master Agreement ............................................. 34

University of Maine System RFP

Rev. 08/16/2023

Page 2 of 37

Request for Proposal – UMPI Bus Sale and Athletic Transportation

Dated: February 26, 2024

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Maine at Presque Isle

For more than a century, the University of Maine at Presque Isle has been helping

students find their path to great professional careers, providing its 1,100 traditional

and non-traditional students from all areas of the state, country, and world with life-

changing opportunities in a caring, small-university environment. UMPI combines

liberal arts and selected professional programs and serves as a cultural and

educational resource for the entire region. The campus sits on 150 acres

surrounded by the rolling hills and potato fields of northern Maine and strives to be

the region’s premier learning institution while helping to stimulate cultural and

economic development in Aroostook County and the State of Maine. The

University serves as an educational and cultural center for the area and its facilities

are utilized for lectures, programs, concerts, dance performances, exhibits, and

plays that benefit the entire region.

University of Maine System RFP

Rev. 08/16/2023

Page 3 of 37

Request for Proposal – UMPI Bus Sale and Athletic Transportation

Dated: February 26, 2024

1.1.3

Purpose

The University of Maine at Presque Isle is selling two (2) used buses and is

seeking bids to purchase those buses. Additionally, the University is

seeking to contract with a vendor to provide transportation services for their

athletic teams. It is a requirement that respondents to this RFP are able to

both purchase the buses and provide transportation services for UMPI

Athletics. This document provides instructions for submitting responses, the

procedure and criteria by which the Respondent(s) will be selected, and the

contractual terms which will govern the relationship between the University and the

awarded Respondent(s).

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

1.1.4

Specifications / Scope of Work

The University of Maine at Presque Isle is seeking to sell the two buses with details

listed in Appendix C. Additionally UMPI athletics are seeking transportation

services from August 2024 through May 2025. Transportation Services may be

required from time to time for other groups at the University.

1.2 General Information

1.2.1 Contract Administration and Conditions

1.2.1.1 The winning Respondent will be required to execute a contract in the

form of a University of Maine System Master Agreement, which is

attached to this response as Appendix D. The Master Agreement

initial term and renewal periods are reflected in Section 2 of Appendix

D, Master Agreement, and are subject to continued availability of

funding and satisfactory performance.

The Master Agreement entered into by the parties shall consist of the

University of Maine System Master Agreement (attached to this

document), the RFP, the selected Respondent’s submission, including

all appendices or attachments and clarifications, the specifications

including all modifications thereof, and a Purchase Order or Letter of

Agreement requiring signatures of the University and the Contractor,

all of which shall be referred to collectively as the Agreement

Documents.

In the event of a conflict of terms the following precedence will apply:

1. University of Maine System Master Agreement

2. Agreement Riders as required

University of Maine System RFP

Rev. 08/16/2023

Page 4 of 37

Request for Proposal – UMPI Bus Sale and Athletic Transportation

Dated: February 26, 2024

1.2.1.2

1.2.1.3

3. Contract Amendments (as required)

4. The University’s RFP

5. Respondent’s Submission

6. Purchase Order or Letter of Agreement

Modification of Agreement terms and conditions is permitted except

that the University, due to its public nature, will not:

a. Provide any defense, hold harmless or indemnity;

b. Waive any statutory or constitutional immunity;

c. Apply the law of a state other than Maine;

d. Procure types or amounts of insurance beyond those UMS

already maintains or waive any rights of subrogation.

e. Add any entity as an additional insured to UMS policies of

insurance;

f. Pay attorneys' fees, costs, expenses or liquidated damages;

g. Promise confidentiality in a manner contrary to Maine's

Freedom of Access Act;

h. Permit an entity to change unilaterally any term or condition

once the contract is signed;

i. Accept any references to terms and conditions, privacy

policies or any other websites, documents or conditions

referenced outside of the contract; or

j. Agree to automatic renewals for term(s) greater than month-

to-month.

By submitting a response to a Request for Proposal, bid or other offer

to do business with the University your entity understands and agrees

that:

a. The above Agreement provisions (Section 1.2.1.2) will not be

modified and are thereby incorporated into any agreement

entered into between University and your entity; that such

terms and condition shall control in the event of any conflict

with such agreement; and that your entity will not propose or

demand any contrary terms;

b. The above Agreement provisions (Section 1.2.1.2) will

govern the interpretation of such agreement notwithstanding

the expression of any other term and/or condition to the

contrary;

c. Your entity agrees that the resulting Agreement will be the

entire agreement between the University (including

University’s employees and other End Users) and

Respondent and in the event that the Respondent requires

understanding, whether on an order form, invoice, website,

electronic, click-through, verbal or in writing, with University’s

employees or other End Users, such agreements shall be null,

void and without effect, and the terms of the Agreement shall

apply.

d. Your entity will identify at the time of submission which, if any,

portion or your submitted materials are entitled to ''trade

secret" exemption from disclosure under Maine's Freedom of

Access Act; that failure to so identify will authorize UMS to

University of Maine System RFP

Rev. 08/16/2023

Page 5 of 37

bid #	due date	due time	commodity	attachments	addenda
2024-061	08-Mar-2024	11:59 pm	RFP 2024-061 University of Maine at Presque Isle Used Bus Sale and Athletic Transportation Services	No attachments available	No addenda file(s) available

RFP 2024-061 University of Maine at Presque Isle Used Bus Sale and Athletic Transportation Services

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also