RFP 2026- 504 Under-CDL Class 6 Service Truck

County Of Taylor
Purchasing Agent
Scott Henderson
600 Pecan Street
Abilene, Texas 79602
Phone - 325-738-8602
FAX - 325-674-1375
E-Mail - Scott.henderson@taylorcounty.texas.gov
REQUEST FOR PROPOSAL
TITLE: Under-CDL Class 6 Service Truck
BID NUMBER: RFP 2026- 504
OPENING DATE: MAY 21, 2026
OPENING TIME: 2:00 P.M.
CONTACT PERSON: SCOTT HENDERSON

The Taylor County Commissioners' Court is soliciting bids for furnishing the merchandise,
supplies, services, and/or equipment set forth in this Invitation to Bid.
All bids must be received in the Taylor County Purchasing Department, 600 Pecan Street,
Abilene, Texas, 79602, no later than 2:00 P. M. Thursday, May 21, 2026. Public Opening of
the bids will be held in the Commissioners' Courtroom, Taylor County Courthouse, at that
time. All bids which are mailed, shipped, etc. should be addressed as follows:
Taylor County Purchasing Department
600 Pecan Street
Abilene, Texas, 79602
All bids must be in sealed envelopes clearly marked with Bid Number and Bid Title.
Completed Bids must contain one (1) original and one (1) copy. Original bid must be
clearly marked "ORIGINAL" and contain all original signatures.
The Taylor County Commissioners' Court reserves the right to reject in whole or in part any
or all bids, waive minor technicalities, and award the bid which best serves the interest of
Taylor County.
Late bids will be returned to the Bidder unopened. Taylor County will not be responsible
for un-marked, or improperly marked bids or bids delivered to the wrong location.
Bids may be withdrawn at any time prior to the official opening. Alterations made before
opening time must be initialed by the Bidder to guarantee authenticity. After the official
opening, bids may not be amended, altered, or withdrawn without the recommendation of
the Purchasing Agent and the approval of the Taylor County Commissioners' Court. All bids
become the property of Taylor County and will not be returned to the Bidder.
Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be
included in this bid.
The undersigned agrees, if this bid is accepted, to furnish any and all items upon which
prices are offered, at the price(s) and upon the terms and conditions contained in the
Invitation to Bid. The period of acceptance of this bid will be thirty- (30) calendar days
minimum unless a different period is noted by the Bidder.
Bids must be submitted on the attached Bid Worksheet. By returning the signed Bid
Worksheet, bidders certify that:
1. A packing list or other suitable shipping documents shall accompany each shipment and
shall show (a) name and address of vendor, (b) name and address of the receiving
department, (c) Taylor County Purchase Order Number (if applicable), and (d) the
description of the material shipped, including item number, quantity, etc.
2

2. Delivery terms and transportation charges are to be FOB Destination Freight Prepaid.
All charges for delivery and transportation are to be included in the bid price.
3. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan
Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt of
the invoice or items, whichever is later. Invoices must be itemized and must reference
the Taylor County Purchase Order Number in order to be processed.
4. Payment shall not constitute an acceptance of the item(s) bid nor impair the County's
right to inspect or any of it's remedies.
5. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery to:
Taylor County Precinct 1
151 Arrington Rd
Abilene, Texas, 79604
ATTN: Randy Williams
6. Hours of delivery/service shall be between 8:00 a.m. and 4:30 p.m., Monday through
Thursday, unless otherwise stipulated.
7. All prices are to be firm for thirty (30) calendar days.
8. Bids should be unit prices using the Bid Worksheet form included with this bid. Purchases
will be made on a cash basis. In case the unit price of an item differs from the extended
price for the quantity bid, the unit price shall govern.
9. The price to be paid by the County shall be that contained in the Bid Worksheet. The
Bidder warrants to be no higher than Bidder's current prices on orders by others for products
of the kind and specification covered by this agreement for similar quantities under similar
or like conditions and methods of purchase.
10. A list of references of current users is to be furnished in the bid worksheet. Failure to do
so may render the bid unresponsive. Current Taylor County vendors may omit this
requirement.
11. The bidder shall attach to the Bid Worksheet, and it shall be made a part of this bid,
regularly printed literature as published by the manufacturer, which sets out and describes
the goods, equipment, or supplies to be furnished by the bidder.
12. Any bids not conforming to the specifications shall be rejected. It will be the
responsibility of the bidder to conform to the specifications unless deviations have been
specifically cited by the vendor and acceptance made on the basis of the exception.
3

13. The Commissioners' Court will award the bid, which will be followed by the issuing of a
Purchase Order or a letter noting the award. The purchase order or letter of award, together
with the signed Bid Worksheet will be construed as the contractual agreement.
14. Special Notation: A comparative performance evaluation may be required to assist in
the determination of overall efficiency of similar units. This may include, but is not limited
to, samples of supplies or field test of equipment.
15. Item(s) bid is subject to the County inspection and approval within a reasonable amount
of time. If specifications are not met, material may be returned at bidder's expense and risk
for all damages incidental to the rejection.
16. Evaluation Criteria shall include, but is not limited to the following:
A. Unit Price
B. Delivery
C. Vendors past performance record with Taylor County
D. Taylor County's evaluation of vendors ability to perform
E. Taylor County's experience with product(s) bid
F. Special needs and requirements of Taylor County
G. Results of performance evaluation (if requested or needed)
Taylor County reserves the right to select evaluation methods deemed most appropriate.
Each bid will be evaluated on a case-by-case basis, regardless of any previous evaluation
method.
17. All insurance requirements, including Workers' Compensation, as outlined in the Texas
State Statutes shall be met prior to any delivery and shall remain in effect during the life of
this contract.
18. Whenever an article or material is defined by describing a proprietary product or by using
the name of a manufacturer, the term "or equal" if not inserted shall be implied. The specific
article or material shall be understood as descriptive, not restrictive.
19. Quantities indicated on the Bid Worksheet are estimates based upon the best available
information. The County reserves the right to increase or decrease the quantities to meet
its actual need without any adjustments in the bid price.
20. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to Taylor
County until Taylor County actually receives and takes possession of the goods, supplies,
equipment, or services at the point(s) of delivery.
4

21. Continuing non-performance of the vendor in the terms of this Contract shall be a basis
for the termination of the contract by the County. Taylor County shall not pay for work,
equipment, or supplies that are unsatisfactory. Vendors will be given a reasonable
opportunity before termination to correct deficiencies. This, however, shall in no way be
construed as negating the basis for termination for non-performance.
22. Either party upon sixty- (60) days written notice prior to cancellation may terminate the
Contract.
23. The Bidder warrants that the product sold to the County shall conform to the standards
promulgated by the U. S. Department of Labor under the Occupational Safety and Health
Act of 1970.
24. The Bidder agrees that the goods, equipment, supplies, or services furnished under this
contract shall be covered by the most favorable commercial warranties offered by the
Bidder to any customer for such goods, equipment, supplies, or services.
25. Contractor shall provide the defense for and indemnify and hold harmless Taylor County
from all claims, suits, causes or action, and liability arising out of the execution of this
contract or in connection with Contractor's use of the premises thereunder.
26. The Bidder shall not limit or exclude any express, written, or implied warranties and any
attempt to do so shall render this contract voidable at the option of Taylor County.
27. Certificate of Interested Parties
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of
the Government Code and applies to all contracts entered into on or after January 1, 2016.
The law states that a governmental entity may not enter into certain contracts with a
business entity unless the business entity submits a disclosure of interested parties to the
governmental entity at the time the business entity submits the signed contract to the
governmental entity. The law applies to all contracts/purchases of a governmental entity
that require an action or vote by the governing body of the entity.
With regards to Taylor County purchases, a vendor that is awarded a contract or purchase
that requires approval from Commissioner's Court is required to electronically create a
Form 1295 through the Texas Ethics Commission website
(https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm) and submit a signed
and notarized copy of the form to the County. A contract, including County-issued purchase
order, will not be enforceable or legally binding until the County receives and acknowledges
receipt of the properly completed Form 1295 from the awarded vendor.
5

SPECIFICATIONS
RFP 2026- 504 Under-CDL Class 6 Service Truck
It is the intent of these specifications to describe a used or new Under-CDL Class 6 Service
Truck in sufficient detail to obtain competitive bids from qualified vendors for the furnishing
of said equipment that will be used by Taylor County Precinct 1.
All parts not specifically mentioned which are necessary to provide described equipment
shall be included in the bid and shall conform in strength and quality or material and
workmanship to what is usually provided to the trade in general.
The Bidder shall attach hereto and it shall be made a part of this bid, regularly printed
literature as published by the factory which sets out and describes the equipment
bidder proposes to furnish.
Equipment other than 2023 or newer year models shall not be considered as responsive
to these specifications.
These specifications are minimums:
1. Chassis Requirements
* Class/GVWR: Class 6 (Non-CDL), 25,995 lbs GVWR.
* Engine: Diesel, minimum 300 hp / 660 lb-ft torque.
* Transmission: Commercial-grade automatic (e.g., Allison 2500 RDS or equivalent).
* Axle Ratio: Optimized for service-weight performance (approx. 5.57).
* Mileage: Pre-owned units must not exceed 125,000 miles.
* In-Cab Features: Integrated LCD diagnostic display, power locks, and integrated
back-up camera system.
2. Service Body Construction
* Length/Type: 11 ft heavy-duty steel crane body.
* Cargo Area: Minimum 50-inch wide floor with integrated tie-down points.
* Compartment Protection: At least one (1) compartment must be positively
pressurized with a filtered air system to prevent dust/moisture ingress.
* Lighting: Full LED internal compartment lighting and 360-degree amber strobe kit.
6

* Protective Coating: Heavy-duty, commercial-grade spray-on liner applied to cargo
floor, compartment tops, bulkhead, tailgate, and rear bumper.
3. Crane Specifications
* Rating: Minimum 77,000 ft-lb crane rating.
* Lifting Capacity: * Minimum 12,000 lbs at 6 ft.
Minimum 2,600 lbs at 29 ft.
o
* Reach: Minimum 30 ft horizontal reach and 31 ft vertical reach.
* Rotation: Minimum 400-degree power rotation.
* Control: Proportional wireless radio remote control with handheld transmitter.
* Outriggers: Full hydraulic out/down (crane side) and hydraulic down (street side).
4. Integrated Systems (Air & Hydraulics)
* Hydraulic Air Compressor: * Minimum 40 CFM @ 100 PSI.
Equipped with a 50 ft x 1/2-inch spring-retract hose reel.
o
Must include Filter, Lubricator, and Regulator (FLR) system.
o
* Air Storage: Minimum 20-gallon underbody air tank.
* Hydraulic Reservoir: Minimum 35-gallon capacity, bulkhead or cargo-mounted.
* Power Management: Integrated electronic control system with an 8-button switch
panel located in the rear crane compartment. Must feature built-in overload
protection.
5. Hardware & Towing
* Hitch: Class V receiver hitch.
* Electrical: 7-way flat trailer plug.
* PTO: Engine-mounted PTO with heavy-duty hydraulic pump.
7

Evaluation Method: It is critical that Taylor County procures the best mechanically sound
piece of used equipment as possible. Therefore, we will inspect and evaluate the equipment
using the following information:
#1 Price
#2 Inspection period: If the vehicle is outside a 200 mile radius from Abilene Texas,
the Vendor will be required to deliver the equipment (at Vendor's expense) to a specific
location within Taylor County. The machine will be inspected for a one day trial period.
If Taylor County is not satisfied with the equipment then Vendor will pick up the
equipment at no cost to the County.
#3 Number of miles on the machine (less than 125,000 miles)
#4 Warranty
#5 Maintenance Record (if available)
Since this is a used piece of equipment, bidders must state the duration for which their bid
price and vehicle availability are guaranteed. Taylor County will prioritize bids that can
accommodate the Commissioners' Court approval timeline. Once the bids are opened and
the inspection period is over then the award will be made in Commissioners' Court. Court
approval could be as late as June 2, 2026.
8

BID WORKSHEET
RFP 2026- 504 Under-CDL Class 6 Service Truck
In accordance with the terms and conditions of Invitation to RFP 2026- 504 Under-CDL
Class 6 Service Truck, and with full knowledge of the terms and conditions, we agree to
furnish and deliver the following equipment for the price indicated below:
Price to include freight and delivery. Price per unit
New or Used Class 6 Service Truck $______________
per specifications outlined.
Make: ____________ Model: ________________ Mileage:
Make/Model of Service body: ________________ Make/Model of Crane: ________________
Warranty Yes or No (circle one) Term: ___________
References:
List two (2) references for whom bidder has supplied similar equipment and/or supplies.
Please include phone number and name of contact person. Other governmental units are
preferred.
Business Contact Person Phone Number
The undersigned affirms that they are duly authorized to execute this bid on behalf of their
company and, that this bid has not been communicated to any other vendor prior to the
official opening of this bid. The undersigned affirms that the Company they represent agrees
to the terms, conditions and specifications of this bid and if the bid is awarded the bid will
be construed as the contractual agreement.
Name and Address of Bidder All unsigned bids will be disqualified
Signature:
Name:
Title:
Phone No:
Email: _______________________________
9

House Bill 89 VERIFICATION
I, ______________________________________(Person name), the
undersigned representative of_(Company or Business
Name)______________________________________________________
____________________________________________________________
___ ______________(hereafter referred to as company) being an adult
over the age of eighteen (18) years of age, after being duly sworn by
the undersigned notary, do hereby depose and verify under oath that
the company named-above, under the provisions of Subtitle F, Title
10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract the above-named
Company, business or individual with Taylor County, Texas.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli-controlled territory, but does not include an action made
for ordinary business purposes; and
2. "Company" means a for-profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiary, majority-owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit.
____________________ __________________________________
DATE SIGNATURE OF COMPANY
REPRESENTATIVE
On this the _____ day of _________________________, 20____,
personally appeared ________________________________________,
the above-named person, who after by me being duly sworn, did swear and
confirm that the above is true and correct.
NOTARY SEAL ____________________________________
NOTARY SIGNATURE
10