RFP 010-26 Unarmed Security Guard Services

REQUEST FOR PROPOSALS
RFP 010-26
UNARMED SECURITY GUARD SERVICES
CLAYTON COUNTY PUBLIC SCHOOLS
"BUILDING A BETTER TOMORROW, TODAY"
Ramona Bivins
Dr. Douglas Hendrix Sr.
CFO/Chief Business Services
Interim Superintendent/CEO of Schools
& Strategic Improvement
_________________________________
Debra B. Brewer, Esq., CPPO
Director
Department of Purchasing
1098 Fifth Avenue, Jonesboro, Georgia, 30236
Response Submission Deadline:
June 16, 2026
3:00 p.m. Eastern Standard Time (EST)

SCHEDULE OF EVENTS
DATE OR DEADLINE
EVENT
Eastern Standard Time (EST)
RFP Release May 15 2026
Pre-Proposal Conference via Zoom
May 28, 2026 @ 10:00 a.m.
Meeting ID: 922 2537 9332
June 1, 2026 @ 3:00 p.m.
Deadline for Submission of Questions
Submit questions to: Bonfire Portal
Answers Posted to Bonfire by Addendum
June 8, 2026
at: CCPS Bonfire Bids and GPR CCPS Bids
RFP Submission Deadline June 16, 2026 @ 3:00 p.m.
Proposal Opening
June 16, 2026 @ 3:00 p.m.
Zoom ID # 959 1414 1547
Oral Presentations/Interviews or
July 7-8, 2026
Demonstrations, if necessary
Procurement Representative Krystal Ashley
RESPONSE SUBMISSION FORM
This form must be completed in its entirety and signed by the authorized
representative or official submitting the response. This form must be returned
with each response. Failure to do so will render a response non-responsive.
Company Name:
Mailing Address:
(Street, City, State, Zip Code)
Email Address:
Phone Number:
Fax Number:
Social Security or Tax ID#:
Name of Authorized Representative:
(printed or typed)
Title of Authorized Representative:
Signature of Authorized Representative:
Date of Signature:
RFP 010-26 Unarmed Security Guard Services Page 2 of 80

TABLE OF CONTENTS
DESCRIPTION BEGINNING PAGE
Information and Instructions to Proponents 4
Submission of Responses 6
General Information 9
Introduction 9
Objectives 9
Intent to Award 9
Term of Agreement 9
Scope of Services 9
Minimum Requirements 10
Evaluation Process 10
Response Preparation and Guidelines 11
Response Format 11
Contents of Technical Response 12
CCPS Standard Draft Agreement 19
Required Form Submittals 19
Appendices
A. Code of Ethics 20
B. General Terms and Conditions 22
C. Required Forms 33
D. SLBE Required Document 42
E. General School Holiday Calendar 52
F. CCPS Facility Location List 54
Attachments
A. Scope of Services and Specifications 57
B. Cost Proposal Form 62
63
C. CCPS Standard Draft Agreement
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RFP 010-26
Unarmed Security Guard Services
A. INFORMATION AND INSTRUCTIONS TO PROPONENTS
1. Services Required: This Request for Proposals ("RFP") is to solicit proposals from
qualified firms for Unarmed Security Guard Services for Clayton County Public
Schools ("CCPS"). A detailed Scope of Services ("SOS") is set forth in this RFP.
2. Solicitation Method: This solicitation is being conducted in accordance with all
applicable provisions of the CCPS Purchasing Policies and Procedures. By
submitting a proposal in reference to this solicitation, a Proponent acknowledges
familiarity with CCPS Purchasing Policy and Procedures and all laws applicable to
this solicitation, which policies, procedures and laws are incorporated into this RFP
by reference.
3. Minimum Qualifications: Each Proponent shall have the minimum qualifications
set forth in the RFP.
4. Criminal Background Check: By submitting a response in reference to this
solicitation, Proponent acknowledges that a satisfactory criminal background check
and history may be required for anyone coming into direct or indirect contact with
CCPS students at no cost to CCPS.
5. Certificate of Authority to Transact Business in Georgia: Each Proponent must
submit with its response documentation that demonstrates it is duly authorized to
conduct business in the State of Georgia. This requirement also applies to Joint
Venture (JV) Team Members, Sub-Contractors and Sub-Sub-Contractors.
6. Business License: Proponent is requested to submit a copy of its current, valid
business license with its Response. If the Proponent is a Georgia corporation,
Proponent is requested to submit a valid county or city business license. If Proponent
is a joint venture, Proponent is requested to submit valid business licenses for each
member of the joint venture. If the Proponent is not a Georgia corporation, Proponent
is requested to submit a Certificate of Authority to Transact Business in the State of
Georgia and a copy of its current, valid business license issued by its home
jurisdiction.
7. Professional License: Proponent must attach a copy of any professional license
required by this RFP with its response. All required licenses must be maintained for
the duration of any contract award period. Exemption Certificates are available upon
request.
8. Tax Exemption Status: CCPS is exempt from Federal Excise Tax and Georgia
Sales Tax with regard to goods and services purchased directly by CCPS.
Exemption certificates are available upon request.
9. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for
inspections, licenses, and costs incurred for the same shall be the sole responsibility
of the successful Proponent. All services, labor, materials and construction must
comply with all applicable rules and regulations of local, state and/or national codes,
laws and ordinances of all authorities having jurisdiction over the project, which shall
RFP 010-26 Unarmed Security Services Page 4 of 80

apply to the contract throughout and will be deemed to be included in the contract
the same as though herein written out in full.
10. No Offer by CCPS and Firm Offer by Proponent: This solicitation does not
constitute an offer by CCPS to enter into an agreement and cannot be accepted by
any Proponent to form an Agreement. This solicitation is only an invitation for offers
from interested Proponents and no offer shall bind CCPS. A Proponent's offer is a
firm offer and may not be withdrawn except as provided in this RFP, CCPS
Purchasing Policies and Procedures and other applicable law.
11. Georgia Open Records Act: Information provided to CCPS is subject to disclosure
under the Georgia Open Records Act, O.C.G.A. 50-18-70 et. seq. Pursuant to
O.C.G.A. 50-18-72(a)(34), "[a]n entity submitting records containing trade secrets
that wishes to keep such records confidential under this paragraph shall submit and
attach to the records an affidavit affirmatively declaring that specific information in
the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10
[O.C.G.A. 10-1-760 et seq.]".
12. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the
Illegal Immigration Reform and Enforcement Act of 2011 ("Act"), formerly known as
the Georgia Security and Immigration Compliance Act. Pursuant to Act, the
Contractor must provide with its Response proof of its registration with and
continuing and future participation in the E-Verify Program established by the United
States Department of Homeland Security. Completed Contractor Affidavit, Illegal
Immigration Reform and Enforcement Act Forms must be submitted with the
Response at the time of submission. Under State Law, the CCPS cannot consider
any Response which does not include the completed forms. Where the business
structure of a Contractor is such that Contractor is required to obtain an Employer
Identification Number (EIN) from the Internal Revenue Service, Contractor must
complete the Contractor Affidavit on behalf of, and provide a Federal Work
Authorization User ID Number issued to, the Contractor itself. Where the business
structure of a Contractor does not require it to obtain an EIN, each entity comprising
Contractor must submit a separate Contractor Affidavit. It is not the intent of this
notice to provide detailed information or legal advice concerning the Act. All
Proponents intending to do business with CCPS are responsible for independently
apprising themselves of and complying with the requirements of the Act and
assessing its effect on CCPS solicitations and their participation in those
solicitations. For additional information on the E-Verify program or to enroll in the
program, go to: https://e-verify.uscis.gov/enroll.
13. Sub-Contractors and Manufacturers: Proponents are required to submit, in
writing, the addresses of any proposed Sub-contractor or equipment manufacturers
listed in the Response and may be required to submit other material information
relative to proposed Sub-contractor. County reserves the right to disapprove any
proposed Sub-contractor whose technical or financial ability, or resources, or
experience are deemed inadequate.
14. Inclusivity in Purchasing Policy: Proponents are required to comply with the
CCPS Inclusivity in Purchasing Policy (DJEAB) and Small Local Business
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Enterprise Program.
15. Minority, Female Business and Local Enterprises: It is the intent of CCPS that
Minority Business Enterprises (MBE), Woman Business Enterprises (WBE), and
Local and Small Business Enterprises (L/SBE) have an equal opportunity to
participate in CCPS procurement opportunities. Proponents are encouraged to use
said vendors whenever possible in the execution of any contract., however, CCPS
does not provide a contracting preference and it is not the intent of CCPS to violate
any local, state or federal laws.
16. Cooperative Agreement: CCPS may permit piggybacking or cooperative use of
any contract resulting from this RFP by other city, county, local authority, agency,
or board of education if the bidder/proponent will extend the same prices, terms,
and conditions. This provision shall not apply to any contract where piggybacking
or cooperative use is prohibited by law.
17. Reasonable Accommodation: CCPS will provide reasonable accommodations for
Proponents with a disability. Proponent's should request reasonable
accommodations by contacting the Purchasing Department by email with the RFP
name and number in the subject line to purchasing@clayton.k12.ga.us. If
accommodations at the preproposal conference are needed, please notify the
Purchasing Department by email not later than forty-eight (48) hours in advance.
18. Conflict of Interest: Proponents are advised to read and familiarize themselves
with the conflict-of-interest provisions of this RFP contained in Appendix B, General
Terms and Conditions, and Required Form Submittals.
18.1 All interests of CCPS employees, officers or elected officials in Contractor's
firm should be listed and disclosed with Contractor's response to this RFP.
18.2 CCPS reserves the right to issue solicitations for specific projects that are
independent of this RFP. Except as stated in this RFP, successful
Proponents under this RFP are not precluded from responding to such
solicitations.
B. SUBMISSION OF RESPONSES
1. Ownership of Responses: Each Response submitted to CCPS shall become the
property of CCPS, without compensation to a Proponent, for use by CCPS, at its
discretion. CCPS shall not be liable for any response preparation costs incurred by
Proponents, or for any subsequent work on the response or additional
documentation required by CCPS.
2. Duration: Responses submitted in to this RFP must be valid for a period of one
hundred and eighty (180) calendar days from the Response Submission Deadline
and must be marked as such.
3. Submission Deadline and Proposal Opening: Sealed Responses to this RFP will
be received by the CCPS Purchasing Department until 3:00 P.M. Eastern Standard
Time (EST) on Tuesday, June 16, 2026. The proposal opening will be held via
Zoom at: Unarmed Security Guard Services Proposal Opening at 3:00 PM EST,
Tuesday, June 16, 2026. Zoom Meeting ID: 959 1414 1547. Attendance during
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the proposal opening is voluntary for Proponents responding to this RFP; however,
Proponents are encouraged to attend.
3.1 Proponents must register in Bonfire as a vendor at: Bonfire CCPS Bids in
order to submit a proposal prior to the submission deadline.
3.2 Proposals and all required forms must be fully completed, signed in ink and
uploaded in Bonfire under the correct solicitation (RFP No. 010-26 Unarmed
Security Guard Services).
3.3 CCPS will only accept online submissions for this RFP. Oral, telephonic,
facsimile, emailed and mailed proposals will not be considered.
3.4 For any technical questions or difficulties, contact Bonfire Support at
https://support.gobonfire.com/hc/en-us.
4. Late Responses: Late Responses received will not be considered.
5. Pre-Proposal Conference: A Non-Mandatory Pre-Proposal Conference has been
scheduled for Thursday May 28, 2026 at 10:00 a.m., EST. The Pre-Proposal
Conference will be held via Zoom at Unarmed Security Guard Services Pre-
Proposal Meeting, Meeting ID: 922 2537 9332. During the Pre-Proposal
Conference, the general requirements of the project will be discussed. Any
questions raised by potential Proponents will be discussed. Verbal answers to
questions during the Pre-Proposal Conference will not be authoritative. It should be
emphasized, however, that nothing stated or discussed during the course of this
conference call shall be considered to modify, alter or change the requirement of
the solicitation documents, unless it shall be subsequently incorporated into an
addendum to the solicitation documents.
6. Solicitation Questions: Any questions regarding this RFP should be submitted
on or before Monday, June 1, 2026 at 3:00 p.m., EST. All questions must be
submitted in Bonfire for this RFP in Bonfirehub.com Portal at Vendor Discussions.
Questions received after the designated period may not be considered. Verbal
responses are not authoritative. Answers to questions will be made by addendum
posted to Bonfire CCPS Bids and GPR CCPS Bids on Monday, June 8, 2026. It is
the responsibility of each Proponent to obtain a copy of any Addendum issued for
this solicitation
7. Prohibited Contacts: All Proponents and representatives of Proponents are strictly
prohibited from contacting CCPS employees, CCPS Officials, Elected Officials or
any third-party representatives of CCPS on any matter having to do with this RFP.
All communications by any Proponent concerning this RFP must be made in writing
to the CCPS Purchasing Department at purchasing@clayton.k12.ga.us.
8. Oral Presentations/Interviews/Demonstrations: Responsive Proponents may be
required to make an oral presentation of their proposed solution to a CCPS
Evaluation Committee. Technically competent representatives from the
Proponent's team with the ability to respond to questions posed by CCPS must be
active participants in the oral presentation. If required, oral presentations,
interviews and/or demonstrations will be held Tuesday, July 7,2026 - Wednesday,
July 8, 2026. CCPS will notify responsive Proponents of the date, time and location
RFP 010-26 Unarmed Security Services Page 7 of 80

for the presentation and interview, and will supply an agenda or topics for
discussion.
9. Examination of Response Documents:
9.1 Each Proponent is responsible for examining with appropriate care the
complete RFP and all Addenda and for informing itself with respect to all
conditions.
9.2 Each Proponent shall promptly notify CCPS in writing should the Proponent
find discrepancies, errors, ambiguities or omissions in their Response
Documents, or should their intent or meaning appear unclear or ambiguous,
or should any other question arise relative to the RFP. Replies to such notices
may be made in the form of an addendum to the RFP, which will be posted to
Bonfire CCPS Bids and GPR CCPS Bids.
9.3 CCPS may in accordance with applicable law, by Addendum, modify any
provision or part of the RFP at any time prior to the Response due date and
time.
9.4 Each Proponent must confirm Addenda have been received and
acknowledge receipt by executing the Acknowledgment of Addenda form
provided with each Addendum.
9.5 CCPS may waive any technicalities and formalities. CCPS reserves the right
to cancel the RFP in its entirety.
10. Bonding and Insurance Requirements: The Bonding and Insurance
requirements for any Agreement that may be awarded pursuant to this RFP are set
forth in Appendix B, General Terms and Conditions. Contractor must provide a copy
of a current certificate of insurance evidencing any existing commercial general
liability policies issued for Contractor, if any. For purposes of this section,
"Contractor" shall mean an individual, corporation or other corporate entity
submitting a response in connection with this solicitation, including each Joint
Venture partner if Contractor is a Joint Venture.
11. Protests: Protests dealing with specifications or the solicitation shall be filed not
later than three (3) working days prior to the response due date. Other protests
shall be filed not later than three (3) working days after the response due date, or if
the protest is based on subsequent actions of CCPS, not later than three (3) working
days after the aggrieved person knows or should have knowledge, of the facts given
rise to the protest. All Protests should specify exactly what is being protested.
Protests are considered filed when received by the Director of Purchasing. Protests
which are not filed in a timely manner, as set forth above, will not be considered.
Proponent agrees to pay for CCPS reasonable attorney's fees and expenses of
litigation for any protest arising out of this solicitation in which CCPS is a prevailing
party. Only those who participated in the solicitation are eligible to protest.
--BALANCE OF PAGE INTENTIONALLY LEFT BLANK--
RFP 010-26 Unarmed Security Services Page 8 of 80

RFP 010-26
Unarmed Security Guard Services
GENERAL INFORMATION
1. INTRODUCTION
Clayton County Public Schools ("CCPS") is fully accredited through Cognia. The
district offers a focused world-class program based on a challenging curriculum
which is taught from pre-kindergarten through 12th grade. Serving over 50,000
students, CCPS is ranked among the 100 largest school districts in the U.S. Made
up of 67 schools and a variety of programs, the school system has approximately
7,500 employees.
2. OBJECTIVE
CCPS is soliciting proposals from experienced firms ("Proponents") to provide
comprehensive Unarmed Security Guard Service solution for the District. The
selected Proponent must deliver an unarmed Security Guard services that aligns
with the CCPS security standards and code of ethics.
The proposed solution must demonstrate the Proponent's extensive knowledge
and experience in providing unarmed Security Guard service and present a
creative, comprehensive, and cost-effective approach that meets or exceeds the
District's requirements.
3. INTENT TO AWARD
CCPS intends to make one (1) award; however, CCPS reserves the right to make
multiple awards or no award for RFP 010-26 Unarmed Security Guard Services.
4. TERM OF AGREEMENT
The Contract shall commence within ten (10) calendar days after receipt of written
Notice to Proceed (NTP). The initial term of the Agreement and any renewal terms
are referred to collectively as the "Term". The initial term of this Agreement shall
be for one (1) year, and may be automatically renewed for four (4) successive one
(1) year terms upon the same terms and conditions. The services to be performed
under this Agreement shall commence on the effective date of this agreement and
terminate absolutely and without further obligation on the part of CCPS on June
30th of the year in which it was executed and on June 30th of each succeeding and
renewed year, as required by O.C.G.A. 20-2- 506(b), as amended, unless
terminated earlier in accordance with the termination provisions of this agreement.
This contract shall not be deemed to create a debt of CCPS for the payment of any
sum beyond the fiscal year of execution or, in the event of a renewal, beyond the
fiscal year of such renewal.
5. SCOPE OF SERVICES
Proponents must comply with all Federal, State of Georgia and local regulations
and laws applicable to Unarmed Security Guard Services. Proponents must provide
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all services as requested in this RFP in accordance with Attachment A, Scope of
Services and Attachment B, Cost Proposal Form, attached hereto and incorporated
herein by reference.
6. MINIMUM REQUIREMENTS
Proponents must meet the following minimum qualifications to be considered
responsive. Failure to meet or adequately demonstrate compliance with these
requirements may result in disqualification.
6.1. Vendor / Firm Minimum Qualifications:
6.1.1. Corporate Experience and Background: Proponents must have a
minimum of three (3) years of experience providing unarmed Security
Guard services for an organization of similar size and complexity. The
firm shall demonstrate experience supporting public sector or similarly
complex environments.
6.1.2. Licensing and Regulatory Compliance: Proponents must possess all
required federal, state, and local licenses and certifications necessary
to operate as a Security Guard service provider. The firm must maintain
compliance with all applicable laws and regulations throughout the term
of the contract.
7. SUB CONSULTANTS AND CONTRACTORS
Proponent shall ensure the responsibility standards for each of its Sub-Consultants
and Sub-Contractors as listed below and in each and every part of this RFP.
Verification must include documentation that each Sub-Consultant or Sub-Contractor
meets the responsibility criteria required to perform the work including any
professional license, certification, insurance requirements of this RFP, any
governmental agency having jurisdiction over the matter, or any law or regulation
pertaining to the work or requirements. Proponent shall not furnish any statement,
representation, or certification in connection with Sub-Consultants or Sub-Contractors
that is materially false, deceptive, incorrect or incomplete. Failure of the Proponent to
provide information concerning the responsibility of any Sub-Consultant or Sub-
Contractor may result in a finding that the Proponent is not responsible. All proposed
Sub-Consultants and Sub-Contractors shall be listed in the Proponent's response.
Proponent shall ensure that all proposed Sub-Contractors have adequate personnel,
past experience, adequate facilities, finances and business systems to perform the
scope of services. CCPS reserves the right to approve all Sub-Contractors and Sub-
Consultants.
8. EVALUATION PROCESS
CCPS desires to select the Proponent whose proposal is determined to be the most
advantageous considering the technical evaluation criteria listed below. All
Proposals will be evaluated in accordance with CCPS Policies and Procedures, and
the criteria specified in this RFP. An Evaluation Committee will evaluate the
Proposals using the following:
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