RFP 2024-069 UMA Athletic Teams Bus Purchase

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
Posted Date:	Mar 25, 2024
Due Date:	Mar 29, 2024
Solicitation No:	2024-069
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

UMA Athletic Teams Bus Purchase

RFP #2024-069

Issued Date: March 25, 2024

Response Deadline Date/Time: March 29, 2024, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to

UMSResponses@maine.edumailto:derek.houtman@maine.edu

Email Subject Line – DH: Athletic Teams Buses - RFP#2024-069

Response Contact Information:

Strategic Sourcing Manager (SSM): Derek Houtman

Email: UMSResponses@maine.edu mailto:derek.houtman@maine.edu

Phone: (207) 581-2678

Request for Proposal – UMA Athletic Bus

Dated: March 25, 2024

Contents

1.0 INTRODUCTION ............................................................................................................................ 3

1.1 Definitions, Background, Purpose and Specifications .................................................. 3

1.2 General Information................................................................................................................. 5

1.3 General Submission Provisions ........................................................................................ 10

2.0 EVALUATION AND AWARD PROCESS................................................................................ 12

2.1 Evaluation Criteria ................................................................................................................. 12

2.2 Award ........................................................................................................................................ 12

2.3 Negotiations ............................................................................................................................ 13

2.4 Award Protest ......................................................................................................................... 13

3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 14

3.1 General Format Instructions ............................................................................................... 14

3.2 Response Format Instructions ........................................................................................... 14

Appendix A – University of Maine System Response Cover Page................................... 17

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 18

Appendix C – Required Cost Evaluation Exhibits................................................................. 19

Appendix D – Bus Information – Warranties, Specifications and Service...................... 21

University of Maine System RFP

Rev. 08/03/2022

Page 2 of 21

Request for Proposal – UMA Athletic Bus

Dated: March 25, 2024

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

1.1.3 Purpose

The University of Maine System is seeking responses to provide an Athletic

Passenger Bus for the University of Maine at Augusta as defined in this

document. This document provides instructions for submitting responses,

the procedure and criteria by which the Respondent(s) will be selected, and

the contractual terms which will govern the relationship between the University

and the awarded Respondent(s).

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

University of Maine System RFP

Rev. 08/03/2022

Page 3 of 21

Request for Proposal – UMA Athletic Bus

Dated: March 25, 2024

1.1.4 Specifications / Scope of Work

The University of Maine at Augusta (UMA) is seeking to purchase a new 32

Passenger Bus to transport its Athletic Teams to events throughout the country.

The bus must be comfortable for multi day travel over a significant distance. It

must have space for luggage, WIFI capabilities, USB charging capabilities,

reclining seats, temperature control and all modern amenities expected for long

distance coach travel. Unit is to be delivered on or about July 1, 2024.

University of Maine System RFP

Rev. 08/03/2022

Page 4 of 21

Request for Proposal – UMA Athletic Bus

Dated: March 25, 2024

1.2 General Information

1.2.1 Contract Administration and Conditions

1.2.1.1 The winning Respondent will be required to execute a contract in the

form of a University of Maine System Master Agreement, which is

attached to this response as Appendix D. The Master Agreement

initial term and renewal periods are reflected in Section 2 of Appendix

D, Master Agreement, and are subject to continued availability of

funding and satisfactory performance.

The Master Agreement entered into by the parties shall consist of the

University of Maine System Master Agreement (attached to this

document), the RFP, the selected Respondent’s submission, including

all appendices or attachments and clarifications, the specifications

including all modifications thereof, and a Purchase Order or Letter of

Agreement requiring signatures of the University and the Contractor,

all of which shall be referred to collectively as the Agreement

Documents.

In the event of a conflict of terms the following precedence will apply:

1. University of Maine System Master Agreement

2. Agreement Riders as required

3. Contract Amendments (as required)

4. The University’s RFP

5. Respondent’s Submission

6. Purchase Order or Letter of Agreement

1.2.1.2

Modification of Agreement terms and conditions is permitted except

that the University, due to its public nature, will not :

a. Provide any defense, hold harmless or indemnity;

b. Waive any statutory or constitutional immunity;

c. Apply the law of a state other than Maine;

d. Procure types or amounts of insurance beyond those UMS

already maintains or waive any rights of subrogation.

e. Add any entity as an additional insured to UMS policies of

insurance;

f. Pay attorneys' fees, costs, expenses or liquidated damages;

g. Promise confidentiality in a manner contrary to Maine's

Freedom of Access Act;

h. Permit an entity to change unilaterally any term or condition

once the contract is signed;

i. Accept any references to terms and conditions, privacy

policies or any other websites, documents or conditions

referenced outside of the contract; or

j. Agree to automatic renewals for term(s) greater than month-

to-month.

1.2.1.3

By submitting a response to a Request for Proposal, bid or other offer

to do business with the University your entity understands and agrees

that:

University of Maine System RFP

Rev. 08/03/2022

Page 5 of 21

bid #	due date	due time	commodity	attachments	addenda
2024-069	29-Mar-2024	11:59 pm	RFP 2024-069 UMA Athletic Teams Bus Purchase	No attachments available	No addenda file(s) available

RFP 2024-069 UMA Athletic Teams Bus Purchase

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