RFP Trash Can Sensor Monitoring System

ANNOUNCEMENT
CITY & COUNTY OF SAN FRANCISCO
SAN FRANCISCO PUBLIC WORKS
Sourcing Event ID 10146
Request for Proposals
Trash Can Sensor Monitoring System
Advertisement Date: March 09, 2026
This Solicitation can be viewed on the SF City Partner Website at:
https://sfcitypartner.sfgov.org/pages/index.aspx
San Francisco Public Works (Public Works), a department of the City and County of San Francisco
(City), announces a Request for Proposals (RFP), seeking qualified suppliers ("Proposers") to provide
a trash can sensor monitoring system for City-owned public trash cans. The selected Proposer will
supply sensor hardware, provide a Data Management and Monitoring System, and perform related
services necessary to deploy, activate, and maintain the system.
The contract resulting from this RFP will have an initial term of 3 years. The City intends to award
one (1) contract with an estimated contract amount of $1,000,000 for the initial term. This amount
represents the City's estimated contract capacity based on the anticipated deployment of sensors,
associated software hosting, installation, maintenance, and related services described in this
Solicitation. Public Works reserves the right to increase or reduce the contract amount to be
awarded, consistent with City requirements and available funding.
The Local Business Enterprise (LBE) subcontracting requirement has been waived by the Contract
Monitoring Division (CMD). Additional information regarding CMD requirements is provided in the
RFP.
Pre-Proposal Conference Information:
A. A virtual Pre-Proposal Conference will be held on Wednesday, March 18, 2026, at 11:00
AM, Pacific Time via Microsoft Teams. Physical presence is not required.
To join the conference, use the Microsoft Teams link provided below or call +1 415-906-4659.
Join: https://teams.microsoft.com/meet/28154217109304?p=zcseBJOkYgx67363Zk
Meeting ID: 281 542 171 093 04
Phone Conference ID: 923 177 73#
Sourcing Event 10146 March 09, 2026

B. Interested Proposers must register in advance of the Pre-Proposal Conference using the
following registration link: https://forms.office.com/g/0EHDYE2UZA. After registering,
participants will receive the Microsoft Teams meeting invitation.
C. Any questions regarding the RFP must be submitted by 5:00 PM, Pacific Time on March 20,
2026. Questions may be submitted through the Pre-Proposal Conference registration form
or via email to the Contract Administrator at ContractAdmin.Staff@Sfdpw.org.
Proposal Submittal: Proposers must upload their complete Proposals into the City's Supplier Portal:
https://sfcitypartner.sfgov.org/pages/index.aspx no later than 2:00 PM Pacific Time on April 02, 2026,
as specified in the RFP. Late submittals will not be considered.
Limitations on Communications During Solicitation: From the date this Solicitation is issued until
the date the competitive process of this Solicitation is completed (either by cancellation or final
Award), Proposers and their subcontractors, vendors, representatives and/or other parties under
Proposer's control, shall communicate solely with the Contract Administrator whose name appears
in this Solicitation. Any attempt to communicate with any party other than the Contract
Administrator whose name appears in this Solicitation - including any City official, representative
or employee - is strictly prohibited. Failure to comply with this communications protocol may, at
the sole discretion of City, result in the disqualification of the Proposer or potential Proposer from
the competitive process. This protocol does not apply to communications with the City regarding
business not related to this Solicitation.
Document Access: Digital files of the RFP, Addenda and other supporting documents can be
downloaded at no cost at SF City Partner Website: https://sfcitypartner.sfgov.org/. Notices
regarding Addenda and other RFP updates will also be posted on the SF City Partner website.
Please note that all dates and details mentioned in this announcement are subject to change.
Proposers are responsible for regularly checking the SF City Partner website for updates and
addenda throughout the RFP process.
Sourcing Event 10146 March 09, 2026