2026-009 RFP Transportation of Beneficial Use Class-B Biosolids

Agency:	Kitsap County
State:	Washington
Type of Government:	State & Local
NAICS Category:	541690 - Other Scientific and Technical Consulting Services
Posted Date:	Feb 24, 2026
Due Date:	Mar 19, 2026
Solicitation No:	2026-009
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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2026-009

REQUEST FOR PROPOSALS

INSTRUCTIONS

PURCHASING DEPARTMENT

619 DIVISION ST. MS-7

PORT ORCHARD, WA 98366

PHONE: (360) 337-4788

Materials and/or Service Requested: Transportation and Beneficial Use of Class-B Biosolids

Kitsap County Public Works Sewer Utility Division (the County) is seeking proposals from a qualified contractor for

services to transport and beneficial use Class-B biosolids in accordance with all Federal, State and Local requirements.

Schedule of Events: The following is County’s best estimate of the schedule of events. The schedule is subject to change

as deemed necessary by the County.

ITEM

Issuance of Request for Proposal

Written Questions Due

Addendum Issued

Proposal Due Date

DUE DATE, TIME, AND LOCATION

Tuesday February 24, 2026

Tuesday March. 3, 2026 @ 2:00 PM

Tuesday March 10, 2026

Thursday March 19, 2026 @ 2:00 PM

COUNTY POINT OF CONTACT. Questions and correspondence regarding the Solicitation shall be directed to the

Purchasing Supervisor.

Mailing Address for USPS delivery:

Glen McNeil, Purchasing Supervisor

Kitsap County Purchasing Office

614 Division Street, MS-7

Port Orchard, WA 98366

Phone: (360) 337-4789

Email: Purchasing@kitsap.gov

www.kitsapgov.com/das/pages/online-bids.aspx

Physical Address for courier or hand delivery:

Glen McNeil, Purchasing Supervisor

Kitsap County Administration Building

Purchasing Office – Fourth Floor

619 Division Street

Port Orchard, WA 98366

BIDDERS ARE REQUIRED TO READ AND UNDERSTAND ALL INFORMATION CONTAINED IN THE ENTIRE

SOLICITATION PACKAGE. BY SUBMITTING A PROPOSAL IN RESPONSIVE TO THIS SOLICITATION,

BIDDER AGREES THAT HE/SHE HAS READ, UNDERSTANDS, AND AGREES TO COMPLY WITH ALL

REQUIREMENTS AND DOCUMENTS IN THE SOLICITATION. NEGLIGENCE IN PREPARING A PROPOSAL

CONFERS NO RIGHT OF WITHDRAWAL AFTER THE PROPOSAL DUE DATE AND TIME.

TABLE OF CONTENTS

1. Definitions -------------------------------------------------------------------------------------------

2. Pre-Proposal Conference, ADA Accommodations ---------------------------------------------

3. Questions, Communications -----------------------------------------------------------------------

4. Proposal Due Date, Time --------------------------------------------------------------------------

5. Format, Submission, Copies, Signature -----------------------------------------------------------

6. Acceptance of Terms and Conditions -------------------------------------------------------------

7. Addenda -----------------------------------------------------------------------------------------------

8. Conflict with Addenda ------------------------------------------------------------------------------

9. Exceptions, Assumptions ---------------------------------------------------------------------------

10. Costs, Taxes ------------------------------------------------------------------------------------------

11. Rejection, Waiver ------------------------------------------------------------------------------------

12. Non-Responsive Proposals --------------------------------------------------------------------------

13. Preparation Costs -------------------------------------------------------------------------------------

14. Acceptance Period ------------------------------------------------------------------------------------

15. Acceptance Does Not Bind County ----------------------------------------------------------------

16. County Right to Withdraw or Amend -------------------------------------------------------------

17. Bidder’s Withdrawal or Modification--------------------------------------------------------------

18. Bidder’s Responsibilities ----------------------------------------------------------------------------

19. Serial Numbers----------------------------------------------------------------------------------------

20. Brand Names, Equivalents--------------------------------------------------------------------------

21. Silence or Omission ---------------------------------------------------------------------------------

22. Descriptive Literature --------------------------------------------------------------------------------

23. Test Models, Samples -------------------------------------------------------------------------------

24. Non-Exclusive Contract -----------------------------------------------------------------------------

25. Firm Pricing -------------------------------------------------------------------------------------------

26. Applicable Law ---------------------------------------------------------------------------------------

27. Compliance with Laws -------------------------------------------------------------------------------

28. Interlocal Purchasing Agreement ------------------------------------------------------------------

29. Discussions -------------------------------------------------------------------------------------------

30. Applicable Laws -------------------------------------------------------------------------------------

31. Interviews, Demonstrations -------------------------------------------------------------------------

32. Contract Terms ---------------------------------------------------------------------------------------

33. Negotiation, Award ----------------------------------------------------------------------------------

34. Licenses, Certifications, Business Standing ------------------------------------------------------

35. Background, Security Investigations --------------------------------------------------------------

36. Conflict of Interest -----------------------------------------------------------------------------------

37. Debarment ---------------------------------------------------------------------------------------------

38. Gratuities, Kickbacks --------------------------------------------------------------------------------

39. Public Records, Confidential Information --------------------------------------------------------

40. Compliance with Funding Requirements ----------------------------------------------------------

41. Subcontractors ----------------------------------------------------------------------------------------

42. Reference Checks -------------------------------------------------------------------------------------

43. Protests -------------------------------------------------------------------------------------------------

44. Proposal Contents -------------------------------------------------------------------------------------

Exhibit A

Exhibit B

Exhibit C

Exhibit D

EXHIBITS

SCOPE OF WORK

PRICING FORM

PROPOSAL CERTIFICATION

EXCEPTIONS AND ASSUMPTIONS

Exhibit E

Exhibit F

Exhibit G

Exhibit H

SAMPLE CONTRACT

1. Definitions. The following definitions will be used in the Solicitation, associated documents, and resulting Contract,

regardless of capitalization.

A. Addenda means written instructions issued by the Purchasing Supervisor prior to the bid due date and time which

modify or interpret the Solicitation documents by additions, deletions, clarifications, or corrections.

B. Bid or Proposal means the offer submitted by a Bidder in response to this Solicitation.

C. Bidder means the person or entity submitting a proposal in response to the Solicitation.

D. Contract means the agreement to provide the goods and/or services that are the subject of this Solicitation. The

Contract will be comprised of the Solicitation documents, which include the Bid Instructions, scope of work,

specifications, all exhibits, any County clarifications and addenda, the Contractor’s proposal as accepted by

County, the agreement signed by the parties, and all appendices, amendments and exhibits referenced herein and

therein.

E. Contractor means the person or entity awarded a Contract resulting from the Solicitation.

F. Solicitation means the entire Request for Proposal packet which includes without limitation, the instructions,

scope of work, specifications, all Addenda, attachments, and exhibits.

G. Work or Services means all work to be performed, services to be provided, and equipment to be furnished as

identified in the Solicitation.

For purposes of the Solicitation the words "shall", "must", or "will" are equivalent in the Solicitation and indicate a

mandatory requirement or condition.

2. Pre-Proposal Conference, ADA Accommodations. County may hold a pre-proposal conference to answer questions

regarding the Solicitation requirements. Requests for reasonable ADA accommodations should directed to the

Purchasing Supervisor at least five (5) days prior to the pre-proposal conference date.

3. Questions, Communications. All communications concerning the Solicitation must be in writing directed to the

Purchasing Supervisor and identify the Solicitation number, page, and section number. Bidders are to obtain written

clarification from the Purchasing Supervisor regarding any inadequacy, omission, or conflict prior to submitting a

Proposal. Failure to do so will not relieve Bidder of any responsibilities under the Solicitation or subsequent Contract.

Questions will be accepted up to the due date and time identified in the Schedule of Events. Questions received after

the deadline are untimely and will not be answered. Only answers to questions communicated in an issued Addenda

will be binding on the County. Bidders that communicate with other county staff regarding the Solicitation

without prior authorization from the Purchasing Supervisor may be disqualified.

4. Proposal Due Date, Time. Proposals must be received by the Purchasing Office at the specified location by the

Proposal due date and time. Bidder is responsible for the timely delivery, regardless of the delivery method. Proposals

and requests for modifications received after the due date and time are untimely and will be rejected. The timeliness

of submissions is determined in the discretion of the County.

5. Format, Submission, Copies, Signature

A. Electronic files shall be submitted in a format acceptable to the County. Acceptable formats include DOC and

DOCX (Microsoft Word), XLS and XLSX (Microsoft Excel), PPT and PPTX (Microsoft PowerPoint), or PDF

(Adobe Acrobat). Requests to submit files in another format should be directed to the Purchasing Supervisor.

B. Proposals are to be submitted to the Purchasing Supervisor at the address identified on the Solicitation in a

sealed envelope/package provided by Bidder and shall identify Bidder’s name and address, Solicitation name

and number, and submittal date on the outside. Proposals submitted by email or fax are not considered. Flash

drives and thumb drives are acceptable. All exhibits and Addenda are signed by a person authorized to sign on

behalf of Bidder. Unsigned Proposals are rejected as incomplete.

C. Bidders shall submit: one (1) original, marked “original”, and one (1) electronic copy of their Proposal.

D. Proposals are to be signed by the person with legal authority to act on behalf of the entity.

1. Corporation. Proposal shall be executed by the president, vice-president, or other authorized corporate

officer on behalf of the corporation.

2. Partnership. Proposal shall be executed by a general partner on behalf of the partnership (whose title must

appear under the signature).

3. Limited Liability Company. Proposal shall be executed in the name of the LLC by a member and

accompanied by evidence of authority to sign.

4. Joint Venture. Proposal shall be executed by each participant in the joint venture, pursuant to a joint venture

agreement.

6. Acceptance Of Terms And Conditions. Submission of a Proposal pursuant to this Solicitation constitutes

acknowledgment and acceptance of all terms and conditions set forth in the Solicitation.

7. Addenda. Bidders are responsible for checking for Addenda, which will be posted on County website at

https://www.kitsapgov.com/das/Pages/Online-Bids.aspx. County will issue an Addenda if it modifies the Solicitation

or responds to questions. Bidders are to acknowledge receipt of all Addenda on the Proposal Certification form and

submit all signed Addenda and completed exhibits with the Proposal.

8. Addenda Conflict. If there is any conflict between the Addenda, or between the Addenda and the Solicitation

documents, the document issued last in time controls.

9. Exceptions, Assumptions. Proposals in strict compliance with the Solicitation are desired. Bidder shall provide a

complete comprehensive list of all exceptions requested and assumptions made when preparing the Proposal using

the Exceptions and Assumptions form. Any exception or assumption not specified on the Exceptions and

Assumptions form will be considered void and not part of the Proposal. The absence of an identified exception

or assumption on the form shall mean Bidder acknowledges, accepts, and agrees to comply with all terms and

conditions as identified in the Solicitation in every respect. Proposals with a material exception or deviation to any

Solicitation requirement may be rejected.

10. Costs Proposal, Taxes. Proposals shall identify the total costs, fees, and charges for the goods and/or services

requested in the Solicitation on the Cost Proposal form. The total cost shall include all freight, handling, delivery,

surcharges, and other incidental charges that may be required to provide the services or deliver the goods. All prices

shall include freight FOB destination, freight included to the designated delivery point. County is exempt from

Federal Excise Tax, including the Federal Transportation Tax. Sales tax, if any, shall be indicated as a separate line

item. Payment of all costs, fees and other charges not identified on the Cost Proposal form shall be the responsibility

of Bidder.

11. Rejection, Waiver. County in its sole discretion retains the right, without penalty, to reject some or all Proposals or

portions thereof, and/or waive or reject any defects, informalities, or irregularities.

12. Non-Responsive Proposal. County in its sole discretion retains the right, without penalty, to any Proposal, in whole

or in part, as nonresponsive if the Proposal a) is submitted late or incomplete; b) is noncompliant with any part of the

Solicitation; c) contains inaccurate, misleading, exaggerated, or false information; d) fails to respond to every

Solicitation item or to provide all information requested; e) is irregular; and/or f) takes exception or assumption.

Proposals will be considered irregular if they show alterations in form, additions not called for, conditions or

unauthorized alterations, or irregularities of any kind.

13. Preparation Costs. Bidder understands and agrees County is not responsible for any costs incurred by Bidder in the

preparation or submission of a Proposal including without limitation costs associated with demonstrating, presenting,

or negotiating in response to the Solicitation.

14. Acceptance Period. All Proposals timely submitted shall remain open and may not be withdrawn for one hundred

twenty (120) days after the submission date.

15. Acceptance Does Not Bind County. Acceptance of a Proposal does not bind County until it is approved by the

appropriate County level of authority and a Contract is executed by the parties.

16. County Right to Withdraw or Amend. County in its sole discretion retains the right, without penalty, to withdraw,

amend, cancel, or reissue all or any portion of the Solicitation at any time, for any reason or no reason, up to Contract

execution when it is in the best interests of or advantageous to County.

17. Bidder’s Withdrawal or Modification. Bidder may modify or withdraw a submitted Proposal prior to the due date

and time. A request to modify or withdraw a Proposal must be in writing, signed by Bidder’s authorized

representative and submitted to the Purchasing Supervisor. Faxed withdrawals will NOT be accepted. A withdrawn

Proposal may be re-submitted prior to the Proposal due date and time.

18. Bidder Responsibilities. Bidders shall assume that any purchase, responsibility, insurance, and any other action or

activity which is necessary for the satisfactory provision of the goods and services requested in the Solicitation, but

not specifically designated as a County responsibility, are the responsibility of Bidder and must be included in

Bidder’s response to the Solicitation.

19. Serial Numbers. Equipment included in a Proposal shall possess the original unaltered manufacturer’s serial number.

County, throughout the Contract term, reserves the right to reject any altered equipment.

20. Brand Names, Equivalents. References to manufacturers, trade names, brand names or catalog numbers (collectively

“Identifiers”) in the Solicitation are intended to indicate the level of quality, design, or performance desired.

Proposals with equivalent products of equal or greater quality, design or performance may be considered. Proposals

must clearly describe alternate Identifiers and indicate how it differs from the product specified in the Solicitation;

and include complete and sufficient descriptive literature and specifications to enable a full and fair determination

of whether the proposed alternate will be equivalent to or better than the product named in the Solicitation. County

has the sole discretion to accept or reject any like item and may require Bidder to provide additional information

and/or samples. If a Proposal does not otherwise specify, it is understood that the referenced Identifiers will be

provided under the Contract.

21. Silence or Omission. The apparent silence or omission in the Solicitation as to any detail shall mean that only the

best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used.

All interpretations of the Solicitation shall be made based of this statement.

22. Descriptive Literature. All Proposals are to include complete manufacturer’s descriptive literature regarding the

equipment, goods and services proposed. Literature shall provide sufficient detail to allow full and fair evaluation of

the Proposal submitted.

23. Test Models, Samples. County may request any or all Bidders to provide a test model or sample of the product(s)

proposed on a no-charge basis. The performance, characteristics, and components of the model and samples

submitted for inspection and testing will be considered a representative model of the products proposed and intended

for delivery. Any product tested and found not capable of meeting the requirements of the Solicitation specifications

will not be considered for a Contract award. County is not responsible for any damages that may occur to any model

or sample supplied for testing.

24. Non-Exclusive Contract. County intends to award one contract and does not anticipate multiple awards. Regardless,

County retains the discretion to make multiple or partial awards to obtain the same or similar goods and/or services

that are the subject of the Solicitation and/or to order greater or less goods and/or services based on the needs of

County. Contracts resulting from the Solicitation are not exclusive service agreements.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

2026-009 RFP Transportation of Beneficial Use Class-B Biosolids

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