RFP 025-011 Train Operations and Maintenance Services for VRE

REQUEST FOR PROPOSALS (RFP) #025-011

TRAIN OPERATIONS AND MAINTENANCE SERVICES FOR VRE

Virginia Railway Express (VRE) is soliciting Proposals to establish a Contract with a qualified and experienced Contractor to provide both train operations and maintenance services, including rolling stock and facilities, for the VRE commuter rail passenger service.

If potential Offerors are accessing a copy of the RFP via VRE’s website, be advised that it is your responsibility to monitor this site for any addenda. Failure to submit signed addenda may be grounds to declare a Proposal non-responsive. If there is a question about the closing date, the date printed on the RFP is the most current.

A non-mandatory pre-proposal meeting to discuss the requirements of this solicitation with prospective Offerors will be held on April 26, 2025 at 9:00 A.M. Eastern Time at the VRE Crossroads Maintenance and Storage Facility, located at 9400 Crossroads Parkway, Fredericksburg, VA 22408. Site visits at VRE's Crossroads and Broad Run Maintenance and Storage Facilities will be conducted following the pre-proposal meeting.

Any changes to the solicitation as a result of the pre-proposal meeting will be issued through a written addendum to the solicitation.

Proposals are due July 9, 2025 at 2:00 P.M. Eastern Time.

Inquiries regarding this Request for Proposals should be directed to:

Trinette Broussard

Contracts Administrator

Virginia Railway Express

1500 King Street, Suite 202

Alexandria, VA 22314-2730

Telephone/Fax:  (703) 838-5419

Email: tbroussard@vre.org

Kristin Nutter

Director of Purchasing and Contract Administration

Virginia Railway Express

1500 King Street, Suite 202

Alexandria, VA  22314-2730

Telephone/Fax:  (703) 838-5441

Email:  knutter@vre.org

• Posted April 4, 2025 RFP No. 025-011

• Posted April 4, 2025 Attachment A – Train Operations
• Posted April 4, 2025 Attachment B – Management
• Posted April 4, 2025 Attachment C – Maintenance of Rolling Stock and Facilities
• Posted April 4, 2025 Attachment D – Not Used
• Posted April 4, 2025 Attachment E – System Safety and Security
• Posted April 4, 2025 Attachment F – Information Systems Management
• Posted April 4, 2025 Attachment G – Environmental Services
• Posted April 4, 2025 Attachment H – Mobilization and Transition
• Posted April 4, 2025 Attachment I –  Representations and Certifications
• Posted April 4, 2025 Attachment J – Federal Transit Administration Third Party Contract Provisions
• Posted April 4, 2025 Attachment K – Disadvantaged Business Enterprise Provisions and Forms
• Posted April 4, 2025 Attachment L – Price Proposal Form

• Posted April 4, 2025 Appendix No. 1 – Current Train Schedule
• Posted April 4, 2025 Appendix No. 2 – Current List of Train Consist Sizes
• Posted April 4, 2025 Appendix No. 3 – Sample Injury / Incident Report
• Posted April 4, 2025 Appendix No. 4 – Standard Operating Procedures for Locomotive and Railcar Fleet Maintenance
• Posted April 4, 2025 Appendix No. 5 – Locomotive Maintenance Manual (Available on eVA)
• Posted April 4, 2025 Appendix No. 6 – Railcar Maintenance Manual (3 Volumes available on eVA )
• Posted April 4, 2025 Appendix No. 7 – VRE Maintenance and Storage Facility Track Diagrams
• Posted April 4, 2025 Appendix No. 8 – VRE System Safety Program Plan