RFP 253-26 Town Days Stage, Lighting and Sound

Agency:	Riverton city
State:	Utah
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Feb 19, 2026
Due Date:	Mar 3, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Purchasing Department

12830 S Redwood Rd

Riverton, UT 84065

801-208-3175

REQUEST FOR PROPOSAL #253-26

PURPOSE OF REQUEST:

The purpose of this Request for Proposal, hereinafter referred to as RFP, is to enter into a contract

with a qualified firm to furnish, setup/install, test, teardown and remove and in the case of town days

run the equipment for the Town Days Stage, Lighting and Sound Equipment. The company hereinafter

may be referred to by the following terms: Company, Firm, Consultant and/or Contractor. Riverton City

hereinafter may be referred to as the City.

RESPONSE DATE AND LOCATION:

Offers must be received by 2:00 PM on March 3, 2026.

Offers may be delivered to 12830 South 1700 West, or may submitted electronically at

ccalvert@rivertonutah.gov. The reference number for this RFP is #253-26. Any proposal that is

received after this due date and time will be returned unopened to the proposer. All proposals and

communications relative to this proposal must bear RFP 253-26. If it becomes necessary to revise the

RFP in whole or in part, an addendum will be provided to all proposers on record who received the

original RFP.

ADMINISTRATIVE GUIDANCE:

The information provided herein is intended and designed to provide those interested in responding

sufficient basic information regarding minimum requirements. It is not intended to limit a proposal's

content or exclude any relevant or essential data therefrom. Proposers are at liberty and are

encouraged to expand upon the specification to evidence service capability under any agreement.

The city will not be liable for any cost proposers may incur in the preparation or presentation of this

proposal.

Proposals of the successful firm shall be open to public inspection for a period of ninety (90) days after

the announcement of the selection of the Contractor. Proposals of those who responded but are not

awarded contracts shall not be open to public inspection.

PROPOSAL CONSIDERATION:

An evaluation team will evaluate the submitted proposals. The city reserves the right to: 1) reject

any or all proposals, or to make no award; 2) require modifications to initial proposals; 3) negotiate

or 4) make partial or multiple awards. The city further reserves the right to excuse technical defects

in a proposal when, in the sole discretion of the City, such excuse is beneficial to the city.

The city may award based on initial proposals received, without discussion of such proposals. If

required by the city, a short list of responders may be invited to make presentations/demonstrations

to the evaluation team, other city personnel, as deemed appropriate. To the extent permitted by law,

all documents submitted as part of the proposal will be deemed by the city as confidential during the

evaluation process, and until selection of finalists. There shall be no disclosure of any information to

competing companies prior to award of the contract.

TERMS OF CONTRACT:

The agreement will be in accordance with requirements set forth in the scope and terms of this RFP.

All provisions of the agreement must be in compliance with established State and Local laws and

ordinances of the State of Utah and its political subdivisions.

Any contract or contracts that may arise from this request, will include the attached terms and

conditions and the following:

- Contract may be terminated at any time by either party with advance written notification of at

least 30 calendar days, (negotiable, provide proposed termination terms with proposal

response).

The City reserves the right to renew and/or extend any of the options from this RFP, not to exceed

four (4) renewals or extensions. Upon renewal there may be an escalation of the contract approved, if

proof is provided as to why the increase is needed. The yearly cost of living increase will be tied to the

U.S. Bureau of Labor Statistic, Consumer Price Index, West Region, the link is below. The cost-of-living

increase shall not exceed 3%, regardless of what the index indicates.

https://www.bls.gov/regions/west/news-release/consumerpriceindex_west.htm

SCOPE OF SERVICES:

All equipment listed are to be furnished, setup/installed, operational tested, torn down & removed.

Rodeo:

3 Day Rental, June 25, 26, 27.

9 Each - Line array speakers

Amp system to Run Speakers

6 Channel Mixer

1/4" to 8mm iPod Cable

XLR From Amps to Mixer

NL8 cabling

Labor to set and strike

*Speakers are to sit on top of the Announcer booth, secured, and cabling ran into the announcer booth.

** Microphones provided by City.

Parade:

July 3rd

Sound system for announcing stations. There will be five (5) separate announcing stations along the parade

route. Each announcement station will require the following equipment.

2 X EV 15 Inch Powered Speakers with two input channels and Bluetooth.

1X Wireless Handheld Microphone.

2X Speaker Stands (For speakers to go up to 6 FT to the bottom of the speaker)

1X Extension Cord

1X Power Strip

2X Cords to connect two speakers together and to the Microphone (We will loop the two speakers together and

face them opposite directions)

1X 8 Ft long 1/8 inch to ¼ inch or XLR cable to connect playback device to speaker.

*The City will provide the generator for each announcement station.

Town Days:

July 3rd and 4th

Stage:

32'x24' hydraulic stage with covered roof, capable of flying 2000lbs per side

Mesh backdrop and solid walls (may use both, weather dependent)

8'x8'x14’ rolling drum riser, 2 sets of stairs, loading ramp

Lighting:

4 each - UNIVERSE 100' LIGHTING SNAKE

12 each - ADJ X19 WASH LIGHTS

12 each - MARTIN MH7 MOVING HEADS HYBRID (UPSTAGE AND MIDSTAGE)

12 each - MARTIN MH10 MOVING HEAD PROFILE FIXTURES (EFFECT FOR STAGE) UPSTAGE AND MIDSTAGE

2 each - AUDIENCE BLINDERS

1 each - MQ60 LIGHTING CONSOLE

Sound:

8 each - EV XLC127 DVX LINE ARRAY ELEMENTS

8 each - STX828S SUBWOOFERS

2 each - 1 TON CHAIN HOIST

PRO SERIES AMP RACKS FOR SOUND SYSTEM

2 each - MIXING CONSOLES, MIDAS M32 AT FOH AND MONITOR WORLD WITH A DL32 STAGE RACK AND 2-150'

CAT SNAKES

8 each - STAGE MONITORS, V EKX POWERED 12"

1 Each - 32 CHANNEL SPLITTER SNAKE

1 set - MIC PACKAGE, INCLUDES MINIMUM OF 2 SHURE DRUM KIT MIC PACKAGES, 8-JDI'S, 4-J48'S, 2-PRO D2'S,

12-SM58'S, 12-SM57'S.

1 set - STANDS PACKAGE, FULL K&M MIC STANDS PACKAGE WITH SHORT AND TALL BOOM STANDS

4 each - SHURE ULXD WIRELESS MICROPHONES WITH BOTH BODYPACKS AND HANDHELDS, PLUS 2-ANTENNA

FINSWIRELESS MICROPHONES

75'-5 CHANNEL CABLE PROTECTORS

Power:

400 AMP 3 PHASE POWER DISTRO

L2130 BREAK OUTS FOR STAGE POWER AND FRONT OF HOUSE

L2130 POWER FOR AMP RACKS

LIGHTING DISTRO

Video:

2 each - 3.9MM 16X10 LED DISPLAY TRAILER

1 each - MULTI VIEW SWITCHER

3 each - HD VIDEO CAMERA WITH STAND

1 each - MACBOOK FOR PLAYBACK CONTENT

Labor:

3 each - Camera Operators (2 days, 8am – 10pm each day)

1 each - Video Technical Director (2 days, 8am – 10pm each day)

2 each - Sound Tech (2 days, 8am – 10pm each day)

1 each - Light Tech (2 days, 8am – 10pm each day)

1 each - Stage hand (2 days, 8am – 10pm each day)

*Delivery and set up of equipment is to be done on July 2nd one day prior to Town Days. Pricing must include

overtime hours, fuel and trucking costs.

Option 1:

Option to add decks to the stage:

8 each – 4 x 8 stage deck with legs that attach to the 32 x24 hydraulic stage.

Price must include labor to deliver, setup/installed, operational tested, torn down & removed.

Option 2:

The city may choose to do a celebration for the Unted States Semiquincentennial. If this option is exercised the

celebration will be on July 1st and 2nd. The same equipment will be used on for Town Days, July 3rd and 4th.

Delivery and set up of equipment is to be done on June 30th one day prior to the event.