RFP 24-011 Temporary Staffing Services

Agency:	Metropolitan Washington Council of Governments.
State:	Federal
Type of Government:	State & Local
NAICS Category:	561320 - Temporary Help Services
Posted Date:	Apr 10, 2024
Due Date:	May 8, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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REQUEST FOR PROPOSAL (RFP) NO. 24-011

TEMPORARY STAFFING AGENCIES

Proposers shall submit an electronic copy of their proposal to

the COG LOCKBOX system, as per the submission instructions

in Section XI of this RFP.

Submission Due Date: May 8, 2024, 2:00 PM EST

CONTENTS

I. SUMMARY............................................................................................................................................................ 3

II. INTRODUCTION AND BACKGROUND.................................................................................................................. 3

III. DEFINITIONS........................................................................................................................................................ 3

IV. SCOPE OF WORK................................................................................................................................................. 4

V. SPECIFICATIONS OF STAFFING AGENCIES ........................................................................................................ 5

VI. LABOR AND WAGE REQUIREMENTS .................................................................................................................. 6

VII. SPECIFICATIONS FOR TEMPORARY WORKERS ................................................................................................. 6

VIII. JOB CATEGORIES ................................................................................................................................................ 7

IX. WORKING HOURS AND CONDITIONS................................................................................................................. 8

X. HOURLY RATE, OVERTIME, AND BONUSES ....................................................................................................... 9

XI. CONVERSION TO FULL-TIME.............................................................................................................................10

XII. PERIOD OF PERFORMANCE..............................................................................................................................10

XIII. TASK ORDER PROCESS .................................................................................................................................... 10

XIV. SPECIAL CONDITIONS ....................................................................................................................................... 11

XV. PRICES/BILLING................................................................................................................................................11

XVI. COOPERATIVE PURCHASING ............................................................................................................................12

XVII. PARTICIPATION, SALES REPORTING, AND ADMINISTRATIVE FEES ................................................................12

XVIII. DISADVANTAGED BUSINESS ENTERPRISE (DBE) ........................................................................................... 13

XIX. EVALUATION AND SCORING CRITERIA ............................................................................................................. 13

XX. PROPOSAL INSTRUCTIONS...............................................................................................................................14

XXI. PROPOSAL FORM .............................................................................................................................................. 18

ATTACHMENT A: TERMS AND CONDITIONS ............................................................................................................. 21

ATTACHMENT B: PROPOSERS EXPERIENCE/REFERENCES .................................................................................... 28

ATTACHMENT C: NON-COLLUSION AFFIDAVIT.......................................................................................................... 29

ATTACHMENT D: DBE PLAN GOALS SUBMISSION ................................................................................................... 30

ATTACHMENT E: COG COOPERATIVE RIDER CLAUSE ..............................................................................................32

RFP 24-011 TEMPORARY STAFFING AGENCIES

I. SUMMARY

Services requested

Contract type

Number of contracts

Duration of contract

Payment method

Planned duration of RFP advertisement

Start of advertisement period for RFP

Deadline for questions about RFP

Deadline for COG responses to

questions

Deadline for proposals

Temporary staffing agencies to provide

qualified personnel upon request

Firm fixed price (FFP)

Multiple

Two (2) years from date of award, with the

option to renew for up to four (4) additional

two (2) year periods

Net 30

4 weeks

April 10, 2024

April 24, 2024

April 30, 2024

May 8, 2024

II. INTRODUCTION AND BACKGROUND

A. The Metropolitan Washington Council of Governments (“COG”) is the regional

organization of 24 of the Washington metropolitan area's major local governments and

their governing officials, plus area members of the Maryland and Virginia legislatures

and the U.S. Senate and House of Representatives. COG provides a focus for action on

issues of regional concern, including coordinating public safety programs for the

region. COG is supported by financial contributions from its participating local

governments, federal and state government grants and contracts, and through

donations from foundations and the private sector. More information on COG may be

found at www.mwcog.org.

B. COG’s Office of Human Resources Management (“OHRM”) is inviting qualified

temporary staffing agencies to be a part of COG’s authorized Master Contracts of

Staffing Agencies, providing such services to both COG and its member jurisdictions.

III. DEFINITIONS

A. Throughout this Request for Proposals (“RFP”), the following definitions shall hold:

1. Contracting Officer. The Executive Director of the Metropolitan Washington

Council of Governments or their designee.

2. Contractor. An individual or organization awarded a prime contract based on this

solicitation.

3. Electronic Payment. The payment of money to a vendor by electronic means,

including by means of a purchase card (P-card) or Automated Clearing House

(ACH) funds transfer method.

4. Key Personnel. Personnel proposed by the Proposer (see below) to meet the

requirements of the RFP for acceptance by COG. Any changes to the proposed

personnel following the proposal must be approved by COG.

5. Participating Agency. An agency other than COG which is using the terms and

conditions of an awarded Contract, as described in Section VIII.

RFP 24-011 TEMPORARY STAFFING AGENCIES

6. Proposer. The party of interest submitting a proposal in response to this RFP.

7. Subcontractor. An individual or business firm contracted to perform part or all of a

Contractor’s contract.

8. Technical Selection Committee. The Committee established to review proposals

received in response to this solicitation and which recommends selection of

contractors to the COG Contracting Officer.

IV. SCOPE OF WORK

A. COG is seeking qualified Contractors to provide, on an as-needed basis, temporary

staffing personnel or outsourced services to COG and its member jurisdictions acting

as Participating Agencies.

1. Contractor(s) shall maintain trained staff to provide support services to their

temporary employees.

2. Contractor(s) shall provide acceptable qualified and skilled temporary workers

to COG.

3. Contractor(s) shall provide its replacement policy for replacing unacceptable

temporary workers with its proposal.

4. Contractor(s) shall provide replacement worker(s) candidates within two (2)

working days after notification from COG or when Contractor(s) has determined

a replacement is necessary.

5. Contractor(s) shall maintain or hire sufficient temporary workers available to

the service area and job classifications.

6. Before assigning a temporary worker to COG, Contractor(s) shall provide

testing for skills and knowledge such as typing test, computer-based skills test

and other job-related assessments, to verify that the temporary worker meets

the requirements of the position.

7. Contractor(s) shall warrant and represent that its work under this Contract and

that of its temporary workers shall be of professional quality and shall be

performed consistent with generally accepted industry standards for the

respective position.

B. Subcontracting is not permitted unless Contractor receives prior written approval from

COG or the Participating Agency.

C. Contractor will warrant that it has not employed or retained any person, partnership,

corporation, or other entity, other than a bona fide employee or agent working for

Contractor(s) to solicit or secure this Contract; and that it has not paid or agreed to pay

any person, partnership, corporation, or other entity, other than a bona fide employee

or agent, any fee or other consideration contingent on the making of this Contract. For

breach or violation of this warranty, COG may terminate this Contract without any

liability whatsoever, including for any services rendered but not yet paid for by COG or

deduct from the Contract price or consideration or otherwise recover the full amount of

such unauthorized fee, commission, percentage, brokerage fee, gift, or contingency.

Commented [SP1]: Subsections 1 and 2 are good but

they don’t seem to fit under B.

Commented [CP2R1]: Rereading it, agreed. Remade that

into a single paragraph in its own right.

RFP 24-011 TEMPORARY STAFFING AGENCIES

D. COG has the right to review the work being performed by Contractor(s). Review,

checking, approval, or other actions by the COG will not relieve Contractor(s) of the

responsibility for the quality of the services to be provided in the Contract.

E. COG reserves the right to competitively procure temporary staffing elsewhere if:

1. The job classification for temporary workers is not specified in this RFP; or

2. The OHRM determines that the temporary workers available under this Contract

may not meet a special requirement.

V. SPECIFICATIONS OF STAFFING AGENCIES

A. Proposers shall meet the requirements below in order to be considered for an award

of this Contract. Proposers shall submit this information along with their Proposal.

Failure to include the required documents or an incomplete documentation may be

cause for rejection of the Proposal.

B. Proposer(s) must have been in the business of providing temporary worker services for

a period of five (5) years or more to be considered. Proof may be required. In the case

of newly opened offices of franchises, the number of years in service of the franchise

might be the determining factor.

C. Proposer(s) must have at least one (1) branch office located within a 20-mile radius of

Washington, D.C. or otherwise demonstrate in its proposal to the satisfaction of COG

that Proposer is able to respond to the requirements in this RFP regarding the urgency

of temporary staffing and familiarity with the National Capital Region in order to

service COG in providing sufficient temporary workers to fill order requests. Proposer

shall state location and hours of the branch office meeting the 20-mile radius

requirement and all other applicable information regarding capability to respond to

this RFP if it does not have a branch office within a 20-mile radius.

D. The Proposer shall include in their Proposal at least three (3) professional letters of

reference that confirm successful performance of contracts similar in nature and

volume to this RFP within the past three (3) years in order to assess the background,

experience, and stability of the firm. No more than one reference shall be from the

same contract.

E. Proposer shall supply a minimum of three (3) large commercial firms or government

agencies who shall attest to the Proposer’s ability to successfully provide the services

and skills requested.

F. References shall be current (or within the last three (3) years) and identify clients for

whom similar services and skills have been provided. The name of each referenced

firm, a description of the services provided, the term of the contract, the estimated

yearly dollar value, a person to contact from the firm, and a current contact telephone

number is required with the Proposal.

G. The Proposer shall assign at least one (1) contact person to be responsible for the

Contract. This contact person and their contact information shall be provided in the

RFP Response.

RFP 24-011 Temporary Staffing Services

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