RFP #TE1159 - Internet Services Site A

Agency:	Park Hill School District
State:	Missouri
Type of Government:	State & Local
NAICS Category:	518210 - Data Processing, Hosting, and Related Services
Posted Date:	Dec 18, 2025
Due Date:	Jan 26, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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RFP #TE1159

TECHNOLOGY SERVICES

7703 NW BARRY ROAD

KANSAS CITY, MO 64153

Phone: 816-359-6828

Email: UR34T FP_Tech@parkhill.k12.mo.usU

REQUEST FOR PROPOSAL NUMBER: TE1159

The Park Hill School District, Technology Services, will accept separate sealed proposals from qualified

persons or firms interested in providing the following:

INTERNET SERVICES SITE A

IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS

PROPOSALS MUST BE RECEIVED AND WILL BE OPENED AT

12:30 PM, CST, ON Monday, January 26, 2026

PLEASE MARK YOUR ENVELOPE "SEALED PROPOSAL TE1159" AND

RETURN 3 COPIES & 1 USB FLASH DRIVE TO:

Park Hill School District, Technology Services

T374

7703 NW Barry Road

Kansas City, MO 64153

It is the responsibility of interested firms to check the District's website at:

http://www.parkhill.k12.mo.us/requests-for-proposals,

T43

for any addendums prior to the opening date and time of this Bid. All addendums must be signed and

included with the submitted response.

Park Hill School District Technology Services

TE1159 – Internet Services Site A RFP

Page 1

12/12/2025

RFP #TE1159

PROPOSAL NUMBER:

RFP RELEASE DATE:

QUESTIONS DUE:

RESPONSE DUE:

TE1159

Friday, December 12, 2025

Friday, December 19, 2025

Monday, January 26, 2026

SIGNATURE PAGE

The undersigned, on behalf of the Bidder, certifies that: (1) this offer is made without previous understanding,

agreement or connection with any person, firm, or corporation making a bid on the same project: (2) is in all

respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered

to bind the firm in whose name the bid is entered; (4) they have read the complete Request for Bid and

understand all provisions; (5) if accepted by Park Hill School District, this Bid is guaranteed as written and

amended and will be implemented as stated; and (6) mistakes in writing of the submitted Bid will be bidder

responsibility.

Name of Bidder:

Primary Contact:

Email Address:

Address:

City:

State:

Zip:

Phone Number:

Fax:

E-Rate SPIN: _______________________________

Signature: _________________________________

Park Hill School District Technology Services

TE1159 – Internet Services Site A RFP

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12/12/2025

PART I

DESCRIPTION OF PROJECT & SERVICES REQUIRED

RFP #TE1159

I. SCOPE

The Park Hill School District (PHSD) is seeking proposals from qualified persons or firms to provide Internet Services

and dedicated transport.

II. TIMELINE FOR RFP PROCESS & PROJECT COMPLETION

The timeline listed below if the District’s estimation to complete the RFP process. All efforts shall be made to abide

by this schedule but it may change due to different circumstances.

Question Cutoff date

Proposal Due Date

Friday, December 19, 2025 @ 11:00 AM CST

Monday, January 26, 2026 @ 12:30 PM CST

III. PROPOSAL REQUIREMENTS

A. Vendors must address all information specified by this RFP.

B. PHSD reserves the right to verify any information contained in the vendor's response, and to request additional

information after the RFP response has been received. Any supplemental information that you provide will

become a part of your proposal.

C. Marketing brochures included as part of the main body of the bid response shall not be considered but may be

submitted as an attachment. Vendors shall include a detailed specifications sheet of each model being proposed,

which shall include details of the warranty provided.

D. Vendor shall bear all costs associated with preparing and submitting responses to this RFP and the subsequent

evaluation phase.

E. All pricing on proposed items shall be held without increase for at least one year from award date. If during this

period the manufacturer's price decreases, it shall be the responsibility of the vendor to pass on any applicable

decrease to the District in the event a purchase is pending. The District reserves the right to routinely make inquires

of the successful vendor on price decreases at any stage throughout the "held" period.

Park Hill School District Technology Services

TE1159 – Internet Services Site A RFP

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PART II

INSTRUCTIONS TO RESPONDENTS

RFP #TE1159

I. INSTRUCTIONS TO RESPONDENTS

A. All questions shall be submitted to RFP_Tech@parkhill.k12.mo.us and will be addressed by the District. If

there is significant information deemed necessary to be communicated to all potential responders an

addendum(s) may be issued and posted on the District’s website. All addendums(s) must be signed and

included with the submitted proposal.

B. It is the responsibility of each respondent before submitting a response to examine the proposal documents

thoroughly and request an interpretation or clarifications soon after discovering any conflicts, ambiguities,

errors, or omissions in the proposal documents. Requests for clarification must be received no later than

11:00 AM on Friday, December 19, 2025.

C. The District reserves the right to award this contract in its entirety or to split the contract between

respondents, whichever is in the best interest of the District. The District may accept any item or group of

items of the proposal unless qualified by specific limitation of the respondent.

D. Proposals submitted on separate forms are not acceptable unless specified in the RFP document. Failure to

complete proposal forms to the satisfaction of Technology Services may result in the rejection of your proposal.

E. Acceptance of this proposal or any part thereof, in writing, within ninety (90) days after the closing date by

Technology Services shall constitute a legal and binding agreement; wherein, the supplier shall furnish the

supplies or material in accordance with the specifications and proposal offer on the written order of the

Superintendent.

F. The respondent shall provide all transportation, labor, materials, and equipment to perform the work. Prices

shall include F.O.B. destination and inside delivery. In the event of errors in extension of total price(s), the

unit price(s) shall prevail.

G. Proposals may be modified, cancelled or withdrawn prior to the above referred time and date only upon

written notice actually received by the District before referenced time and date. Proposals may not be

withdrawn for a 60-day period following the time and date for the receipt of proposals.

H. Proposals will be made on the enclosed form. Respondents are requested to comply in all respects with the

RFP documents and the instructions to Respondents.

I. Respondents are reminded that the District is exempt from manufacturers excise taxes, floor or sales taxes.

Tax exemption certificates will be issued upon request.

II. RESPONDENT QUALIFICATIONS

A. Firm shall warrant that the products are newly built (NO GRAY MARKET OR REFURBISHED).

B. Firm shall propose a system that is fully functional. The cost of any omissions will be the responsibility of the

vendor.

C. Firm shall purchase equipment directly from manufacturer or through manufacturer authorized channel only,

in accordance with all applicable laws and current manufacturer’s applicable policies at the time of purchase.

D. Firm shall provide where source equipment was purchased from, which will be verified by the manufacturer

account manager.

Park Hill School District Technology Services

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RFP #TE1159

E. Firm shall have the capacity and willingness to field calls/emails from Park Hill School District if a problem

occurs.

F. The firm will be willing to field follow up questions from Park Hill School District once the project is completed.

G. The firm will provide full, detailed documentation of all aspects of the project.

III. TERMS & CONDITIONS

In submitting a response to this Request for Proposal vendors hereby understand the following:

A. Park Hill School District reserves the right to reject any and/or all submittals and responses to these and/or related documents, to

accept any item(s) in the submittal, to waive any irregularity in the submittals, and further if determined to be non-responsive in any

form, or if determined to be in the best interest of Park Hill School District.

B. Park Hill School District interprets the term "Lowest Responsible and Best Bidder" as requiring Park Hill School District to: (a)choose

between the kinds of materials, goods, wares, or services subject to the proposal, and (b) determine which proposal is most suitable

for its intended use or purpose. Park Hill School District can consider, among other factors, such things as references, past

performance, the availability of service(s), part(s) material(s) and/or supply(s), warranty, maintenance, freight costs, performance of

product and labor cost of items upon which proposals are received. Responses will be rejected if all proposal specifications are not

met.

C. That Respondent, if an individual, is of lawful age and competent to enter into and perform the Work contemplated and, if a

corporation, is duly incorporated and authorized to do business in this state.

D. That this Proposal is made without any understanding or agreement with any other person, firm or corporation submitting a proposal

for the same purpose. That this Proposal is made without any understanding or agreement with any other person, firm or corporation

that such person, firm or corporation refrain from responding and this Proposal is in all respects fair and without collusion or fraud.

E. That no member of the Board of Education of this District, nor any officer, employee or person whose salary is paid by said District,

in whole or in part, is directly or indirectly interested in this Proposal or any labor or material to be supplied under any Contract or

any portion of the profits.

F. That the prices stated herein are net, exclusive of all federal, state and municipal sales and excise taxes.

G. Alternate proposals (two or more proposals submitted) will be considered for an award. Park Hill School District reserves the right to

make the final determination of actual equivalency or suitability of such proposals with respect to requirements outlined herein. The

proposals submitted, and any further information acquired through interviews, will become and is to be considered a part of the final

completed contract. If there is any variance or conflict, the proposal specifications will control.

H. Respondents MUST email completed copies of this entire document to the Park Hill School District Technology Services,

RFP_Tech@parkhill.k12.mo.us on or before the date and time specified. Proposals received after that time will not be accepted nor

considered.

I. It is the responsibility of each respondent, before submitting a proposal to examine the documents thoroughly, and request written

interpretation or clarifications soon after discovering any conflicts, ambiguities, errors, omissions in the RFP documents. Requests

for clarification must be sent to: RFP_Tech@parkhill.k12.mo.us and received no later than Friday, December 19, 2025 at 11:00 AM.

The email must contain this proposal number, name, date and numbered questions. Park Hill School District will not answer questions

transmitted through facsimile or methods other than set forth in this paragraph. All questions will be answered in an addendum,

after question due date. Park Hill School District is not responsible for questions not received on or before the due date, including

emails lost due to spam filters or technical issues.

J. All requested information must be supplied. If respondents cannot respond to any part of this request, respondents should state the

reason they cannot respond and note an exception. Respondents may provide supplemental information to assist Park Hill School

District in analyzing its proposal.

Park Hill School District Technology Services

TE1159 – Internet Services Site A RFP

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12/12/2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP #TE1159 - Internet Services Site A

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