RFP 24-25-12 Supply & Implementation of Venue and Event Management System

Agency:	City of Visalia
State:	California
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 19, 2026
Due Date:	Mar 25, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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February 17, 2026

Finance & Information Technology

Purchasing Division

NOTICE OF REQUEST FOR PROPOSALS

RFP 24-25-12

SUPPLY & IMPLEMENTATION OF

VENUE AND EVENT MANAGEMENT SYSTEM

SEALED PROPOSALS will be received by the Visalia Purchasing Division located at 707 W. Acequia Ave, Visalia,

CA 93291, until 2:00 p.m. PT on Wednesday, March 25, 2026 for the supply and implementation of a venue and

event management system for the Visalia Convention Center.

The City of Visalia is requesting proposals from qualified vendors for the purchase of a commercial event booking,

revenue management, event reporting, customer relation management, event management, real time inventory

control management, task management, exhibitor management, payment schedule, contracting, website calendar

and invoicing system to replace the current system. The proposed system should be cloud-based software as a

service (Saas). While a fully integrated application is preferred, multiple applications that work seamlessly together

could also be considered as a solution for Visalia's needs.

An informational virtual conference will be held on Tuesday, March 3, 2026 at 10:00 a.m. PT via TEAMS. To pre-

purchasing@visalia.gov. This is an opportunity to ask questions about the project and specifications.

RFP and contract documents may be obtained in the office of the Purchasing Division, 707 W. Acequia Ave.,

Visalia, CA 93291, by calling (559) 713-4334, emailing your request to purchasing@visalia.gov, or may be

downloaded from BidNetDirect by registered users. To register with BidNetDirect, please see the City’s website

visaliapurchasing.org (Registration information is included with this Notice).

Direct questions regarding this project to the Purchasing Division, at (559) 713-4334 or email:

purchasing@visalia.gov. Questions must be received by Monday, March 9, 2026 at 4:00 p.m PT.

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises

(DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities

submitting bids/proposals to the City of Visalia will not be discriminated against on the basis of age, race, religion,

creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital

status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration

leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits

of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order

N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic

Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well

as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a

target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is

conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the

Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be

grounds for termination by the State.

The right is reserved by the City of Visalia to reject any or all proposals, to waive any irregularities or informalities

not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which

best serves the interests of said City.

707 W. Acequia Ave • Visalia, CA 93291

P 559.713.4334 W visalia.gov

Bid Net Registration Instructions (optional)

The City of Visalia utilizes a regional bid notification system created exclusively for the Purchasing Department

within the area. This system allows the City of Visalia to post all information needed by vendors regarding bids,

quotes (informal), request for proposals, construction notices, addenda and awards.

By establishing one centralized bidding and registration system, vendors will now have a single point of contact for

business opportunities throughout our region. The system will save the City of Visalia (and our vendors) time and

money by reducing printing, postage and mailing costs. All vendors who wish to do business with the City of Visalia

are asked to register on this new system.

Vendors may register online by visiting www.bidnetdirect.com/california/cityofvisalia.

Registration options are the following:

Option #1 is paid registration. This option emails notification of all bids and addendums from all participating

agencies. This option also allows the vendor to view award information and any other information that is posted.

Monthly and yearly pricing options are available.

Option #2 is free registration. This allows the vendor to login and search (by agency) all bids, addenda, award

information, and any other information that is listed.

If you are already registered on this system, you do NOT have to register again.

The City of Visalia looks forward to providing you with more bid information, less paperwork and simplifying the

entire bid, proposal and quote processes for everyone involved. We appreciate your cooperation and welcome

your participation. Should you have any questions regarding this new system or registration, please call BidNet at

(800) 835-4603 or call the City of Visalia Purchasing Division at (559) 713-4334, email purchasing@visalia.gov or

visit our website at visaliapurchasing.org.

Sincerely,

Purchasing Division

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 24-25-12 Supply & Implementation of Venue and Event Management System

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