RFP 24131 - Substitute Teachers and Miscellaneous Staffing Solution.cleaned (1)

Agency:	Chesterfield County School District
State:	Virginia
Type of Government:	State & Local
NAICS Category:	541519 - Other Computer Related Services 561320 - Temporary Help Services
Posted Date:	Nov 15, 2025
Due Date:	Dec 11, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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––-SAP

Chesterfield County

Solicitation Number:

Date Issued:

School District

Procurement Officer:

Phone:

24131

11/13/2025

W. Jason Evans

843.517.0686

E-Mail Address:

jevans@chesterfieldschools.org

Request for Proposals

Address:

401 West Blvd

Chesterfield, SC 29709

DESCRIPTION: Substitute Teachers and Miscellaneous Staffing Solution

The Term "Offer" Means Your "Bid" or "Proposal". Unless submitted on-line, your offer must be submitted in a sealed

package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT OFFER BY (Opening Date/Time): 12/11/2025 by 2:00 PM

(See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/20/2025 by 10:00 AM (Send Questions to jevans@chesterfieldschools.org)

NUMBER OF COPIES TO BE SUBMITTED: Refer to page 3 for details

CONFERENCE TYPE: N/A

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: N/A

AWARD & Award will be posted on 01/22/2026. The award, this solicitation, any amendments, and any related

AMENDMENTS notices will be posted at the following web address: https://www.chesterfieldschools.org

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by

the terms of the Solicitation. You agree to hold Your Offer open for a minimum of 120 calendar days after the Opening

Date.

(See "Signing Your Offer" and "Electronic Signature" provisions.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with,

the entity identified as the Offeror. The entity named as the offeror must be

a single and distinct legal entity. Do not use the name of a branch office or

a division of a larger entity if the branch or division is not a separate legal

entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

TAXPAYER IDENTIFICATION NO.

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TITLE

(See "Taxpayer Identification Number" provision)

(business title of person signing above)

PRINTED NAME

DATE SIGNED STATE OF INCORPORATION

(printed name of person signing above)

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one)

___ Sole Proprietorship

___ Partnership

___ Corporate entity (not tax-exempt)

COVER PAGE (CCSD MAR 2024))

___ Corporation (tax-exempt)

(See "Signing Your Offer" provision.)

___ Other_____________________________

___ Government entity (federal, state, or local)

SAP

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract

principal place of business)

related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension

Facsimile

_________________________________________________

E-

mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders and "Contract Documents" clauses)

____Payment Address same as Home Office Address

____Order Address same as Home Office Address

____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue

Date

DISCOUNT

FOR 10 Calendar Days (%)

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

20 Calendar Days (%)

30 Calendar Days (%)

_____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly

rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors

selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws ALL

THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER

AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE

STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE

CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER

QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE

CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] (Does not apply to this procurement.)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for

your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you

must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you

are claiming the Resident Subcontractor Preference (11-35-1524(D)). (Does not apply to this procurement.)

____In-State Office Address same as Home Office Address

____In-State Office Address same as Notice Address (check only one)

PAGE TWO (CCSD MAR 2024)

End of PAGE TWO

KEY DATES

(Subject to Change)

Issue Date

11/13/25

Deadline for Questions

11/20/25 @ 10 AM (ET)

Responses to Questions

11/21/25

Due Date & Time

12/11/25 by 2:00 PM

Award Posted

01/22/25

PROPOSAL SUBMITTAL REQUIREMENTS & FORMAT

1. All bids/proposals must be submitted to the following address:

Chesterfield County School District Office

Attn: Jason Evans, Procurement Director

401 West Blvd

Chesterfield, SC 29709

2. Offerors should submit 1 original full hardcopy (paper) of their proposal and 5 copies without cost

(electronic) on a USB. Offeror should also include 1 original redacted copy of the proposal for FOIA

requests on a separate USB flash drive. Refer to “Submitting Redacted Offers” in Section IV –

Information for Offerors to Submit for guidance.

3. QUALIFYING YOUR PROPOSAL:

ANY OFFEROR WHO TAKES EXCEPTIONS TO TERMS AND CONDITIONS OR OTHERWISE QUALIFIES THEIR

OFFER MAY BE DEEMED NON-RESPONSIVE. OFFERORS WILL NOT BE GIVEN AN OPPORTUNITY TO CORRECT

ANY MATERIAL NONCONFORMITY. IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS: “THIS IS

NOT AN OFFER”, YOU MAY BE DEEMED NON-RESPONSIVE AND ELIMINAED FROM FURTHER

CONSIDERATION.

I. SCOPE OF SOLICITATION

It is the intent of the Chesterfield County School District (“District”) to procure Substitute Teachers and

Miscellaneous Staffing Solution in accordance with all requirements set forth in this solicitation.

MAXIMUM CONTRACT PERIOD – ESTIMATED: Start date: 01/22/2026 End date: 01/21/2031. Dates

provided are estimates only. Any resulting contract will begin on the date specified in the notice of award.

See clause entitled "Term of Contract – Effective Date / Initial Contract Period".

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS

EXCEPT AS OTHERWISE PROVIDED HEREIN, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS

OF THE SOLICITATION.

AMENDMENT means a document issued to supplement the original solicitation document.

APPLICABLE LAWS means collectively any and all laws, regulations, rules, ordinances, guidelines, or judicial

and administrative orders now in effect or hereinafter enacted or adopted, as amended from time to time,

in any jurisdiction, applicable to the System or Services and their use by the State or any UGU and their

officers and employees as provided in the Contract, and any and all other matters relating to the subject

matter of the Contract.

AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.

BOARD means Chesterfield County School District Board of Trustees

BUYER means the Procurement Officer.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the

parties to the contract.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the

contractor to make changes which the changes clause of the contract authorizes the Procurement Officer

to order without the consent of the contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by

number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.

DISTRICT means Chesterfield County School District

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are

used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with

the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his/her successor, identified as such on the Cover Page.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor as

a part of the Contractor's agreement arising from this solicitation.

US or WE means the District: also referred to as the Owner

WORK means all labor, materials, equipment and services provided or to be provided by the Contractor to

fulfill the Contractor's obligations under the Contract.

AMENDMENTS TO SOLICITATION (JAN 2004): (a) The Solicitation may be amended at any time prior to

opening. All actual and prospective Offerors should monitor the following web site for the issuance of

Amendments: (a) The Solicitation may be amended at any time prior to opening. All actual and prospective

Offerors should monitor the following website for the issuance of Amendments:

http://www.chesterfieldschools.org/departments/procurement/. Click “Current Bids and RFPs,” then click

the appropriate Bid listing. (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1)

by identifying the amendment number and date in the space provided for this purpose on Page Two or (2)

by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this

solicitation is amended, then all terms and conditions which are not modified remain unchanged.

AUTHORIZED AGENT (MODIFIED – FEB 2015): All authority regarding the conduct of this procurement is

vested solely with the responsible Procurement Officer Unless specifically delegated in writing, the

Procurement Officer is the only District official authorized to bind the District with regard to this

procurement or the resulting contract.

AWARD NOTIFICATION (NOV 2007): Notice regarding any award or cancellation of award will be posted at

the location specified on the Cover Page. If the contract resulting from this Solicitation has a total or

potential value of fifty thousand dollars or more, such notice will be sent to all Offerors responding to the

Solicitation. Should the contract resulting from this Solicitation have a total or potential value of one

hundred thousand dollars or more, such notice will be sent to all Offerors responding to the Solicitation and

any award will not be effective until the eleventh day after such notice is given.

AWARD NOTIFICATION (FEB 2015): Notice regarding any award, cancellation of award, or extension of

award will be posted at the location and on the date specified on the Cover Page or, if applicable, any

notice of extension of award. Should the contract resulting from this Solicitation have a total or potential

value of one hundred thousand dollars or more, such notice will be sent to all Offerors responding to the

Solicitation and any award will not be effective until the eleventh day after such notice is given.

BID/PROPOSAL AS OFFER TO CONTRACT (MODIFIED – JAN 2004): By submitting Your Bid or Proposal, you

are offering to enter into a contract with the District. Without further action by either party, a binding

contract shall result upon final award. Any award issued will be issued to, and the contract will be formed

with the District. An Offer may be submitted by only one legal entity; "joint bids" are not allowed.

BID ACCEPTANCE PERIOD (JAN 2004): In order to withdraw Your Offer after the minimum period specified

on the Cover Page, You must notify the Procurement Officer in writing.

AUTHORITY AS PROCUREMENT AGENT (MODIFIED – DEC 2015): The Procurement Officer is an employee

of the District acting on behalf of the District pursuant to Chesterfield County School District Procurement

Code. Any contracts awarded as a result of this procurement are between the Contractor and the District.

The Board of Trustees is not a party to such contracts, unless and to the extent that the Board is a using

District department and bears no liability for any party’s losses arising out of or relating in any way to the

contract.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 24131 - Substitute Teachers and Miscellaneous Staffing Solution.cleaned (1)

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