RFP 2026-07-26 Student Information Systems (SIS)

Agency:	Jackson Public Schools
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Feb 16, 2026
Due Date:	Mar 5, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

RFP 2026-07-26

Title: Student Information System (SIS)

Issue Date: Monday, February 16, 2026

Submission Deadline: Thursday, March 05, 2026

Time: 10:00 a.m. (Central Standard Time)

Office at 601-973-8582 for assistance. Questions regarding proposal specifications are to be addressed to the

Project Administrator listed in the proposal.

Page 1 of 21

2026-07-26 Student Information System (SIS)

The Board of Trustees of the Jackson Public School District (hereafter referred to as "JPSD") is soliciting sealed, written

formal Requests for Proposals (RFP) from qualified vendors (hereafter referred to as "Vendor") for the purchase of

furniture, equipment, supplies, materials, labor or services as outlined in the following specifications. Sealed RFP shall

be received by JPSD, in the Business Office of the Jackson Public Schools, 662 South President Street, Jackson,

Mississippi, until the time specified on the RFP Opening Schedule (front page of the formal RFP document), at which

time all RFP shall be publicly opened and read aloud. Neither dating of the RFP form nor placing the RFP in the mail

by this date shall meet legal requirements; the formal RFP document must be received in the Business Office of the

Jackson Public School District on or before the date and time stated.

JPSD reserves the right to reject any and all RFPs received and to waive any and all informalities. Vendors are

encouraged to very carefully read all sections of this RFP document prior to submitting an RFP proposal. Any

agreement generated due to an award may be terminated by the District without cause upon one week’s prior notice

to vendor.

The vendor must provide a current copy of their company’s Certificate of Insurance with Workers Compensation

and General Liability Coverage. Jackson Public School District requires coverage for not less $1,000,000.00 dollars.

JPSD must be listed as an insurer under the coverage provided. It is imperative that this insurance is maintained

throughout the duration of the contract. This coverage must be submitted and kept on file with JPSD.

It is the basic philosophy of JPSD to extend to all responsible Vendors equal consideration and the assurance of

unbiased judgment in determining whether their product or service meets specifications and the educational needs

of the school district. JPSD shall fairly evaluate all formal RFP proposals submitted and base all decisions on the "lowest

and best" RFP concept, purchasing only those products and/or services which meet the specifications as written. All

decisions rendered shall strive to achieve the greatest value from every tax dollar expended. JPSD shall make no

discrimination based on race, color, creed, religion, or national origin, in either the product evaluation process or in

transacting business with Vendors or Vendor representatives.

The advertising and publishing of this RFP has met all legal requirements (Mississippi Code of 1972, Annotated, §31-

7-13), hence the requirement to offer public notice of the intent of JPSD to solicit RFPs via this RFP document has been

satisfied.

This document is to serve as an invitation to all qualified vendors to extend to JPSD an offer for the sale of all products

and/or services specified herein. It is the purpose of this RFP document to clearly define "open" and "competitive"

product or service rfp specifications. All items on this RFP are to be as specified or JPSD approved equal.

Addendum: Vendor shall acknowledge the receipt of all addendums which were issued during the course of this RFP.

If specified in the text of the addendum, in addition to acknowledging receipt of the addenda below, the addenda may

require additional information required for the RFP (e.g., pricing), in which case the Add RFP Addendum shall not only

be acknowledged below but shall be completed and attached to the RFP at the time the RFP proposal is submitted.

Receipt of the following Addendum issued during the course of this formal RFP is hereby acknowledged:

It is acknowledged that this rfp proposal consists of the following sections: PROPOSAL FORM, INSTRUCTIONS AND

CONDITIONS, SPECIFICATIONS and any ADDENDUM (if applicable). The Addendum chart is located on page 33.

Net Prices

In all cases, prices quoted are to be net including all applicable discounts. A separate price shall be offered for each

item and not in combination with other items (unless the grouping of items is otherwise allowed as defined in the

specifications). Unit price shall prevail in case of a conflict between unit and total price (extension); written price shall

2026-07-26 Student Information System (SIS)

prevail in case of a conflict between written and enumerated pricing. Vendors are instructed to round off all unit

pricing and extensions to the nearest whole cent, i.e., round the pricing to two places to the right of the decimal

point only. JPSD will only accept pricing, which is stated in this manner. All items for which pricing is submitted which

is other than two places to the right of the decimal shall be accepted; however, all digits beyond a whole cent (more

than two places to the right of the decimal) shall be ignored in the RFP analysis process and the unit price indicated

on the purchase order shall be to the nearest whole cent for each item involved.

Payment and Invoicing

Unless otherwise indicated in the detailed specifications of this RFP document, JPSD shall make remittance in a single

lump sum payment following satisfactory delivery of all items listed on the purchase order or following satisfactory

performance (final inspection) of all services as specified in the contract. JPSD remits by "completed purchase order"

only; remittance shall not be made upon receipt of partial shipments or performance, or the receipt of invoice for

same, but only after all items included on the purchase order or contained in the contract are delivered and/or

satisfied.

It is mutually understood that invoices submitted against Multi-Year or Open Purchase Orders, remittances are

processed based on the contracted scheduled agreement prior to the purchase order being generated. Only Multi-

Year and Open Purchase Orders have multiple invoices received for remittance for payment. Professional Services,

materials and other such services; invoices are submitted for payment in intervals following satisfactory delivery of

ALL services and /or performance of ALL services indicated in the contracted agreement between said vendor and

JPSD for that time period, following inspection if applicable. Any freight/shipping cost that may be incurred for

tangible items, such as books, pamphlets, handouts, materials needed for presentations, etc. must be included in

the total price proposal price submitted if and applicable.

Performance Penalty

The Vendor is subject to a 10% penalty on this agreement for the 2025-2026 school year if the academic

objectives of this agreement are not satisfied. The District will withhold 10% of the total contract for final

payment to be made after the academic objectives are satisfied.

Default and Delays

Upon failure of the Vendor to deliver all of the items ordered or to render service, within the time set or allowed, the

successful Vendor shall be considered in default, in which case JPSD reserves the right to terminate the purchase order

or contract and to purchase similar supplies, services, or furniture and equipment, on the open market or secure the

manufacture, delivery, and installation thereof by contract or otherwise. The Vendor shall be charged with any cost

occasioned by JPSD whether the said cost is the same as originally accepted or any excess cost.

Damage to School Property

Any damage or loss to JPSD property as a result of any action by the Vendor in the delivery, execution or performance

of any item or service stated in these specifications shall be repaired or replaced with the satisfaction of designated

JPSD personnel, at the Vendor's cost, within a reasonable time.

Guarantee

Each Vendor, by presenting a rfp under these specifications, binds himself to make it positive that all goods are fully

up to the standards set by the specifications. Should it be discovered within a reasonable period of time from the date

of purchase order or contract that such goods or services are not up to standard, JPSD shall have the right to have

such goods or services replaced by others conforming to the standard requirements and the entire expense be borne

by the Vendor. The Vendor shall agree to guarantee and warrant all equipment provided as a result of this RFP for a

period equal to the stated guaranty/warranty in the specifications. All such warranties shall provide coverage as

indicated in the specifications.

2026-07-26 Student Information System (SIS)

Acceptance and Award of RFP Proposals

The Vendor's RFP proposal, once submitted and accepted as a valid RFP by JPSD, shall be deemed by both parties to

constitute a legal and binding offer on the part of the Vendor to sell to JPSD as per the terms of the RFP specifications,

all products and/or services contained therein. RFP proposals are subject to acceptance by JPSD at any time within

forty-five (45) calendar days following the RFP opening date. Consequently, all price quotations shall be effective for

a minimum of forty-five (45) calendar days and a maximum period as indicated in the specifications. All RFPs must be

valid for the effective dates stated in the specification, if applicable.

The award of contract shall be made to the Vendor responsible whose RFP, conforming to the specifications, is deemed

to be the most advantageous to JPSD, price and all other factors considered. The Vendor acknowledges the right of

JPSD to reject the RFP, in part or in total, if the Vendor fails to submit the data required in the specifications, or if the

rfp is in any way incomplete or irregular. Under no circumstances may a Vendor deliver, install, or perform any service

as specified in these specifications without written authorization from JPSD (i.e., a duly issued purchase order or signed

contract). All RFPs shall be approved by the Board of Trustees prior to the final award.

The Vendor shall be issued a purchase order document, which shall be deemed acceptance of the RFP proposal offer

made by the Vendor, for all items and/or services approved by the Board of Trustees and awarded as a result of this

RFP. However, if in the opinion of JPSD, a contract document is required to authorize the award of the RFP, Vendor

agrees to sign and execute all such contract documents as required in the written specifications. NOTE: If Vendor

policy requires that JPSD sign Vendor contract documents, a sample of all such documents shall be included with the

RFP proposal and shall become a part of the Vendor's RFP proposal.

All awards are based on the availability of funding. In the event of a reduction of funds, this award can

be rescinded at any time.

Hard Copy Instructions for Submission

• Responses, once completed, should be placed in an opaque, sealed envelope.

• On the outside of the envelope, list the Company’s name/address, RFP number, title, opening date and

addressee information as they appear in the RFP proposal so that the response may be accurately delivered and

registered upon receipt. A designated official who is a legal representative of the Company must list the

required signatures that were noted prior to submitting sealed proposal.

• Failure to comply with the above submittal instructions will cause proposals not to be registered or cataloged to

the appropriate file or received timely. The original documents must be displayed in front of all copies submitted

by interested parties.

• Please submit Original RFP Documents in the Format Outlined along with Two (2) Copies and any

Documentation submitted with the Proposal when Mailed or Hand Delivered.

Please submit the proposal when mailed or hand delivered to

2026-07-26 Student Information System (SIS)

Jackson Public School District

Business Office

Attn: Michele Mays/Tequia Odom

662 S. President Street

Jackson, MS 39201

• Any proposal not received by the stated deadline/time will not be considered and/or opened. The proposal will

be returned to the Vendor at the Vendor’s expense.

• The District accepts no liability for late submissions due to the actions of the United States Postal Service,

Federal Express, United Parcel Service, or any other delivery methods.

Page (22): Cover page is to be placed on the front of the vendors submitted proposal. In the event this page is not displayed when the

opening of proposal occurs; it will not be acknowledged or allowed to be presented or evaluated. Place this page on the very front of the

submitted documents. This is required on all submitted proposals whether mailed, hand delivery or electronically Uploaded. The

submitted proposal must be signed by an authorized official to bind the offeror to the proposed provisions.

All the other required forms to include in the proposal are listed starting at Page (15).

Proposals received after the due date and time will NOT be considered. Incomplete proposals will not be accepted in the evaluation

process and will not be returned for revisions. No faxed or emailed copies will be accepted. The Proposal Cover Page is located on page

(22) of this document

Performance Dates:

• 1st Advertise: 16 February 2026 (Clarion)

• 2nd Advertise: 23 February 2026 (Clarion)

• Pre-bid Conference: 24 February 2026 (ZOOM)

• Final Date for Questions: 26 February 2026

• Answers to Questions: 02 March 2026

• Bid Opening Day: 05 March 2026 by 10:00 A.M.

• Vendors may be notified of Board Review and Potential Award after the Bid Date

•

Questions: All questions must be submitted in writing to delesh@jackson.k12.ms.us. All questions and

answers will be posted online on:

https://docs.google.com/document/d/1lIrmuApu4lT8gmv459bdDkpR9Cn3Si9muxlnS4kVjOw/edit?usp=sh

aring

Project Administrator:

Jackson Public School District

Chief of Staff

662 S. President Street

Jackson, MS 39201

Dr. William Merritt

Phone: 601-960-9707

Email: wmerritt@jackson.k12.ms.us

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 2026-07-26 Student Information Systems (SIS)

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also