RFP #8-STREAM-1126 STREAM Maintenance, Support, and? Infrastructure Services

Agency:	IDEA Public Schools
State:	Texas
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services 561210 - Facilities Support Services
Posted Date:	Sep 9, 2026
Due Date:	Oct 13, 2026
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Contact information:	Please Login to View Page
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Description

RFP #8-STREAM-1126 STREAM Maintenance, Support, and Infrastructure Services

Attachment K – Proposed Pricing

Attachment Preview

TEXAS

Request for Proposal

RFP #8-STREAM-1126

STREAM Support, Maintenance,

and Infrastructure Services

Purchasing Department

2115 West Pike Blvd

Weslaco, TX 78596

solicitations@ideapublicschools.org

Page 1 of 47

Contents

PART I – CURRENT CONDITIONS/BACKGROUND .......................................................................................................... 4

PART II – SCOPE AND SPECIFICATIONS OF THE PROPOSAL........................................................................................... 5

Performance Requirements:....................................................................................................................................... 13

Contract Term: ............................................................................................................................................................ 13

Insurance Requirements: ............................................................................................................................................ 14

PART III – PROPOSAL SUBMISSION & REQUIREMENTS............................................................................................... 15

PART IV – EVALUATION CRITERIA ............................................................................................................................... 16

PART V – GENERAL TERMS AND CONDITIONS ACKNOWLEDGEMENT........................................................................ 18

PART VI - SUPPLEMENTAL TERMS AND CONDITIONS ................................................................................................. 22

PART VII – REQUIRED ATTACHMENTS ........................................................................................................................ 24

Attachment A – Title Page .......................................................................................................................................... 24

Attachment B – Vendor Acknowledgement ............................................................................................................... 25

Attachment C – Evidence of Insurance ....................................................................................................................... 26

Attachment D – IDEA Conflict of Interest Form .......................................................................................................... 27

Attachment E – Texas Ethics Commission Form CIQ .................................................................................................. 28

Attachment F – Felony Conviction Disclosure Statement........................................................................................... 30

Attachment G – Certification Regarding Lobbying ..................................................................................................... 31

Attachment H – Contract Provisions for Contracts Involving Federal Funds .............................................................. 32

Attachment H – Contract Provisions for Contracts Involving Federal Funds (cont’d) ................................................ 33

Attachment H – Contract Provisions for Contracts Involving Federal Funds (cont’d) ................................................ 34

Attachment I – Reference Sheet ................................................................................................................................. 35

Attachment J – Litigation, Terminations, Claims......................................................................................................... 36

Attachment K – Proposed Pricing ............................................................................................................................... 37

Attachment L – IRS Form W-9..................................................................................................................................... 38

Attachment M – Deviations and Exceptions............................................................................................................... 39

Attachment N – Certification Regarding Drug-Free Workplace.................................................................................. 40

Attachment O – Child Support Certification ............................................................................................................... 41

Part VIII: APPENDICES ................................................................................................................................................. 42

Appendix A: Software Information ............................................................................................................................. 43

Appendix B: RFP Completion Checklist ....................................................................................................................... 44

Part IX: ADDENDA ....................................................................................................................................................... 45

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Procurement Specialist: Felicia Black

Email: solicitations@ideapublicschools.org

Purpose of Request for Proposal (RFP): This Request for Proposal (“RFP”) is seeking qualified vendors to

provide comprehensive application support, maintenance, development, and infrastructure services for IDEA

Public Schools’ STREAM platform. STREAM is a mission-critical system that supports student enrollment,

registration, re-registration, lottery processes, and related enrollment documentation for new and returning

IDEA students in Texas.

The selected vendor will be responsible for maintaining the availability, reliability, security, performance, and

operational continuity of the STREAM platform. Services will include, but are not limited to, ongoing application

maintenance and updates; incident response, troubleshooting, and root cause analysis; lottery support; new

school year launch support; re-registration preparation and support; application development and developer

support; and specialized technical support.

The scope also includes ongoing support and maintenance of the underlying STREAM infrastructure, including,

but not limited to, web servers, database servers, object storage, monitoring and logging tools, version control,

deployment tools and services, backup services and tools, DevOps dependency management, DevOps security

management, and related infrastructure components.

Because STREAM supports IDEA’s enrollment and registration processes, system availability, data integrity, timely

issue resolution, and business continuity are critical to IDEA’s operations and its ability to maintain required

student enrollment records and documentation.

STREAM is an existing application currently supported within IDEA’s operational environment. The current

application technology stack includes Elixir, Phoenix, React, and PostgreSQL.

Timeline:

All dates and times are tentative and subject to change.

First Advertisement Date/Issue Date:

Wednesday, September 9, 2026

Second Advertisement Date:

Wednesday, September 16, 2026

Pre-Proposal Meeting:

Respondent Question Cut-Off Date:

Questions Response from IDEA:

Proposals Due by Date & Time:

Anticipated Evaluation Period:

Anticipated Board Meeting & Approval:

Initial Proposed Contract Term:

Renewal option #1:

Renewal option #2:

Renewal option #3:

Renewal option #4:

Friday, September 18, 2026, 10:30 AM CST

Tuesday, September 22, 2026, NO Later than 3:00 PM CST

Tuesday, September 29, 2026

Tuesday, October 13, 2026, NO Later than 2:00 PM CST

Monday, October 19, 2026 – Friday, October 23, 2026

November 2026

January 1, 2027-June 30, 2027

July 1, 2027-June 30, 2028

July 1, 2028-June 30, 2029

July 1, 2029-June 30, 2030

July 1, 2030-June 30, 2031

A virtual pre-proposal meeting will be held at 10:30 AM CST via TEAMS video conference on Friday,

Pre-Proposal September 18, 2026. Questions regarding this RFP must be submitted in writing to

Conference solicitations@ideapublicschools.org no later than 3:00 PM CST on Tuesday, September 22, 2026.

Respondents are responsible for reviewing questions and answers prior to submitting a proposal. Oral

communications regarding this RFP shall not be binding and shall in no way excuse a Respondent of the

obligations set forth in this proposal. While the pre-proposal meeting is non-mandatory, it is highly

encouraged that all potential respondents participate and attend.

Join TEAMS Meeting: Microsoft Teams Meeting

Page 3 of 47

Meeting ID: _286 226 756 434 673

Passcode: gR7Y752h

Proposal Submission: Proposals may be submitted using the Public Purchase or Self-Service website, or by

sending One (1) clearly identified hard copy ORIGINAL of the Proposal to:

IDEA Public Schools

RFP #8-STREAM-1126

Attn: Purchasing Department- STREAM Support, Maintenance, and Infrastructure Services

2115 West Pike Blvd

Weslaco, TX 78596

Proposals MUST be received by IDEA by the specified due date and time outlined in the timeline. Each

proposal MUST be sealed and marked with the relevant information; failure to do so may result in the

proposal not being considered. Please ensure that all submissions are received by IDEA by the designated

due date and time.

Note: Faxed or emailed Proposals will not be accepted. Acceptance Period is 120 days from the date of the

proposal submission deadline unless otherwise stated in writing.

Funding Type: IDEA will utilize state funds to finance any purchases of goods and/or services through the

contract(s) awarded to the successful Vendor(s) through this RFP, including any purchase orders issued under

said contract(s).

Eligible Respondents: Respondents must not be debarred or suspended by federal or state-funded agencies

and must have the legal authority to transact business in Texas. Additionally, respondents must affirmatively

demonstrate responsibility and good standing, which may be considered as part of the performance evaluation

criteria.

Respondents may withdraw their proposals in writing at any time prior to the submission deadline, without

penalty or prejudice.

PART I – CURRENT CONDITIONS/BACKGROUND

Introduction: IDEA Public Schools (“IDEA”) is a Texas non-profit corporation and a tax-exempt

organization pursuant to Section 501(c)(3) of the Internal Revenue Code. Pursuant to Chapter 12,

Subchapter D of the Texas Education Code and its Contract for Charter with the Texas State Board of

Education, as renewed by the Commissioner of Education, IDEA is an open-enrollment charter holder,

governmental entity, and public school system. IDEA transforms education by preparing graduates to

succeed in college and life. IDEA is a growing network of high-performing charter schools serving

students located throughout Texas in the Austin, El Paso, Houston, Permian Basin, Rio Grande Valley,

San Antonio, and Tarrant County regions.

IDEA serves primarily low-income students in underserved areas of both rural and urban communities.

Over 80% of IDEA students are considered low-income and one of every three students is the first in

their family to go to college. Since the first graduating class in 2007, nearly 100% of seniors have been

accepted and matriculated to a college or university every year. Thanks to a rigorous path to college,

IDEA students attend selective universities throughout the country, win national awards and

scholarships, and complete college at a rate six times the national average for low-income students.

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Note: While IDEA’s program, curriculum, and mission has been replicated to serve students in other

states, this Request for Proposals and any subsequent contract is only for goods and services provided

to IDEA’s Texas based charter school and campuses.

Project Background:

STREAM is IDEA Public Schools’ mission-critical enrollment management platform supporting student

applications, lottery administration, enrollment processing, registration, and annual re-registration activities for

the Texas region. Continuous and reliable operation of STREAM is essential to IDEA’s student enrollment

functions and its ability to maintain required Texas Education Agency (TEA) reporting, records, and

documentation.

Project Vision:

IDEA Public Schools seeks a qualified contractor to provide comprehensive application support, maintenance,

infrastructure management, development, and specialized technical services necessary to ensure availability,

reliability, security, performance, and continued enhancement of STREAM.

Services will support the ongoing operation of STREAM throughout the year, including critical enrollment

periods such as lottery administration, re-registration, and new school year launch activities.

Respondents should ensure their proposals address all technical, service, and pricing requirements outlined in

this RFP and clearly demonstrate their ability to provide the required services effectively, reliably, and within

the proposed budget.

Current Technical Environment:

STREAM is an existing application currently supported within IDEA’s operational environment. The current

application technology stack includes Elixir, Phoenix, React, and PostgreSQL.

PART II – SCOPE AND SPECIFICATIONS OF THE PROPOSAL

IDEA Public Schools (“IDEA”) is seeking qualified contractor(s) to provide comprehensive application support,

maintenance, development, and infrastructure services for IDEA’s STREAM platform. STREAM is a mission-

critical system that supports student applications, enrollment, registration, re-registration, lottery

administration, and related enrollment documentation for new and returning IDEA students in Texas.

The selected Contractor shall provide ongoing operational, technical, application, development, and

infrastructure support necessary to maintain the availability, reliability, security, and performance of STREAM;

support IDEA’s annual enrollment cycles and other critical operational periods; and facilitate the continued

maintenance and enhancement of the platform.

STREAM is an existing application and technology environment. Respondents shall demonstrate experience

supporting comparable application environments, including applications originally developed or maintained by

third parties. Respondents shall describe their proposed approach for assuming responsibility for the existing

STREAM environment, including processes for obtaining, reviewing, validating, documenting, and supporting

existing source code, system architecture, databases, integrations, infrastructure, and related technical

components.

Respondents shall consider STREAM’s existing technology environment when developing their proposed

approach to application support, maintenance, development, troubleshooting, enhancements, infrastructure

Page 5 of 47

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFP #8-STREAM-1126 STREAM Maintenance, Support, and? Infrastructure Services

Description

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See Also