RFP 2024 STATISTICAL

Agency:	Town of North Kingstown
State:	Rhode Island
Type of Government:	State & Local
Posted Date:	Dec 29, 2023
Due Date:	Jan 26, 2024
Solicitation No:	RFP 2024 STATISTICAL
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, R.I. 02852-5762

PHONE: (401) 268-1530

FAX: (401) 583-4140

REQUEST FOR PROPOSALS

FOR THE STATISTICAL REVALUATION OF REAL

PROPERTY WITHIN THE TOWN OF NORTH KINGSTOWN,

RHODE ISLAND

3 copies and (1) one Electronic copy(thumb drive) of the above sealed proposal will be accepted

in the Office of the Purchasing Agent, Town Hall, 100 Fairway Drive, North Kingstown, RI

02852, until 11:00 A.M. on January 26, 2024 and will then be publicly opened and read aloud.

NO PROPOSALS WILL BE ACCEPTED AFTER THE 11:00 A.M. DEADLINE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE

TOWN’S WEBSITE FOR ANY SUBSEQUENT BID ADDENDUM. NO ADDENDA

WILL BE ISSUED OR POSTED WITHIN FORTY-EIGHT (48) HOURS OF THE BID

SUBMISSION DEADLINE.

The proposal will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

A certificate of Insurance showing 1 million General Liability and 1 million Any Auto, with the

Town being named as an additional insured, Worker’s Compensation, with a waiver of

subrogation, one million dollars Professional Liability, and a Performance Bond in the amount of

100% of the project will be required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to

waive any formality in same, or accept any proposal deemed to be in the best interest of the

Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid

or bid opening, provided a request is received three (3) days prior to said meeting by calling 294-

3331, ext. 142.

Purchasing Agent

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REQUEST FOR PROPOSALS

FOR THE STATISTICAL REVALUATION OF REAL PROPERTY

NORTH KINGSTOWN, RHODE ISLAND

Effective December 31, 2024

The Town of North Kingstown, RI is undertaking a program to do a Revaluation of all Real

Property Effective December 31, 2024. Contractors interested in providing the Revaluation

Services set forth in the attached Specifications are invited to deliver 3 copies of the proposals to

the Office of the Purchasing Agent, Town Hall, 100 Fairway Drive, North Kingstown, RI 02852

no later than 11:00 A.M. on January 26, 2024.

All proposals shall be sealed, addressed to the Purchasing Agent and marked:

“Town of North Kingstown, RI Proposals for Year 2024 Statistical Revaluation Services”

All information pertaining to the Contractor's technical and management approach to completing

this Project, as well as the proposed cost, timetable and staffing plan shall be presented in the

proposal. The proposal must address, at a minimum, each of the issues set forth in the Request

For Proposals in order to be considered responsive. Any proposal which does not respond to

each issue in the Request For Proposals shall be rejected by the Assessor as non-responsive.

The Assessor reserves the right to amend this proposal for the Revaluation Program for all real

property assessments at any time prior to the deadline for submission of proposals and to reject

any or all proposals received if the assessor determines it to be in the best interests of the Town.

The Town is licensed to utilize the Appraisal Vision CAMA 8.2 Software of Vision

Government Solutions Inc. of Northboro, Massachusetts. The Town is not looking to change the

existing CAMA software at this time. All data entry must be done on an independent computer

and transferred to the in-house computer system. The in-house system must be fully loaded with

all assessment data before the revaluation is completed. The software must provide an

interchange file to move data to the Town's current MUNIS billing and collection system. New

assessments must be completed no later than February 1, 2025. Any proposal must address the

method and costs associated with maintaining both the data and the values in-house and in the

separate file. All data entry will be the responsibility of the Contractor. There will be a licensing

fee for the Vision Software to be used off site. Contractors should include this fee in their

proposal.

The Town is also interested in the use of the Internet for purposes of sharing data with the public.

Such information must include at a minimum: location address, use of property, lot size, house

style, gross living area, number of bedrooms, number of full and half bathrooms, basement,

finished basement area, attached decks or porches, detached improvements if any, house sketch ,

digital photograph, sales and value information. The Assessor must be able to update the online

data annually and update ownership weekly. The Contractor is strongly encouraged to include

their Internet solution as a part of this proposal.

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In addition to addressing each of the items in the Specifications, the Contractor must submit, as

part of its proposal, the following information:

1. A Letter of Transmittal signed by the individual authorized to negotiate for and contractually

bind the Contractor stating that the offer is effective for at least ninety (90) Calendar Days

from the deadline for the submission of proposals.

2. A list of Municipalities for which the Contractor has completed Revaluation Programs during

the last five (5) years.

3. A list of Rhode Island Revaluation Contracts for which the Contractor is currently

committed.

4. Listing of Municipalities where the contractor has utilized the Vision Software.

5. The Contractor in its proposal must demonstrate proficiency in the use of the Vision CAMA

Software and the utilization of the GIS data in aspects of the revaluation.

6. Description of the Contractor’s public relations program that would be used during the

revaluation.

7. All information pertaining to the contractors technical and management approach, timetable

and staffing plan for the completion of the project.

8. A 5% bid bond must accompany the proposal.

Page 3 of 28

SELECTION CRITERIA

The proposal will be evaluated as to R.I.G.L. 45-55-5.(2) “Competitive Sealed Bidding”, and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

The following factors will be considered in determining the lowest evaluated or responsive

bid price:

Ability to perform the services as reflected by workload and the availability of adequate

personnel, equipment, and facilities to perform the service expeditiously;

Past performance as reflected by the evaluation of private persons and officials of other

governmental entities that have retained the services of the firm with respect to such factors as

control of costs, quality of work, and an ability to meet deadlines;

The timetable, as proposed must evidence a schedule for completion, which will allow for the

certification of the tax roll for the assessment date of December 31, 2024 and for budgeting

purposes of the 2025/2026 Town Budget;

Previous experience in conducting a revaluation in a town of similar size with similar types of

properties – including commercial and residential waterfront;

Previous experience in conducting a revaluation utilizing version 8.2 of the Vision software

system by the Project Manager and Commercial and Residential personnel

Previous experience in conducting a revaluation using GIS data and plotting assessments and

sales ratios on the maps;

Experience of staff assigned to this project, with evaluation based on training and experience in

statistical analytical routines needed to develop valuation tables and with the Vision software,

tables and income valuation;

Previous experience in conducting a revaluation in Rhode Island by the Project Manager

assigned to the project -including waterfront mass appraisal.

Understanding the scope of the project;

Record of the firm in accomplishing work on similar projects in the required time. List of

references for like projects completed or currently in progress, including contact person and

telephone number;

Level of continuing support availability via toll-free support line;

Ability to have field cards and valuation information on the Internet and World Wide Web for

the purpose of sharing data with the public;

Internet solution included as part of the proposal;

Page 4 of 28

Quality of work previously performed by the firm for the Town of North Kingstown, if any;

Meets or exceeds proposal specifications;

Cost of the project;

Personnel assigned to the project, including resumes and qualifications;

Willingness and ability to assist the assessor and staff in understanding the project as it

progresses and a commitment to training the assessor and staff;

Range and completeness of the public information program which should include press releases,

public hearings before and after valuation notices have been sent, preparing documentation

supporting pricing delineations and final valuations including sales ratio studies, maps and other

pertinent information;

Early payment discount.

Page 5 of 28

Bid Number:	RFP 2024 STATISTICAL
Bid Title:	RFP 2024 STATISTICAL
Category:	Purchasing
Status:	Open

RFP 2024 STATISTICAL

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