RFP #06-20 Software, Product Support, Annual Renewal of Software Licenses, and Software Consultants III

Agency: North East Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 511210 - Software Publishers
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
Posted Date: Jul 11, 2019
Due Date: Jul 29, 2019
Solicitation No: RFP #06-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFP #06-20 Software, Product Support, Annual Renewal of Software Licenses, and Software Consultants III

Opening Date: Monday, July 29, 2019 at 10:30 am

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NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive, Suite 317
San Antonio, Texas 78217
RFP #06-20 Software, Product Support, Annual Renewal of
Software Licenses, and Software Consultants III
North East Independent School District is requesting proposals for RFP #06-20 Software, Product Support, Annual
Renewal of Software Licenses, and Software Consultants III per the following specifications and conditions.
1. This is a service proposal bid that includes firm pricing for contracted services.
2. This bid is good for one (1) year with the option to extend the bid for four (4) additional one-year contracts. Any
requested price adjustments will be considered once a year on the anniversary of the award date.
3. This bid is an “Extended Response Bid” which allows NEISD to receive bid responses and add vendors to the
awarded bid list during the active term of the bid.
4. This is a multiple-year proposal.
5. North East ISD reserves the right to:
a. waive any irregularities or formalities in the proposal or proposal process
b. waive or take exception to any part of the proposal specifications when in the best interest of North East
ISD
c. reject any and all proposals
d. make awards that are the best value for the district
6. This bid proposal will be awarded to multiple vendors.
7. North East ISD does not award bids based only on the lowest priced proposals but evaluates quality and
suitability to purpose as well. A list of required evaluation criteria used by the district can be found in Texas
Government Code 44.031(b).
8. After proposals have been evaluated, awarded vendors will be notified in writing. Contracts will be put into effect
by means of purchase orders issued by the Executive Director of Procurement & eCommerce.
9. Payment terms will be net thirty (30) days after acceptance of services or receipt of invoice, whichever comes
last.
Please mail or deliver to completed proposals to:
David C. Bohannon, Executive Director of Procurement& eCommerce
North East Independent School District
8961 Tesoro Drive, Suite 317
San Antonio, Texas 78217
ELECTRONIC OR FAXED BID SUBMISSIONS ARE NOT ACCEPTED BY NEISD.
Completed proposals must be submitted in a sealed envelope with your business name and RFP number
printed on the outside of the envelope. Bid submittals must be received and time-stamped in the Department
of Procurement & eCommerce by the specified bid opening date and time. North East ISD shall not be held
responsible for late submissions. Late submissions will not be opened or considered.
Due Date:
Due Time:
Monday, July 29, 2019
10:30 am CST
North East ISD participates in interlocal agreements with East Central ISD, Judson ISD, Northside ISD and San Antonio
ISD. Awarded vendors can agree to extend proposal pricing to the above listed districts. North East ISD does not
guarantee the use of this proposal by the other school districts and use of the contract will be at the discretion of each
district. Any contract resulting from this agreement is strictly between the individual districts and the proposer.
Company Name ___________________________ RFP #06-20 Software, Product Support, Annual Renewal of
Software Licenses, and Software Consultants
Page 1 of 13
CONFLICT OF INTEREST DISCLOSURE
A Conflict of Interest Questionnaire is included and should be signed and returned with proposal. The governing body of a
local governmental entity may, at its discretion, declare a contract void if the governing body determines that a vendor failed
to file a conflict of interest questionnaire required by Section 176.006. Failure to submit a completed and signed Conflict of
Interest Disclosure may result in the disqualification of the proposal.
PUBLIC INFORMATION REQUESTS
North East ISD is a political subdivision of the State of Texas, and as such all information and documentation in its
possession, custody or control is subject to the requirements of the Texas Public Information Act set forth in Chapter 552
of the Texas Government Code. You understand that by submitting this bid, to include all supporting documentation, it is
in the possession of the District. Therefore, North East ISD must and will provide all procurement and bid submittal
information to any third-party that submits a Public Information Act request for the documents, with the exception of vendor
financial statements.
OPTION TO EXTEND CONTRACT
The NEISD reserves the right to extend this contract for (4) four additional one-year contracts. If the option to renew is
exercised, the contract will continue under the same terms and conditions.
EXTENDED RESPONSE PERIOD
Responses will be accepted throughout the life of the bid and awarded on a periodic basis.
NON-APPROPRIATION OF FUNDS
In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due under this
contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the successful
proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal period for
which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to the portions
of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted or are
otherwise available.
TERMINATION CLAUSE
NEISD reserves the right to terminate this contract including, but not limited to, non-performance with thirty (30) days written
notice.
RIGHT TO REJECT
North East Independent School District of San Antonio, Texas, reserves the right to reject any and all proposals submitted
and to request additional information from all proposers. The contract award will be made to the company who, based on
the evaluation of all responses, applying all selection criteria and oral interviews, if necessary, is determined to be the best
qualified.
VENUE
Both parties agree that venue for any litigation arising from this contract shall lie in San Antonio, Bexar County, Texas.
CERTIFICATE OF INTERESTED PARTIES (HB 1295 FORM)
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law
states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the
business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the
business entity submits the signed contract to the governmental entity or state agency. More information is located at the
following site: https://www.ethics.state.tx.us/tec/1295-Info.htm
If North East ISD determines a HB1295 form is required, the business entity must use the on-line application to enter the
required information on Form 1295 and print a copy of the completed form, which will include a unique certificate number.
An authorized agent of the business entity must sign the printed form. The completed Form 1295 with the certification of
filing number must be filed with the governmental body or state agency with which the business entity is entering into the
contract. The on-line application may be obtained at the following site:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Company Name ___________________________ RFP #06-20 Software, Product Support, Annual Renewal of
Software Licenses, and Software Consultants
Page 2 of 13
TEXAS GOVERNMENT CODE CHAPTER 2270 VERIFICATION FORM
In the 2017 session the Texas Legislature adopted House Bill 89, effective September 1st 2017, which added
section 2270 to the Texas Government Code. This was further amended on May 7th, 2019 stating the term
“company” as used in this act “does not include a sole proprietorship.” The state law requires governmental
entities to receive written verification regarding the boycotting of Israel from a company before entering into a
contract that:
1. is between a governmental entity and a company with 10 or more full-time employees; and
7.
2. has a value of $100,000 or more that is to be paid wholly or partly from public funds of the
governmental entity.
they seek to enter into a contract with for goods or services stating that the company:
1. does not boycott Israel; and
2. will not boycott Israel during the term of the contract.
The attached verification form, if applicable, must be completed and returned with your proposal to the office of
Procurement & eCommerce or your submission will not be considered.
If North East ISD determines a vendor meets the above criteria, a HB2270 form will be provided for the vendor
to complete and return before any transactions can take place.
CONTRACTOR FINGERPRINTING QUESTIONNAIRE
When services will be provided using this contract, NEISD will determine if a contractor needs to be fingerprinted in
compliance with Senate Bill 9, enacted during the 2007 legislative session. If NEISD determines the contractor must be
fingerprinted, they will be notified with further information on how to complete this process.
Company Name ___________________________ RFP #06-20 Software, Product Support, Annual Renewal of
Software Licenses, and Software Consultants
Page 3 of 13
NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive
San Antonio, TX 78217
SECTION I LINE ITEM PRICING
Identify the service(s) and/or product(s) you provide in the lines below, the fee, and the unit of measure (UOM). This may
be per hour, day, project, session, or whatever custom UOM you list.
Description of service provided
Fee per service
Unit of Measure
(hour, day, project,
etc.)
Exceptions and/or comments:
SECTION II: CONTRACTOR/CONSULTANT EMPLOYEES
You may attach a page with additional employees as needed
Legal name of person providing services:
Birthdate (xx/xx/xxxx):
Driver’s License #:
SS#: - -
Employee Business Phone: (
)
Employee Mobile Phone: (
)
Employee Email:
State Issued:
Question
Yes
No
Have you ever been found guilty of, or entered a plea of nolo
contendere (no contest) or been arrested for, been charged with, or are
waiting for trial for any felony or misdemeanor offense under federal,
state, tribal, county or municipal law, regulation or ordinance? You
must answer YES if the matter was dismissed, deferred or vacated.
Once approved by the NEISD Administrator, the Contractor/Consultant (if required to be fingerprinted) is required to
submit a copy of this signed affidavit to TX DPS in order to open an account.
For questions regarding this bid, please contact Faith Williams
NEISD Bid Coordinator at (210)407-0403 or fwilli@neisd.net
Company Name ___________________________ RFP #06-20 Software, Product Support, Annual Renewal of
Software Licenses, and Software Consultants
Page 4 of 13
NORTH EAST INDEPENDENT SCHOOL DISTRICT
8961 Tesoro Drive
San Antonio, TX 78217
SIGNATURE PAGE
Three (3) page requirements: 1. Answer statements 2. Signature 3. Company information.
In the event funds are not appropriated by the NEISD’s governing body in any fiscal period for payments due payments due
under this contract, then the Executive Director of Procurement & eCommerce, or designee, will immediately notify the
successful proposer(s), or their designee(s), of such occurrence and this contract will terminate on the last day of the fiscal
period for which appropriations were received without penalty or expense to NEISD of any kind whatsoever, except as to
the portions of the contract or other payments herein agreed upon for which funds will have been appropriated and budgeted
or are otherwise available.
The undersigned certifies that the firm and/or principals of the firm (check one) are____/are not____ currently debarred,
suspended, or proposed for debarment by any federal entity. The undersigned agrees to notify the District of any change
in this status, should one occur, until such time as an award has been made under this procurement action.
Also, pursuant to the State of Texas Legislative Senate Bill NO. 1, Section 44.034, Notification of Criminal History, the
undersigned affirms this firm (check one) is____/is not____ owned or operated by anyone who has been convicted of a
felony. This statement is not required of a publicly held corporation.
The undersigned affirms that they are duly authorized to execute this contract, that this company, firm, partnership or
individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices, terms
or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person
engaged in this type of business prior to the official opening of this bid.
By submitting this offer, the undersigned acknowledges that the Conflict of Interest questionnaire, in accordance with
HB914, has been received, that instructions have been read, and the questionnaire has been/is being submitted as
necessary.
By submitting this offer, the undersigned acknowledges that the Disclosure of Interested Parties form, in accordance with
HB1295, has been received, that instructions have been read, and the questionnaire has been/is being submitted as
necessary.
Original Authorized Signature ►____________________________________________________________________◄
(Person Responsible for Proposal)
Company_________________________________________________________________________________________
Name of Representative _____________________________________________________________________________
(Type or Print)
Address _________________________________________________________________________________________
City, State ________________________________________________________________ Zip ____________________
Phone ____________________________________________ Fax ___________________________________________
Email ______________________________________________________________ Date _________________________
Company Name ___________________________ RFP #06-20 Software, Product Support, Annual Renewal of
Software Licenses, and Software Consultants
Page 5 of 13

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