1412137447 (RFP) SOCC Video Wall Replacement

Agency:	JEA
State:	Florida
Type of Government:	State & Local
NAICS Category:	334310 - Audio and Video Equipment Manufacturing
Posted Date:	Mar 30, 2026
Due Date:	Apr 14, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The purpose of this solicitation for SOCC Video Wall Replacement (this "Solicitation") is to evaluate and select a vendor to provide a system which encompasses all required overview displays, associated audiovisual components, and a new video display wall essential to real time system operations.

USE THIS LINK TO ACCES THE SOLICITATION VIA ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1036211/

Solicitation Due Date: April 14, 2026

1412137447 Solicitation Document

Attachment Preview

Solicitation

For Participation in

RFP-SOCC Video Wall Replacement

for

Jacksonville, FL

Solicitation Number

1412137447

Optional Pre-Response Meeting via Microsoft Teams or Teleconference on April 2, 2026, at 11:00 AM

EST

Meeting URL: https://teams.microsoft.com/meet/25115041195008?p=V1Xtw08rwbZHIg2o3M

Meeting ID: 251 150 411 950 08

Meeting Passcode: Eu2bP7dR

Dial In: +1 321-558-7338,,968297441# United States, Orlando

Phone conference ID: 968 297 441#

Those planning to attend via Microsoft Teams or teleconference should send contact information to: Angel

Love at iosuad@jea.com 48 hours prior to the Pre-Response Meeting to have contact information

documented.

Responses are due on April 14, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is

provided by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on

how to login to Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft

Teams.

For more information, please contact the JEA Buyer at:

Angel Love at iosuad@jea.com

1.1) Scope of Work

The purpose of this solicitation for SOCC Video Wall Replacement (this "Solicitation") is to evaluate and

select a vendor to provide a system which encompasses all required overview displays, associated

audiovisual components, and a new video display wall essential to real-time system operations. The

upgraded system must be designed and engineered for continuous, mission-critical use, supporting 24-hour,

365-day operations with the reliability and performance expected in a control center environment, as

described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work

with regards to pricing, quality, design, and workmanship.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit

to this Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in

Section 2 of this Solicitation.

1.2) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since

1895. In June 1997, JEA also assumed operation of the water and sewer system previously managed by the

City. JEA is located in Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161,

water and 30,460 reuse water customers. JEA is Florida's largest community owned utility and the eighth

largest municipal in the United States.

1.3) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this

Solicitation to perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms

and all other documents referenced in this Solicitation are on JEA’s E-Procurement and Contract

Management Portal which is provided by Zycus Supplier Network which can be accessed at

https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions on how to login to Zycus is provided

below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation

are the instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the

definitions and commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by

reference this entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on

jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated

herein. All Responses must be made on the appropriate forms and formats as specified by this Solicitation

and uploaded to JEA’s procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed

auditing system provides sealed Response integrity. Responses remain sealed on the platform until the

Close Date & Time (Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally,

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If

Respondent is not able to submit its Response via Zycus, then please email the Response to the JEA

Buyer identified in the Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE

RESPONSES MAY BE REJECTED.

1.4) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone,

contact, title, phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered

in Zycus. To find out if you are registered, try entering your email address in the New User Registration

screen. If you receive a message stating “Email ID already registered”, log in as an Existing User Log-in”. If

you don’t know your password, enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to

the solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the

solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its

acceptance of the of the Zycus insource Terms & Conditions associated with the work. Such Terms and

Conditions may cover non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and

submitting a Response by selecting “Confirm Participation”. JEA will then have a record indicating the

company intends to submit a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select

“Save”. Note each section has a red, yellow, green light code. Items will turn green once completed. Yellow

and red lights mean there is additional action required. Users may also note under each tab, there are

multiple questions to respond to scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user

will need to download. Additionally, Excel pricing tables may need to be uploaded once completed to as part

of the Response. Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are

completed and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the

Response Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction

setting for award consideration. Each user shall manually re-submit its qualifying Response into the live

auction environment for consideration of award.

1.5) Questions

All Questions must be submitted in writing to the JEA Buyer Angel Love at iosuad@jea.com, at least five

business days prior to the opening date. Questions received within five business days prior to the opening

date may not be answered.

1.6) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed

on the cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response

meeting. Those planning to attend the Microsoft Teams teleconference may email their name and contact

information to the JEA Buyer Angel Love, at iosuad@jea.com at least 48 hours prior to the Pre-Response

meeting to facilitate roll call. A Respondent must only sign in representing one company, unless otherwise

agreed to by JEA in writing.

1.7) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time

indicated on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following

website: https://www.jea.com approximately 48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior

to the Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to

waive irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.8) Alternate Provisions and Conditions (RFP&ITN)

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation,

including, but not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation

and any requirements found in the Technical Specifications attached as an exhibit or attachment to this

Solicitation, will be rejected and are of no force and effect. However, JEA reserves the right to negotiate

different terms and conditions and requirements if JEA determines that such terms and conditions and

requirements are in the best interest of JEA.

1.9) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response

evaluated by JEA. Respondents that are working or have worked for JEA in the past 2 years involving

similar work must submit JEA as a reference. JEA reserves the right to ask for additional back up

documentation or additional reference projects to confirm the Respondent meets the requirements stated

below.

JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:

Respondent must demonstrate two (2) successful projects delivering control room systems within electric

utilities or equivalent experience similar to the “Work” with within the last five (5) years ending February 1,

2026.

• One (1) of the two (2) references provided must be for an electric utility similar, in size, and

complexity to JEA.

▪ A similar size is defined as having at least 2,000 employees and/or an organization

monitoring no less than four (4) Electric Generation Stations.

• The account references must include the reference company name, contact person, phone

number, email address and a summary of the scope of work provided. JEA may contact and

verify the account references.

The evaluation team will score the two references provided for this section. Each contract

provided should at a minimum list the following:

Name

Contact Name and Title

Contact's Phone number and Email address

Date of Contract

Description of the scope and services included in the contract and nature of assignments, Client

business sector, e.g., public, private, transportation, utility, financial services, NERC/CIP

compliance, etc.

Any Respondent whose contract with JEA was terminated for default within the last two years shall have its

Response rejected.

1.10) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one

Contract based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA

determines that it is in its best interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a

certificate of insurance (COI) that is in compliance with amounts and requirements as indicated in this

Solicitation. Note that the COI shall specifically indicate JEA as additional insured on all required insurance

except Worker's Compensation and Professional Liability (if applicable). Furthermore, waiver of

subrogation must be provided for all required insurance in favor of JEA, including its board members,

officers, employees, agents, successors, and assigns.

1.12) Liquidated Damages In Contract

The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion

deadlines. The Respondent should review the specific time frames and liquidated damage amounts prior to

submitting its Response.

1.13) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the

use of JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under

this Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier

Diversity Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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1412137447 (RFP) SOCC Video Wall Replacement

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