RFP Snow Shoveling, Plowing & De-Icing Services -

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Division of Finance and Business Affairs




Request for Proposaland Specifications for

Snow Plowing & De-Icing Services 2026






No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language in any form by any means without the written permission of Wayne State University





Wayne State University
Procurement & Strategic Sourcing




July 28, 2026 





Division of Finance and Business Affairs
Procurement & Strategic Sourcing  
5700 Cass Avenue, Suite 4200
Detroit, Michigan   48202
(313) 577-3734
July 28, 2026 

Dear Vendors:

IMPORTANT  PLEASE NOTE: Bid notices will be sent only to those Vendors registered to receive them via our Bid Opportunities ListServ service.  To register, visit http://go.wayne.edu/bids, and click on the Join our ListServ link at the top of the page.  Instructions are at the top of the page, and the BIDS-SNOW_REMOVAL@LISTS.WAYNE.EDU
Listserv service is under Service Bid Opportunities.

Wayne State University invites you to participate in its Request for Proposal process to provide Snow Plowing & De-Icing Services 2026, for the Parking and Transportation, per the specifications contained herein the Request for Proposal.  This service is expected to commence on October 1, 2026.

We have a bid information package complete with the Request for Proposal and complete specifications available for downloading from the University Procurement Website at http://go.wayne.edu/bids (include capitalization and underscores) as of July 28, 2026.  When visiting the Website, click on the Service link in green.  Copies of the RFP will not be available at the pre-proposal meeting.  

To participate, it is Optional that you and/or responsible representatives of your organization attend our pre-proposal conference.  For this RFP, the University offers the following Pre-Proposal Options: Virtual.  The meeting will be held on August 7, 2026, 9:00 am (Eastern - Detroit Time).

Vendors who would like to participate in the pre-proposal meeting via a TEAMS Video Conference or Conference Call, may do so via the information below:

Microsoft Teams Meeting 
On-line or via Conference Call
HYPERLINK "https://teams.microsoft.com/meet/274058910895904?p=S4lcFRGVR9ktAiDlYT"
Click Here to Join Pre-Proposal Meeting
Need to join from a mobile device but dont have TEAMS on it?  
HYPERLINK "https://procurement.wayne.edu/installing-teams"
Visit our website for instruction on adding TEAMS to your device.

Attendance will be taken during the Prebid Meeting.  When Pre-proposal Meetings are Optional, nominal scorecard points will be awarded for attendance.  

We hope you can join us at the Optional pre-proposal meeting.  Please have a copy of this Request for Proposal for your reference during the meeting.  Should you have any questions or concerns about this invitation, please contact me at (313) 5773720, or email: rfpteam2@wayne.edu.  Thank you for your interest in doing business with Wayne State University.

Sincerely,

Valerie Kreher
Senior Buyer

Enclosure

RFP: Snow Plowing & De-Icing Services 2026 for the Parking and Transportation

	  Page No.(s)

I.	Introduction	1


II.	Information for VENDOR	1
A.	General	2
B.	Calendar of Events	2
C.	Optional Pre-Proposal Meeting	2
D.	Examination of the Request for Proposal	2
E.	Delivery of Proposals	3
F.	Proposal Format	3
G.	Proposal Evaluation	4
H.	VENDOR Profile, Experience, References and Lost Accounts	4 
I.	VENDOR Service Plan	5 

III.	Scope of Work and Project Requirements	6


IV.	General Requirements and Guidelines	7


UNIVERSITY PROVIDED SCHEDULES 

Schedule A 		Proposal Certification, Non-Collusion Affidavit, VENDOR Acknowledgements
Schedule B 		Insurance Requirements
Schedule C		Cost Schedule 
Schedule D		Summary Questionnaire


VENDOR CREATED EXHIBITS - TO BE SUBMITTED WITH VENDOR PROPOSAL

VENDOR Exhibit 1	Exceptions / Restricted Services
VENDOR Exhibit 2	Profile/Experience/References
VENDOR Exhibit 3	Service Plan
VENDOR Exhibit 4 	Sample Management Reports


APPENDICES

Appendix 1		Wayne State University Map  (see website: http://campusmap.wayne.edu )
Appendix 2		New Vendor Set-Up Requirements
Appendix 3		WSU Wage Rate Schedules
Appendix 4		Drawings
Appendix 5		Sample Strategic Source Agreement


I.	INTRODUCTION

A. 	Wayne State University, founded in 1868, is committed to preparing its students to excel in a fast-paced and interconnected global society. It combines the academic excellence of a major research university with the practical experiences of an institution whose history, location and diversity make it a microcosm of the world students will enter when they graduate. The University holds the Highest Carnegie Foundation classification for research activity. It has 13 colleges and schools and offers more than 350 academic programs including bachelors, masters and doctoral degrees; post-baccalaureate, graduate and specialist certificates; and three professional programs (http://wayne.edu/about/).

B.	Procurement & Strategic Sourcing is soliciting proposals from qualified professional organizations, hereafter referred to as VENDOR(s), who specialize in providing Snow Plowing & De-Icing Services 2026 of superior quality, at competitive pricing, as described in the Statement of Work section of the Request for Proposal (RFP).   Project must commence on or before October 1, 2026 and be completed by September 30, 2029.

The contract(s) will be for a three-year period ending on September 30, 2029. Thereafter, the UNIVERSITY may, at its option, extend the contract, on a year-to-year basis for up to two one-year periods, through September 30, 2031.  VENDORS must state maximum price increases (if any) for years two and three on Cost Schedule C.

This RFP outlines basic requirements as specified in the Scope of Work section of the RFP (Section III).  Proposals submitted are to be in accordance with the outline and specifications contained in and are to remain in effect a minimum of 120 days from the date of submission and may be subject to further extensions as negotiated.  

C.	The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals received in conjunction with the RFP.  It reserves the right to waive any defect or informality in the Proposals on the basis of what it considers to be in its best interests.  Any proposal may be rejected which the UNIVERSITY determines to be incomplete, conditional, obscure, or has irregularities of any kind.  The UNIVERSITY reserves the right to award to the firm, or firms, which in its sole judgment, will best serve its long-term interest.

This RFP in no manner obligates the UNIVERSITY to the eventual purchase of any products or services described, implied, or which may be proposed, until confirmed by written agreement, and may be terminated by the UNIVERSITY without penalty or obligation at any time prior to the signing of an Agreement or Purchase Order.

D.	Expenses for developing and presenting proposals shall be the entire responsibility of the VENDOR and shall not be chargeable to the UNIVERSITY.  All supporting documentation and manuals submitted with this proposal will become the property of the UNIVERSITY.

E.	All questions concerning this Request for Proposal are to be directed to Valerie Kreher, Senior Buyer, Email; rfpteam2@wayne.edu.  The deadline for questions is August 12, 2026, 12:00 noon.  Under no circumstances may a VENDOR contact other individuals at the UNIVERSITY, or its consultants to discuss any aspect of this RFP, unless expressly authorized by Procurement & Strategic Sourcing to do so.

II.	INFORMATION FOR VENDOR

A.	General

	This RFP contains requests for information.  VENDORS, however, in responding to this RFP, are encouraged to provide any additional information they believe relevant. VENDORS are encouraged to examine all sections of this RFP carefully, in that the degree of interrelationship between sections is high.  


B.	Calendar of E