RFP - Snow/Ice Removal and Ice Melt Services | Missouri Government Bid

Agency:	St. Charles City-County Library District
State:	Missouri
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services 561790 - Other Services to Buildings and Dwellings
Posted Date:	Mar 6, 2026
Due Date:	Mar 10, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
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ST. CHARLES CITY-COUNTY LIBRARY DISTRICT

REQUEST FOR PROPOSALS

SNOW/ICE REMOVAL AND ICE MELT

SERVICES

February 11, 2026

REQUEST FOR PROPOSALS

Snow/Ice Removal and Ice Melt Services

February 11, 2026

The St. Charles City-County Library (“Library”) is requesting proposals from qualified and

experienced companies to provide snow/ice removal and ice melt services for nine (9) Library

branch locations, one (1) Bookmobile Stop and one (1) Central Services building (see Appendix A

for location information).

To be considered as responsive, Proposers must respond to this solicitation in accordance with the

requirements, specifications, terms, and provisions as described and set forth herein. Proposals

must embrace a concept that the successful Proposer will satisfy all of the objectives in the most

cost-effective and efficient way possible as outlined in this document.

The Proposal must be received no later than 2:00 pm. CT, on Tuesday, March 10, 2026, by:

St. Charles City-County Library District

Ms. Chris Donnelly

Purchasing and Building Projects Manager

Central Services Building

77 Boone Hills Drive

St. Peters, Missouri 63376

Any personal delivery of proposals to the Central Services Building should be placed in the

package drop located on the building’s delivery dock. To preserve the integrity of the selection

process, questions regarding this Request for Proposals should be directed only to Ms. Tauquincy

Logan, Facilities & Logistics Manager. If you have any questions, please contact Ms. Logan at

purchasing@stchlibrary.org prior to 2:00 pm, CT, on Thursday, February 19, 2026.

A proposer shall complete the Proposal as required in this Request for Proposals and deliver the

completed Proposal in a sealed envelope marked “Snow/Ice Removal and Ice Melt Services

RFP.” The Library reserves the right to reject any and all Proposals and to waive formalities in the

best interest of the Library.

ST. CHARLES CITY-COUNTY LIBRARY DISTRICT

Request for Proposals

Snow/Ice Removal and Ice Melt Services

RFP Issue Date:

Description:

PROPOSAL SCHEDULE

Wednesday, February 11, 2026

The St. Charles City-County Library District

(“Library”) seeks proposals from qualified and

experienced firms to provide Snow/Ice Removal and

Ice Melt Services services.

Web site address:

https://www.stchlibrary.org/bids-and-rfps

Proposal Delivery Address:

(by mail or hand delivered)

St. Charles City-County Library District

Ms. Chris Donnelly,

Purchasing and Building Projects Manager

Central Services Building

77 Boone Hills Drive

St. Peters, MO 63376

Proposals hand delivered to the Library’s Central Services

Building should be placed in the package drop box located on

the building’s delivery dock

RFP Administrator:

Written Questions Due:

Response to Questions:

Proposals Due:

Notice of Award:

Contract Start Date:

Ms. Chris Donnelly

Purchasing and Building Projects Manager

636-441-2300 x1564

cdonnelly@stchlibrary.org

Thursday, February 19, 2026 by 2:00 pm, CT

Email questions to:

Tauquincy Logan, Facilities Manager

purchasing@stchlibrary.org

Wednesday, February 25, 2026 by 2:00 PM, CT

Issued by Addendum and available at

https://www.stchlibrary.org/bids-and-rfps

Tuesday, March 10, 2026 by 2:00 pm, CT

[include RFP Response Packet and Cost Proposal]

Upon Board of Trustees Approval

July 1, 2026

BACKGROUND

The Library is a political subdivision of the State of Missouri. The Board of Trustees (“Board of

Trustees”) of the Library is a body corporate with all the powers and rights of like or similar

corporations serving more than 405,000 residents.

All management and control of the Library is vested in a Board of Trustees consisting of nine

Trustees appointed by the County Executive of St. Charles County or Mayor of the City of

St. Charles. The Trustees serve staggered three-year terms.

The Board of Trustees appoints a qualified librarian who holds that office at the Board of Trustees’

pleasure as the Chief Executive Officer (“CEO”) of the Library.

As a condition to the contract award, the selected company is required to enter into a contract with

the Library substantially in the form of a Professional Services Agreement.

GENERAL REQUIREMENTS

The Project is subject to all applicable laws of the State of Missouri governing the Library

including but not limited to the following:

● Missouri law prohibits all employers from employing aliens unlawfully present in the United

States to perform work within the State of Missouri, including the Project and proposers must

comply with the provisions relating thereto in Section 285.530, RSMo., as amended.

● Every transient employer must comply with Sections 285.230 through 285.234, RSMo., as

amended, when applicable.

● Pursuant to Sections 34.070 and 34.073, RSMo., the Library prefers to purchase those

materials, products and supplies which are produced, manufactured, compounded, made, or

grown, within the State of Missouri when they are found in marketable quantities and are a

quality suited to the purpose intended, and can be secured without additional cost over

out-of-state products. Quality and fitness of articles will be considered in making purchases or

letting contracts. Similarly, in letting contracts for the performance of any job or services, the

Library prefers Missouri firms, corporations or individuals, or firms, corporations or

individuals which maintain Missouri offices, when the quality of performance promised is

equal and the price quoted is the same or less. Public entities, as well as the successful

proposer, shall comply with these laws. Failure to comply with many of these laws constitutes

a misdemeanor for the successful proposer. The purpose of these laws is to protect the

taxpayers and ensure workplace safety.

In addition to the general requirements listed above, the successful proposer shall comply with

all laws, ordinances, regulations, applicable zoning and building requirements, and orders of

federal, state, county, and local governing authorities pertaining and applicable to each Library

location, the successful proposer and/or the Library.

Applicable insurance coverage must be provided by the successful proposer before any work can

be started on the Project.

These general requirements, this Request for Proposals, the Proposal and any specifications,

drawings, schedules and instructions of the Project shall be incorporated in the contract and/or

purchase order signed by the parties should the proposer be awarded a contract under this

Request for Proposals.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP - Snow/Ice Removal and Ice Melt Services

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