RFP – Snack and Coffee Vending Services All questions about | Maryland Government Bid

Agency:	Wor-Wic Community College
State:	Maryland
Type of Government:	State & Local
NAICS Category:	454210 - Vending Machine Operators
Posted Date:	Nov 19, 2025
Due Date:	Dec 15, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Proposals for:

SNACK AND COFFEE

VENDING SERVICES

for

WOR-WIC COMMUNITY COLLEGE

32000 Campus Drive

Salisbury, MD 21804

All proposal responses must be submitted prior to 2:00pm local time on December 15, 2025.

IMPORTANT: Your response may be considered Not Responsible or Non-Responsive if any

portion of this inquiry is not complete. No proposal will be accepted after the date and time

stated above.

Allison Canada, CPPO, C.P.M.

Exec. Director of Business Support Services

NOTICE: Prospective proposers who have received this document from a source other than the exec. director of

business support services should immediately go to the Wor-Wic Community College purchasing website to ensure

that they have received the complete documents and any addenda or other communications issued in relation to this

RFP. A proposer’s failure to monitor the website may result in non-receipt of important information prior to the

closing date and may result in rejection of a proposal. A prospective proposer who fails to monitor the Wor-Wic

Community College website assumes complete responsibility in the event that they do not receive communications

from the college prior to the closing date.

TABLE OF CONTENTS

RFP Schedule …………………………………………………………….…………….........3

Section 1: General Information………….. .…………………………………..………...…...4

Section 2: Scope of Work……………………………………………………………………6

Section 3: Instructions to Proposing Firms ……………………………………………...…10

Section 4: Submittal Format ……………….…….….….……………………..……….…...12

Section 5: Required Submission Documents………………………………..……………....16

Section 6: Terms and Conditions………………………………………………….……..….28

Exhibit A: Campus Map………….……………………………………………………….33

TENTATIVE TIME FRAME FOR PROCESS OF CONTRACTOR

SELECTION, CONTRACT AWARD AND INITIATION

The schedule for the proposal process is shown in the table below. Dates currently

established for selection of contractor, contract award and contract initiation dates are

included.

NOTE: OFFERING FIRMS ARE HEREBY ADVISED THAT THESE DATES ARE

SUBJECT TO CHANGE AS COLLEGE OFFICIALS DEEM APPROPRIATE AND

NECESSARY FOR PROPER FULFILLMENT OF THE INTENTIONS OF THE

PROPOSAL PROCESS.

Nov. 21, 2025 Notice to Bidders published on eMaryland Marketplace, Bid Locker,

and the College’s website.

Dec. 5, 2025 Deadline to submit questions, prior to 2:00pm, to acanada@worwic.edu

Dec. 9, 2025 The College will issue an Addendum answering all questions.

Dec. 15, 2025 Deadline to submit proposals, prior to 2:00pm.

Jan. 8-12, 2026 Interviews

Jan. 16, 2026 Contract award notification

Feb. 7, 2026 Service begins

Section 1: General Information

A. Wor-Wic Community College is requesting proposals for snack and coffee vending services

on the main campus in Salisbury, MD. The award will be made to the most responsive and

responsible vendor.

B. All contractors responding to this RFP must be a professional services contractor licensed

and experienced in providing vending machine services, have been in business and

regularly engaged in providing such services for a minimum of three (3) years,

demonstrated experience with projects of similar scope and size, and be licensed to work in

the State of Maryland and insured. Failure to provide such evidence will result in the

bidder being determined to be non-responsive and not eligible for contract award.

C. This solicitation implies no obligation on the part of the College. Wor-Wic Community

College reserves the right to accept or reject any and all proposals in whole or in part, or to

waive any technicality it deems in the best interests of the College.

D. The sole point of contact for this solicitation is: Allison Canada, Exec. Director of Business

Support Services. Phone: 410-334-2918, email: acanada@worwic.edu Under no

circumstances are proposers, including third party firms or their staffs, to contact other

College staff, faculty, or any related constituency for purposes associated with the RFP,

including but not limited to, obtaining or providing information unless specifically noted in

the Scope of Work. Proposers failing to comply with this requirement will be disqualified.

E. Any contract negotiated as a result of this RFP will be governed by the laws of the State of

Maryland and the United States of America. The successful proposer shall at all times

observe and comply with Federal, State of Maryland and local laws, ordinances, orders,

codes and regulations and the articles and provisions of the Building Code(s) existing at the

time of or enacted subsequent to the execution of a contract which in any manner affects the

firm’s ability to perform contractual requirements.

F. Non-Performance of Work: Work will be considered incomplete or unsatisfactory when

any one of the following conditions exists:

a. The work was not performed in strict accordance with the RFP and Scope of Work.

b. The work was not performed within the allotted time frame.

c. The work as required by the RFP and Scope of Work was not entirely completed.

The above is not exhaustive of all conditions that determine non-performance of work.

Determination of non-performance of work may be grounds for the firm’s termination from

the contract.

G. In the event the performance of work or services from this Request Proposal are delayed by

causes beyond the control of and without the fault or negligence of the Contractor, the

College shall have the option to:

a. Terminate the Contract, or

b. Allow for an extended the time of the performance.

H. Any changes made to this Request for Proposal as a result of time delay shall be in writing.

In the event that the time for performance on this Contract is extended beyond the term

provided for, all the other terms and conditions shall remain in full force and effect.

I. The contract shall include any and all related contract documents, to include, but not limited

to, the College’s RFP, any Addendums, the Contractor’s Proposal, any and all subsequent

correspondence; all required submittals, i.e., certificate of insurance, as well as any other

documents which may be required and mutually agreed upon and negotiated by the College

and the successful contractor. The Proposal, addenda and submittals required as a part of

the Proposal evaluation process, will become an integral part of the final contract. Should

there be any conflict between these specifications and the final contract document, the

specifications contained herein shall take precedence.

J. By submitting a response to this solicitation, the proposer shall be deemed to represent that

it is not in arrears in the payment of any obligation due and owing the State of Maryland or

the United States of America, including the payment of taxes and employee benefits and

that it shall not become so in arrears during the term of the contract if selected for contract

award.

K. Notice to Proceed: After the contract has been executed and all required documents

received, the College will issue a “Notice to Proceed”. Delivery and installation of vending

machines will be coordinated with the College’s representative. It is expected that

installation will take place prior to February 7, 2026. The successful contractor is expected

to immediately begin servicing Wor-Wic Community College for the services expressed in

this RFP.

L. Insurance Requirements

a. The Contractor shall maintain in force at all times during the term of the contract,

such insurance that will indemnify and hold harmless the College from Worker’s

Compensation and Public Liability claims for property damage and personal injury,

including death, which may arise from the contractor’s operations under the

contract, or by anyone directly or indirectly employed by the contractor. The

contractor’s insurance will be with an insurance carrier licensed to do business in

the State of Maryland acceptable to the College, with the following minimum

insurance coverage:

i. Statutory Worker's Compensation and Employer's Liability Insurance under

the State of Maryland statutory requirements, to protect the Contractor from

any liability or damages of any injuries (including death and disability) to

any and all of its employees, volunteers, or subcontractors, including any

and all liability or damage which may arise by virtue of any statute or law in

force within the state of Maryland, or which may be hereinafter enacted.

ii. Commercial General Liability Insurance to protect the Contractor, its

subcontractors, and the interest of Wor-Wic Community College against any

and all injuries to third parties, including bodily injury, personal injury and

property damage, resulting from any action or operation under the

Agreement or in connection with the contract work. The General Liability

Insurance shall provide combined single limits of $1,000,000 per

occurrence, $2,000,000 aggregate, naming Wor-Wic Community College as

an Additional Insured and it shall be stated on the insurance certificate with

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP – Snack and Coffee Vending Services All questions about this RFP are due to acanada@worwic.edu prior to 2:00pm on December 5, 2025.

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