RFP 2026-04: Senior Center Services for Older or Disabled Adults - List of Questions and Answers

Agency:	Greater Nashville Regional Council
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541990 - All Other Professional, Scientific, and Technical Services 624120 - Services for the Elderly and Persons with Disabilities
Posted Date:	Feb 19, 2026
Due Date:	Mar 11, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFP 2026-04: Senior Center Services for Older or Disabled Adults

GNRC is seeking proposals from qualified community facilities capable of providing a broad spectrum of services and a facility for recreational activities for older adults, adults with disabilities, and their caregivers in one or more of the Tennessee counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson.

Issue Date: February 18, 2026
Proposal Deadline: 11:59 p.m. CDT on March 22, 2026
Inquiries: Questions about the solicitation should be directed in writing to rfp@gnrc.org .
Download Full RFP Document
Online Application Form (OPTIONAL)
List of Questions and Answers (as of 1:15 p.m. February 19, 2026)

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Senior Center Services

_____________________________________________________________________

Request for Proposals

RFP-2026-04

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFP Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee General

Assembly to convene local and state leaders for the purposes of planning and programming state and federal

investments into public infrastructure and a range of social services.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org.

About this Solicitation

GNRC is seeking proposals from community facilities capable of providing a broad spectrum of services and a

facility for recreational activities for older adults, adults with disabilities, and their caregivers. The GNRC intends

to award one or more contracts to qualified multipurpose senior centers capable of providing the services

described in this RFP.

Important Dates and Deadlines

RFP Issued: 02/18/2026

Written questions accepted through 03/08/2026

Submission Deadline: Proposals must be submitted by 03/22/2026

Contract Period: July 1, 2026 – June 30, 2030

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the RFP number.

Amendments to this Solicitation

Any doubt as to the requirements of this RFP or any apparent omission or discrepancy should be presented in

writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this RFP. Any

amendments to this RFP will be posted online at www.GNRC.org/Procurement.

Non-Discrimination

GNRC does not discriminate on the basis of race, color, national origin, including limited English proficiency

(LEP), gender, gender identity, sexual orientation, age, religion, creed, or disability in admission to, access to, or

operations of its programs, services, or activities. Discrimination against any person in recruitment, examination,

appointment, training, promotion, retention, discipline, or any other employment practices because of non-

merit factors is prohibited. Any person who believes that discrimination has occurred by GNRC, or its contractors, sub-

recipient, and/or consultants on the basis of race, color or national origin, including limited English proficiency (LEP), in

violation of Title VI may file a written complaint. Complaints may also be filed with the state or federal agency involved,

and with the Tennessee Human Rights Commission. Complaints must be filed within 180 days of the alleged

discriminatory act. GNRC’s full non-discrimination policy and additional information about ADA or English

language accommodations are available online at www.GNRC.org/legal.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-04 | PAGE i

Table of Contents

Section 1. Background ........................................................................................................................... 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Project ..............................................................................................................................................1

Section 2. Scope of Project.................................................................................................................... 3

2.1 Senior Center Requirements .............................................................................................................................3

2.2 Requested Services ...........................................................................................................................................6

Section 3. Instructions to Offerors ........................................................................................................ 8

3.1 Pre-Proposal Inquiries .......................................................................................................................................8

3.2 Submission Requirements.................................................................................................................................8

3.3 Proposal Contents .............................................................................................................................................8

3.4 Terms and Conditions .....................................................................................................................................10

Section 4. Selection Process ............................................................................................................... 12

4.1 Proposal Reviews ............................................................................................................................................12

4.2 Final Evaluations..............................................................................................................................................12

4.3 Solicitation Outcomes .....................................................................................................................................12

4.4 Protests ...........................................................................................................................................................13

Attachment A. Assurance and Certification........................................................................................ A

Attachment B. Business Information ................................................................................................... B

Attachment C. Service Details .............................................................................................................. C

Attachment D. Funding Request .......................................................................................................... D

Attachment E. Sample Contract Terms ............................................................................................... E

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-04 | PAGE ii

Section 1. Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC or Regional Council) is a public agency established by the

Tennessee Development District Act of 1965 and further empowered by Title 64, Chapter 7, Part 1, Tennessee

Code Annotated (TCA), as amended (the Act) to convene local and state leaders for the purposes of planning

and programming state and federal investments into public infrastructure and a range of social services. GNRC is

owned by and operated on behalf of its local government membership comprised county governments in the

counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart,

Sumner, Trousdale, Williamson, and Wilson, Tennessee, and all incorporated municipalities and metropolitan

governments located within these counties.

GNRC is governed by a regional body comprised of city mayors, county mayors/executives, state legislators,

appointments representing business/industry, and appointments representing minority populations. The

Regional Council’s Executive Board convenes monthly to enact the adopted Annual Work Program and Budget

on behalf of the membership and oversee the GNRC’s programs and services carried out by its staff.

1.2 About the Project

GNRC is seeking proposals from multipurpose senior centers and community facilities for the organization and

provision of a broad spectrum of services, including Health Promotion and Disease Prevention services.

GNRC is designated by the State Unit on Aging (SUA) as the Area Agency on Aging and Disability (AAAD) for

thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services, advocacy, inter-agency

coordination, and information-sharing opportunities to improve the quality of life for older or disabled

Tennesseans. GNRC delivers a range of federal and state programs in partnership with local agencies and

private-sector organizations. Find out more at www.GNRC.org.

Service Area

GNRC seeks to contract with at least one senior center located in each county listed below. The following table

indicates the demographics for each county in GNRC’s service area:

County

Cheatham

Davidson

Dickson

Houston

Humphreys

Montgomery

Robertson

Rutherford

Stewart

Sumner

Trousdale

Population

60+

population

% of 65+

who are

minority

10,032

2.60%

128,786 26.20%

13,462

5.80%

2,216

3.60%

5,333

3.00%

34,372 19.10%

16,307

6.50%

58,541 13.00%

3,977

3.40%

47,141

6.70%

2,089

10.70%

Language

% of 65+ who speak

language other than

English at home

1.30%

8.20%

1.30%

0.50%

0.70%

8.60%

3.50%

6.40%

4.00%

2.60%

0.70%

Poverty

% of 65+ who

are below

poverty

% of 65+ who are

low-income

minority

7.20%

0.20%

11.10%

2.90%

11.40%

0.70%

15.60%

0.60%

7.60%

0.20%

7.80%

1.50%

8.90%

0.60%

7.60%

1.00%

11.50%

0.40%

8.50%

0.60%

25.20%

2.70%

Rural

% of 65+ who

reside in a rural

area

83.00%

3.50%

67.80%

100.00%

82.50%

19.70%

53.20%

17.00%

100.00%

27.90%

100.00%

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-04 | PAGE 1

County

Williamson

Wilson

Population

60+

population

% of 65+

who are

minority

54,154

5.40%

35,587

6.00%

Language

% of 65+ who speak

language other than

English at home

4.80%

2.70%

Poverty

% of 65+ who

are below

poverty

% of 65+ who are

low-income

minority

5.10%

0.30%

7.20%

0.40%

Rural

% of 65+ who

reside in a rural

area

19.40%

38.50%

Target Population

Services must be targeted primarily to adults aged sixty and older (older adults) in the greatest social or

economic need, with particular attention to low-income, minority older adults, and those residing in rural areas.

At a minimum, GNRC strives to provide services to older adults and their caregivers in the greatest social or

economic need in proportion to the population of the counties served.

Reimbursement-Based Contract

This contract is a reimbursement-based contract. This means that contractors must incur the costs related to

the contract and provide appropriate documentation of your expenditures. Once GNRC receives an acceptable

invoice and supporting documentation, GNRC will then submit the cost for reimbursement to its funders. When

GNRC receives the funds, it then disburses them to your business. There is no guaranteed payment time for

invoices, and the average time of payment is approximately 45 days after the time complete documentation is

submitted. This means that, for example, services provided on August 15 would be invoiced on September 8th

and likely not be paid for until October 23rd or later.

Funding Sources and Programs

Funding sources include federal Older Americans Act Title III B Supportive Services funds, federal Older

Americans Act Title III D Health Promotion and Disease Prevention funds, and State of Tennessee Senior Center

Operations funds.

The following is a brief description of each program:

 Multipurpose Senior Centers (also referred to as Senior Centers) are community facilities that organize

and provide a broad spectrum of services and that provide facilities for recreational activities for older

adults. Eligible organizations may also host a virtual Senior Center. Services provided include health

(including mental and behavioral health), social, nutritional, and educational services. Senior Centers are

funded through the following:

 Older Americans Act (OAA) Title III B funds, which provide an array of supportive services designed to

allow older adults to reside in the community and in their own homes with the maximum amount of

dignity for as long as possible. Title III B services are targeted to older adults with the greatest economic

need, with particular attention to low-income minority individuals, those with the greatest social needs,

and those residing in rural areas. Federal funds require a 10% match of local cash or in-kind funds.

o State of Tennessee Senior Center Operations funds supplement the operations of Multipurpose

Senior Centers in conjunction with federal OAA funding. Eligibility and utilization of state

funding correspond with OAA funding. State funds require a 50% match of local cash or in-kind

funds.

 Health Promotion and Disease Prevention Programs (also referred to as Evidence-Based Programming)

are designed to improve health and well-being and to reduce disease and injury for older adults. Eligible

programs must meet all requirements of evidence-based programming as set by the Administration for

Community Living (ACL). More information about these requirements is provided in Section 2.2. These

programs are funded through OAA Title III D funds.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2026-04 | PAGE 2

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP 2026-04: Senior Center Services for Older or Disabled Adults - List of Questions and Answers

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