RFP 2025-06 Section Eight Management Assessment Program (SEMAP) Indicator Auditing...

Agency:	Montgomery Housing Authority
State:	Alabama
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Dec 10, 2025
Due Date:	Jan 5, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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525 South Lawrence Street

Montgomery, Alabama 36104

REQUEST FOR PROPOSALS (RFP) 2025-06

Section Eight Management Assessment Program (SEMAP) Indicator Auditing Services

DATE ISSUED:

Tuesday, December 9, 2025

TYPE OF PROJECT:

The Montgomery Housing Authority (“MHA”) seeks proposals from

qualified individuals and/or firms to provide Section Eight Management

Assessment Program (SEMAP) Indicator Auditing Services for the

Housing Choice Voucher Program (HCV).

CONTACT PERSON:

Sheila Brown, Procurement/Contract Administrator

sbrown@mhatoday.org

LAST DAY FOR QUESTIONS:

Tuesday, December 23, 2025, at 3:00 p.m. (CST)

SUBMISSION DEADLINE:

Monday, January 5, 2026, at 3:00 p.m. (CST)

SUBMISSION ADDRESS:

Sheila Brown, Procurement/Contract Administrator

Montgomery Housing Authority

525 South Lawrence Street

Montgomery, Alabama 36104

Separate sealed proposals will be accepted at the MHA’s Procurement/Contract Office, 525 South Lawrence

Street, Montgomery, Alabama 36104, until the date and time noted above. Proposals will be held in

confidence and not released in any manner until after the contract has been awarded.

The responsibility for submitting a response to this RFP at the MHA on or before the stated time and date will be

solely and strictly the responsibility of the respondent. The offeror shall wholly absorb all costs incurred in the

preparation and presentation of the proposal.

Copies of this RFP are available by visiting MHA’s website at www.mhatoday.org, visiting the Housing

Agency Marketplace at https://ha.internationaleprocurement.com , or can be requested in writing by

emailing Sheila Brown at sbrown@mhatoday.org.

The Montgomery Housing Authority

RFP 2025-06 Section Eight Management Assessment Program (SEMAP) Indicator Auditing Services

TABLE OF CONTENTS

GENERAL INFORMATION

Introduction

Purpose

Background

Method of Solicitation

Obtain Copies of this Solicitation

PART I-SCOPE OF SERVICES

PART II – SUPPLEMENTAL INSTRUCTIONS TO RESPONDENTS

2.1 Submission of Proposals

2.2 Interpretation/Questions

2.3 Addendum and Update Procedures for the RFP

2.4 Proposal Format

2.5 Submittal Forms

2.6 Acceptance of Proposals

2.8 Withdrawal of Proposals

2.9 Award of Contract

2.10 HUD Debarment and Suspension List

2.11 Certification of Legal Entity

2.12 Cost Borne by Respondent

2.13 Best Available Data

2.14 Contact with MHA, Staff, Board Members and Residents

2.15 Licenses and Insurance

2.16 Respondent Responsibilities

2.17 No Claim Against MHA

PART III – SUBMISSION REQUIREMENTS

3.1 Tabbed Proposal Submittal

3.2 Proposal Pricing/Cost

3.3 Required Certifications/Forms

PART IV – PROCUREMENT PROCESS

4.1 Proposal Evaluation/Contract Award

4.2 Evaluation Criteria

4.3 Summary of Evaluation Criteria

GENERAL INFORMATION

Introduction

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The Montgomery Housing Authority

RFP 2025-06 Section Eight Management Assessment Program (SEMAP) Indicator Auditing Services

The Montgomery Housing Authority (MHA) was established in 1939, as a local control entity in Montgomery,

Alabama, for the provision and administration of publicly funded affordable housing built as part of President

Franklin D. Roosevelt’s New Deal following the Great Depression. The Montgomery Housing Authority’s currently

has approximately 1,184 Public Housing (PH) units across multiple apartment complexes in the City of

Montgomery, AL. The Montgomery Housing Authority (MHA) administers over 3,000 HCV vouchers in Autauga,

Elmore, and Montgomery Counties. MHA also provides Project-Based rental assistance where the rental

assistance is tied to a specific unit. In addition, MHA has several special purpose voucher programs including,

Homeownership and Veterans Affairs Supportive Housing (VASH), Foster Youth Initiative, and Emergency

Housing Vouchers.

Purpose

The Montgomery Housing Authority (“MHA”) seeks proposals from qualified individuals and/or firms to conduct

a compliance audit of the Housing Choice Voucher Program (HCV) in accordance with the Department of Housing

and Urban Development’s (HUD) 24 CFR 985.2 of the Section Eight Management Assessment Program (SEMAP)

Indicators. MHA’s HCV program currently consists of 3120 vouchers in the Montgomery, AL area.

Background

The Montgomery Housing Authority (MHA) is seeking respondents to provide proposals to conduct compliance

audit of the Housing Choice Voucher Program (HCV). MHA’s fiscal year starts April 1st and ends March 31st of

the following year. MHA’s previous SEMAP score was 93. The Awardee shall provide annual SEMAP audit

services. MHA maintains both paper and electronic tenant files. MHA has previously within the last fiscal year

contracted with Gilson Housing Partners and is now contracted with Nan McKay to provide QC HQS Inspection

services. MHA’s SEMAP Universe for a sample size greater than 35 for each indicator for FY 2022 is below

and would remain the same for the current fiscal year:

Indicator 1-New Admission Universe: 1024

Indicator 2-Rent Reasonable Universe: 704

Indicator 3-Determination of Adjusted Income: 3263

Indicator 5-HQS Quality Control Inspections: 3071

Indicator 6-HQS Enforcement: 2205

The current vendor providing SEMAP Auditing Services is Allecca Consulting Services.

Method of Solicitation

MHA is soliciting competitive proposals from qualified lodging providers with a documented record of

accomplishments providing the required services. The Request for Proposals (RFP) seeks to identify potential

providers for the scope of services listed herein.

Obtain Copies of this Solicitation.

Single copies of the RFP package may be obtained, at no cost by:

1. Visiting the MHA’s website at: www.mhatoday.org

2. Downloading at the Housing Agency Marketplace (E-procurement) at

https://ha.internationaleprocurement.com

3. Requesting via email to sbrown@mhatoday.org

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The Montgomery Housing Authority

RFP 2025-06 Section Eight Management Assessment Program (SEMAP) Indicator Auditing Services

4. Copies may also be picked up in person at:

Montgomery Housing Authority

Procurement/Contract Office

525 South Lawrence Street

Montgomery, Alabama 36104

PART I - SCOPE OF SERVICES

The Montgomery Housing Authority, MHA, seeks Respondents to conduct a compliance audit of the Housing

Choice Voucher Program (HCV). MHA's HCV program currently consists of 3120 vouchers in the Montgomery,

Alabama area. The Respondents shall audit client files and perform an on-site fiscal review of MHA's HCV

program in accordance with 24 CFR 985.2 of Section 8 Management Assessment Program (SEMAP) Indicators.

A. The Respondents shall conduct an on-site fiscal audit of MHA's SEMAP performance under the

Housing Choice Voucher Program, pursuant to all applicable regulatory requirements contained in 24

CFR 985 and prepare a written report of the findings that also contain specific recommendations for

program improvement.

B. The Respondents shall select, at random, from the MHA provided universe of active and move-out

participants in accordance with Quality Control Standards for each SEMAP indicator according to 24

CFR Part 985. The Respondent shall ensure and document the following:

a. Files are present and accounted for electronically and physically in the approved case

management system.

b. Samples are selected in accordance with SEMAP approved methodology for MHA.

c. New Admissions were placed on the waiting list and selected from it in accordance with

sections of MHA's Administrative Plan that addresses the application process and the waiting

list.

d. The current annual recertification was completed on time, and all supporting documentation is

in the electronic and paper file, as appropriate.

e. All family members are listed on the corresponding family report (form HUD- 50058).

f. Correct voucher size was distributed.

g. Accurate Payment Standard was applied.

h. Current Utility Allowance are applied, and correct utility schedule used, as documented in the

file.

i. Rent Reasonableness analysis has been performed and rent is reasonable.

j. All income, assets, expenses, allowances, and/or deductions are verified and calculated

correctly in the appropriate schedule of the client file.

k. Correct calculation of income, adjusted income, Total Tenant Portion (TTP), Housing

Assistance Payments (HAP), Utility Housing Assistance Payment (UHAP), etc. as recorded in the

occupancy table of client electronic record.

l. HAP and UHAP payments are accurate (individuals receiving payments are eligible and the

amounts are correct).

m. MHA electronic and/or paper file organization are recorded under appropriate tabs.

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The Montgomery Housing Authority

RFP 2025-06 Section Eight Management Assessment Program (SEMAP) Indicator Auditing Services

C. The Respondent shall include a review of MHA's contracted HCV inspection company to assess for

any risk factors.

D. The Respondent shall provide recommendations for any needed procedural or administrative changes

to minimize any risk the program may undertake.

PART II – INSTRUCTIONS FOR SUBMITTING PROPOSALS

2.1 Submission of Proposals

Respondents should submit one (1) original, one (1) hard copy and one (1) electronic device (flash drive) copy

of their proposal. The mailed original submission shall be dated and signed by an authorized official of the

company. Hard copy proposals must be submitted in a sealed envelope that shows the company’s name and

address, and clearly written on the outside of the sealed envelope must be the words “SEMAP Indicator Auditing

Services (RFP 2025-06) – Monday, January 5, 2026, at 3:00 p.m. (CST)”. The electronic device must be

labeled with the RFP number ‘RFP 2025-06’ and the company’s name and must be enclosed in the sealed

envelope with the hard copies. The electronic device proposal must contain the same information as required

with the original submissions and must be complied as a single document. Emailed submission will not be

accepted.

Respondents may also submit their proposals electronically versus submitting hard copies, by visiting the

Housing Agency Marketplace (Eprocurement) https://ha.internationaleprocurement.com. Respondents are

encouraged to register prior to submission deadline. It is recommended that the Respondent submits its proposal

in sufficient time to ensure acceptance. The Respondent will receive notification of acceptance of submission to

the Eprocurement marketplace. If the Respondent encounters any issues relating to the electronic submission,

please contact the Eprocurement marketplace via their online “Customer Service” link. The Respondent must

enter the pricing as indicated on the site in order for their submission to be accepted. Emailed submissions will

not be accepted.

Proposals received after the deadline date and time may be determined unacceptable. Refer to form HUD 5369-

B, Section 6, regarding late submissions and withdrawals.

All proposals must be submitted in accordance with the conditions and instructions provided herein and must

remain open for acceptance for one hundred and eighty (180) days from the due date. Proposals should

demonstrate detailed plans on how the Respondent intends to provide the required services in a manner that will

result in the successful and timely completion of the service(s). In addition, the proposal should demonstrate the

Respondent’s capacity and readiness to perform the Scope of Services immediately upon execution of a contract

with MHA. Finally, the proposal should include evidence of the Respondent’s previous experience and

qualifications, relative to the provision of such services.

2.2 Interpretation/Questions

During the period between issuance of this RFP and the proposal due date, no oral interpretation of the RFP’s

requirements will be given to any prospective respondent. Requests for interpretation must be made, in writing,

by the questions due date and time as indicated on the coversheet (first page) of the RFP and sent to: Email:

sbrown@mhatoday.org.

2.3 Addendum and Update Procedures for the RFP

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 2025-06 Section Eight Management Assessment Program (SEMAP) Indicator Auditing Services Addenum 1

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