RFP Secondary #CV26-100 College Corps Event Management and Support

Basic Information
Title	RFP Secondary #CV26-100 College Corps Event Management and Support
Agency	Gov Ofc Serv and Community Eng
Department	Gov Ofc Serv and Community Eng
Event ID	0000039555
Format/Type	Sell Event / RFx
Published Date	06/12/2026
Bid Due Date	07/29/2026
Pre Bid Conference	Non Mandatory
Pre-bid Date	06/17/2026 2:00PM
Pre-bid Location	Online Zoom Webinar

Category Information

UNSPSC

80101600 MGMT Business Prof & Admin Services - Project management 80101604 MGMT Business Prof & Admin Services - Project management - Project administration or planning 80171901 Volunteer relations and management and engagement 80171906 Government relations consultation and engagement 80171907 Community relations consultation and engagement 86132201 Specialized educational services - Educational support services - Training workshop service

Contact Information
Name	Paul Wong
Email	paul.wong@californiavolunteers.ca.gov

The purpose of this Request for Proposals (RFP) is to solicit a qualified contractor to provide comprehensive event management and support services for the College Corps Statewide Cohort Experience initiative. The selected contractor will plan and execute 16 large-scale statewide events over a two-year period; facilitate content planning processes; assist with session facilitator recruitment, training and preparation, and support efforts as directed by California Volunteers; produce event materials and environmental branding; and provide overall project management, staffing, logistics, and operational oversight in support of California Volunteers- goal of building a shared sense of identity, connection, and purpose among College Corps fellows across California.

The up to award amount is $1,488,074.00.

Important notes for proposers:
-A minimum of 3% Disabled Veteran Business Enterprise Services (DVBE) and a minimum of 25% Small Business (SB) participation is required to submit a proposal
-Requires a minimum total dollar amounts for the Personnel, Staffing, and Subcontractor Costs (Minimum $686,000), Indirect Event Costs (Minimum $188,000), and Direct Event Costs (Minimum $537,000). Please refer to page 10 to page 11 in Attachment 3 Draft Standard Agreement for more details. Attachment 5 Cost Worksheet Template has further instructions as well

Addendum 1 (6/15/2026): Attachment 2 - Notice to Bidders, Section F(5), Phase 5: Cost
Evaluation section updated to reflect out of 60 points. Everything related to this section is now
updated. This is to ensure the cost score is at least 30% of the total score to abide by the State
Contracting Manual (SCM), Volume 1.

All sections previously mentioned four evaluation phases are now updated to reflect five
evaluation phases.

Addendum 2 (6/19/2026): Webinar PowerPoint slide deck uploaded.

Webinar Zoom meeting can be viewed at https://californiavolunteers.app.box.com/s/ouz2ozt6lg8yvo1l4f125fc0ecyziff5

Addendum 3 (6/24/2026): RFP Secondary #CV26-100 Q&A uploaded.

Addendum 4 (6/30/2026): Added more Q&A for more inquiries we have received since Addendum 3 to RFP Secondary #CV26-100 Q&A.

Addendum 5 (7/22/2026): Notice of Intent to Award posted and uploaded.