RFP# 53-27 School District Physician- REBID 5.26.26

EAST ORANGE BOARD OF EDUCATION
EAST ORANGE, NEW JERSEY 07017
COMPETITIVE CONTRACTING
Request for Proposal (RFP)
Proposal Specifications & General Requirements
SCHOOL DISTRICT PHYSICIAN
RFP 53-27
Rochelle Gabriel
Qualified Purchasing Agent
Submission Due Date:
Tuesday, June 16, 2026
10:00 a.m.
School District Physician RFP 2026-2027 SY 1 | P age

EAST ORANGE BOARD OF EDUCATION
EAST ORANGE, NEW JERSEY 07017
COMPETITIVE CONTRACTING-- REQUEST FOR PROPOSALS (RFP)
LEGAL ADVERTISEMENT
The EAST ORANGE BOARD of Education solicits proposals through the Competitive Contracting
process in accordance with N.J.S.A. 18A:18A-4.1 et seq.
PROPOSAL RFP 53-27 SCHOOL DISTRICT PHYSICIAN
All necessary proposal specifications and proposal forms may be secured upon written request to:
Rochelle Gabriel
Qualified Purchasing Agent
East Orange Board of Education
199 4th Ave
East Orange, New Jersey 07017
Email: rochelle.gabriel@eastorange.k12.nj.us
Proposals must be submitted in a sealed envelope and delivered to the Office of the School Business Administrator/
Board Secretary of the East Orange Board of Education on or before the date and time indicated below.
The envelope is to bear the following information:
Title: SCHOOL DISTRICT PHYSICIAN
Proposal Number RFP 53-27
Name and Address of Vendor
Proposal Opening Date Tuesday, June 16, 2026
Proposal Opening Time 10:00 a.m.
The envelope must be addressed to:
EAST ORANGE BOARD OF EDUCATION
Attention: Rochelle Gabriel, Qualified Purchasing Agent
199 4th Ave
East Orange, New Jersey 07017
School District Physician RFP 2026-2027 SY 2 | P age

The proposal opening process will begin on the advertised date and time at the East Orange Board of
Education, Street Address, East Orange, New Jersey 07017. Proposals may also be submitted to the
Qualified Purchasing Agent or designee at the proposal opening meeting in the Board Meeting Room prior
to the advertised date and time. The Qualified Purchasing Agent shall publicly receive and open all
proposals on the advertised date and time.
No proposals shall be received after the time designated in the advertisement.
The Board of Education does not accept electronic (e-mail) submissions of Competitive Contracting
proposals.
All vendors are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et
seq.
Statement of Ownership Requirement: Pursuant to N.J.S.A. 52:25-24.2, Bidders (proposers) shall submit a
statement setting forth the names and addresses of all persons and entities that own ten percent or more of
its stock or interest of any type at all levels of ownership.
A Non-Collusion Affidavit and a Contractor Questionnaire/Certification are requested to be filed with the
proposal. The proposal package will also include other documents that must be completed and returned
with the proposal. Failure to complete and submit all required forms may be cause for disqualification and
rejection of the proposal.
The Board of Education reserves the right to disqualify any or all vendors pursuant to N.J.S.A. 18A:18A-4.5
(b) and/or N.J.S.A. 18A:18A-22 and to waive minor informalities or non-material exceptions.
All proposals solicited and received are done so pursuant to the Competitive Contracting Process. N.J.S.A.
18A:18A-4.1 et seq., and N.J.A.C. 5:34-1 et seq.
Rochelle Gabriel
Qualified Purchasing Agent
School District Physician RFP 2026-2027 SY 3 | P age

EAST ORANGE BOARD OF EDUCATION
ETHICS IN PURCHASING
STATEMENT TO VENDORS
BOARD OF EDUCATION RESPONSIBILITY
Recommendation of Purchases
The Board of Education desires to have all Board employees and officials practice exemplary ethical behavior
in the procurement of goods, materials, supplies, and services.
School district officials and employees who recommend purchases shall not extend any favoritism to any
vendor. Each recommended purchase should be based upon the quality of the items, service, price, delivery,
and other applicable factors in full compliance with N.J.S.A. 18A:18A-1 et seq.
Solicitation/Receipt of Gifts - Prohibited
School district officials and employees are prohibited from soliciting and receiving funds, gifts, materials,
goods, services, favors, and any other items of value from vendors doing business with the Board of Education
or anyone proposing to do business with the Board.
VENDOR RESPONSIBILITY
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the Board of Education shall neither pay, offer to
pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other
things of value of any kind to any official or employee of the Board of Education or any member of the official's
or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall influence or attempt to influence any official or employee of the Board of Education in any
manner that might tend to impair said official or employee's objectivity or independence of judgment.
VENDOR CERTIFICATION
Vendors or potential vendors will be asked to certify that no official or employee of the Board of Education or
immediate family members are directly or indirectly interested in this request or have any interest in any
portions of profits thereof. The vendor participating in this request must be an independent vendor, not an
official or employee of the Board of Education.
School District Physician RFP 2026-2027 SY 4 | P age

EAST ORANGE BOARD OF EDUCATION
ADVISORY INFORMATION FOR VENDORS
PROMPTNESS OF PROPOSAL SUBMITTAL
The vendor must ensure that their proposal is submitted in a sealed envelope to the Office of the Qualified
Purchasing Agent on or before the advertised proposal date and time. The advertised proposal date and time
for this proposal is on Tuesday, June 16, 2026 @ 10:00 a.m. No proposals shall be received after the time
designated in the proposal advertisement. No extensions or exceptions will be made. The Business Office is
open Monday through Friday from 8:00 am - 4:00 pm, according to the school calendar, and 8:00 am - 3:00
pm during the summer. Access to the Business Office may be delayed because of security clearance. Vendors
may also submit proposals to the Qualified Purchasing Agent at the proposal opening meeting held in the
Board of Education Meeting Room prior to the advertised proposal opening date and time. Once again,
proposals will not be received after the time designated in the advertisement.
PARKING
Parking is at a premium near the Board of Education Administration Building. Allow enough time to locate a
space.
Heavy traffic hours by the Board Offices on school days are from 7:00 a.m. to 8:30 a.m. and between 1:40
p.m. and 3:10 p.m. Be aware of parking signs as you may receive a parking ticket or have your vehicle towed.
MAIL
Mail is brought to the Board Offices in mailbags at approximately 10:00 a.m. each day. It is then sorted within
the district system by departments. The Business Office routinely receives its mail at approximately 11:30 a.m.
UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type usually begin at 10:00 a.m. These items are brought only to the receptionist at the main
building entrance. The receptionist then calls the various departments with a request to pick up their items.
There may be some delay in getting proposals to the Business Office on the top floor because of security
clearance.
HAND DELIVER PROPOSALS - SUGGESTED PRACTICE
Considering the aforementioned in mind, the Board suggests that vendors arrange to hand-deliver their
proposal to the Office of the School Business Administrator before the advertised date and time. Please
understand that proposals arriving after the advertised proposal date and time for any reason cannot be
accepted, opened, or considered.
School District Physician RFP 2026-2027 SY 5 | P age

EAST ORANGE BOARD OF EDUCATION
DOCUMENTS TO BE SUBMITTED WITH THE PROPOSAL
GOODS AND SERVICES
Vendors are reminded that various documents are to be submitted with the proposal package. The BOARD
provides a list of the documents to be submitted.
Acknowledgment of Addenda Issued
Affirmative Action Certificate of Employee Information Report
Assurance of Compliance Statement
Bid Financial Guarantee (Only if Required)
Proposal Form--Signed
Certificate or Consent of Surety (Only if Required)
Chapter 271 Political Contribution Disclosure Form
Contractor/Vendor Questionnaire and Certification
Non-Collusion Affidavit
Statement of Ownership
Failure to submit the required documents will result in the proposal being disqualified and rejected for non-
responsiveness pursuant to N.J.S.A. 18A:18A-2(y).
The BOARD requests that the documents specified below be submitted with the proposal package.
However, they MUST be submitted prior to award, except the Affirmative Action Certificate of Employee
Information Report, which must be submitted prior to the contract's execution following the Notice of
Award.
Business Registration Certificate
Iran; Disclosure of Investment Activities
Russia or Belarus; Certification Prohibited Activities
VENDOR'S RESPONSIBILITY FOR PROPOSAL SUBMITTAL
It is the vendor's responsibility to ensure that their proposal is presented to the Business Office and officially
received before the advertised date and time of the proposal. It is understood and agreed upon that any
person on the Board of Education will be absolved from responsibility for the premature opening of any
improperly labeled and sealed proposal.
School District Physician RFP 2026-2027 SY 6 | P age

EAST ORANGE BOARD OF EDUCATION
REMINDER!
As a courtesy, the Office of the Qualified Purchasing Agent has prepared this reminder checklist for
items pertaining to this RFP. The checklist is not considered to be all-inclusive. Vendors are to read
and become familiar with all instructions outlined in the RFP package.
Item Yes No
Have you verified your pricing to ensure accuracy?
Have you answered questions fully and accurately?
Have you signed all your documents (blue ink)? Facsimile, rubber-stamped, electronic, or
digital signatures are not acceptable.
Have you prepared all the documents for submission?
Did you make a copy of the RFP package for your records?
Did you submit a RFP Guarantee when required? REQUIRED X NOT REQUIRED
Did you submit a Consent of Surety when required? REQUIRED X NOT REQUIRED
Did you correctly address the envelope and seal it properly?
Have you allowed ample time for the RFP to reach the Board of Education?
School District Physician RFP 2026-2027 SY 7 | P age

EAST ORANGE BOARD OF EDUCATION
COMPETITIVE CONTRACTING
GENERAL
SPECIFICATIONS
Rochelle Gabriel
Qualified Purchasing Agent
School District Physician RFP 2026-2027 SY 8 | P age

EAST ORANGE BOARD OF EDUCATION
Competitive Contracting/Request for Proposals (RFP)
SCHOOL DISTRICT PHYSICIAN
PROPOSALS ARE TO BE SUBMITTED TO:
Rochelle Gabriel
Qualified Purchasing Agent
East Orange Board of Education
199 4th Ave,
East Orange, New Jersey 07017
BY: 10:00 a.m. PREVAILING TIME ON: Tuesday, June 16, 2026
The proposals may be delivered by mail, delivery service, or in person. Proposals are to be submitted in a
sealed envelope. The envelope will be unsealed, and the contents will be announced at the proposal opening
meeting.
Envelope Label Information
All vendors are to label the cover of the sealed envelope as follows:
Title: SCHOOL DISTRICT PHYSICIAN
RFP Number RFP 53-27
District East Orange Board of Education
Name and Address Vendor
Proposal Due Date: Tuesday, June 16, 2026
Proposal Opening Time: 10:00 a.m.
Failure to properly label the proposal envelope may lead to the rejection of the proposal!
PROPOSAL OPENING
All proposals will be publicly received and unsealed by the Qualified Purchasing Agent in the Board
of Education, Street Address, EAST ORANGE, New Jersey 07017, and read beginning at 10:00 a.m. on
Tuesday, June 16, 2026. Vendors and/or their authorized agents are invited to be present at the
CC/RFP opening. Each vendor is responsible for ensuring their proposal is complete and presented
to the School Business Administrator before the advertised date and time. No proposals shall be
received or accepted by the Board of Education after the advertised date and time.
School District Physician RFP 2026-2027 SY 9 | P age

1. AFFIRMATIVE ACTION REQURIEMENTS
Each successful company shall submit to the Board of Education, after notification of award, but prior to
execution of a goods and services contract, one of the following three documents:
* Letter of Federal Affirmative Action Plan Approval indicating that the vendor is under an existing
federally approved or sanctioned affirmative action program;
* A Certificate of Employee Information Report approval issued in accordance with N.J.A.C.17:27-4 or
* The successful vendor (vendor) shall complete an Employee Information Report, Form AA-302, and
submit it to the Division of Purchase and Property Contract Compliance and Audit Unit with a check
or money order for $150.00 made payable to the Treasurer, State of NJ and forward a copy of the
form and check/money order to the board of education. Upon submission and review by the Division,
the Report shall constitute evidence of compliance with the regulations.
Please note: A completed and signed Affirmative Action Questionnaire is requested with the submission of
the proposal. However, the Board will accept, in lieu of the Questionnaire, Affirmative Action Evidence in the
form of a current Certificate of Employee Information Report submitted with the proposal.
If awarded a contract, your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et seq., and the terms and conditions of the Mandatory Equal
Employment Opportunity Language-Exhibit A.
Sample Certificate of Employee Information Report
All vendors are requested to submit a copy of their business entity's Certificate of Employee Information Report with
their response. Failure to submit the Certificate or other required documentation prior to the award of the contract
will result in the proposal being rejected.
2. AMERICANS WITH DISABILITIES ACT
The contractor must comply with all provisions of the Americans with Disabilities Act (ADA), P.L 101-336, in
accordance with 42 U.S.C. S121 01 et seq.
3. AMERICAN GOODS (N.J.S.A. 18A:18A-20)
In accordance with N.J.S.A. 18A:18A-20, only manufactured and farm products of the United States, wherever
available, are to be used with this contract.
School District Physician RFP 2026-2027 SY 10 | P age