RFP# 02-27 School Board Attorney

EAST ORANGE BOARD OF EDUCATION
EAST ORANGE, NEW JERSEY 07017
COMPETITIVE CONTRACTING
REQUEST FOR PROPOSAL (RFP)
SCHOOL BOARD ATTORNEY
2026-2027 SY
RFP 02-27
Rochelle Gabriel
Qualified Purchasing Agent
Submission Due Date:
Tuesday, March 31, 2026
10:00 a.m.
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EAST ORANGE BOARD OF EDUCATION
EAST ORANGE, NEW JERSEY 07017
Legal Advertisement
Request for Proposals
The EAST ORANGE Board of Education hereby advertises for competitive proposals for
RFP 02-27 School Board Attorney 2026-2027 SY
All necessary RFP specifications and proposal forms may be secured upon written request to:
Rochelle Gabriel
Qualified Purchasing Agent
EAST ORANGE Board of Education
199 4th Ave
East Orange, New Jersey 07017
Email: rochelle.gabriel@eastorange.k12.nj.us
RFPs must be submitted in a sealed envelope and delivered to the Office of the School Business
Administrator/ Board Secretary of EAST ORANGE Board of Education, on or before the date and
time indicated below. The envelope is to bear the following information:
Title: School Board Attorney 2026-2027 SY
RFP No.: RFP 02-27
Name and Address Respondent
RFP Due Date: Tuesday, March 31, 2026
RFP Deadline Time: 10:00 a.m.
All respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., and
N.J.A.C. 17:27 et seq.
The Board of Education reserves the right to reject any proposals, pursuant to N.J.S.A. 18A:18A-
2(s), (t), (x), (y), N.J.S.A. 18A:18A-4(a-c), and N.J.S.A. 18A:18A-22, and to waive minor informalities
or non-material exceptions, that may be in the best interest of the Board.
Rochelle Gabriel
Qualified Purchasing Agent
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ETHICS IN PURCHASING
Statement to Vendors
SCHOOL DISTRICT RESPONSIBILITY
Recommendation of Purchases
It is the desire of the Board of Education to have all Board employees and officials practice
exemplary ethical behavior in the procurement of goods, materials, supplies, and services.
School district officials and employees who recommend purchases shall not extend any
favoritism to any vendor. Each recommended purchase should be based upon the quality of
the items, service, price, delivery, and other applicable factors in full compliance with N.J.S.A.
18A:18A-1 et seq.
Solicitation/Receipt of Gifts - Prohibited
School district officials and employees are prohibited from soliciting and receiving funds, gifts,
materials, goods, services, favors, and any other items of value from vendors doing business
with the Board of Education or anyone proposing to do business with the Board.
VENDOR RESPONSIBILITY
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the Board of Education, shall
neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation,
nor offer any gift, gratuity, or other things of value of any kind to any official or employee of
the Board of Education or any member of the official's or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of
the Board of Education, in any manner which might tend to impair the objectivity or
independence of judgment of said official or employee.
VENDOR CERTIFICATION
Vendors or potential vendors will be asked to certify that no official or employee of the Board
of Education or immediate family members are directly or indirectly interested in this request
or have any interest in any portions of profits thereof. The vendor participating in this request
must be an independent vendor and not an official or employee of the Board of Education
Rochelle Gabriel
Qualified Purchasing Agent
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EAST ORANGE BOARD OF EDUCATION
REQUEST FOR PROPOSAL
GENERAL
SPECIFICATIONS
Rochelle Gabriel
Qualified Purchasing Agent
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EAST ORANGE BOARD OF EDUCATION
Request for Proposal (RFP)
School Board Attorney
Instructions for Respondents
PROPOSALS ARE
TO BE SUBMITTED TO: Rochelle Gabriel
Qualified Purchasing Agent
East Orange Board of Education
199 4th Ave
East Orange, New Jersey 07017
BY: 10:00 a.m. PREVAILING TIME ON: Tuesday, March 31, 2026
Proposals are to be submitted in a sealed envelope and may be submitted by mail, delivery
service, or in person.
Proposals must be placed in a sealed envelope/package and clearly marked with the School
Board Attorney on the front of the envelope/package. Proposals must be submitted in
duplicate on the submittal forms as provided, and in the manner designated. The Board
requires one original and one duplicate copy of the proposal package.
Envelope Label Information
All respondents are to clearly label the cover of the sealed envelope as follows:
Title: School Board Attorney 2026-2027 SY
RFP Number RFP 02-27
Name and Address Respondent
RFP Due Date: Tuesday, March 31, 2026
RFP Deadline Time: 10:00 a.m.
Failure to properly label the proposal envelope may lead to the rejection of the proposal!
The Board of Education does not accept electronic (e-mail) submissions of proposals at this time.
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1. AFFIRMATIVE ACTION-EQUAL EMPLOYMENT OPPORTUNITY IN PUBLIC SCHOOLS
Each company shall submit to the Board of Education, after notification of award, but prior to
execution of a goods and services contract, one of the following three (3) documents:
* Appropriate evidence that the contractor is operating under an existing federally
approved or sanctioned affirmative action program;
* A certificate of Employee Information Report approval issued in accordance with
N.J.A.C.17:27-4; or
* The successful bidder (respondent) shall complete an Employee Information Report, Form
AA-302, and submit it to the Division of Purchase and Property Contract Compliance and
Audit Unit with a check or money order for $150.00 made payable to the Treasurer, State
of NJ and forward a copy of the form and check/money order to the board of education.
Upon submission and review by the Division, the Report shall constitute evidence of
compliance with the regulations.
Please note: A completed and signed Affirmative Action Questionnaire is requested with the
submission of the proposal. However, the Board will accept in lieu of the Questionnaire,
Affirmative Action Evidence in the form of a current Certificate of Employee Information Report
submitted with the proposal.
If awarded a contract your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq., and the terms and conditions of the Mandatory
Equal Employment Opportunity Language-Exhibit A.
Sample Certificate of Employee Information Report
All respondents are requested to submit with their response, a copy of their firm's Certificate of
Employee Information Report. Failure to submit the Certificate or other required documents
prior to the award of the contract will result in the rejection of the proposal.
2. AMERICANS WITH DISABILITIES ACT
The contractor must comply with all provisions of the Americans with Disabilities Act (ADA), P.L
101-336, in accordance with 42 U.S.C. S121 01 et seq.
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3. AMERICAN GOODS (N.J.S.A. 18A:18A-20)
The District intends to purchase, wherever available, and practical, goods and materials
manufactured in the United States
4. ANTI-BULLYING BILL OF RIGHTS-REPORTING OF HARASSMENT, INTIMIDATION AND
BULLYING CONTRACTED SERVICE PROVIDER
When applicable, the contracted service provider shall comply with all applicable provisions of
the New Jersey Anti-Bullying Bill of Rights Act-N.J.S.A. 18A:37-13.1 et seq., all applicable code
and regulations, and the Anti-Bullying Policy of the Board of Education. The district shall provide
to the contracted service provider a copy of the board's Anti-Bullying Policy. In accordance with
N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has reliable
information that a student has been subject to harassment, intimidation, or bullying shall
immediately report the incident to any school administrator or safe schools resource officer, or
the Qualified Purchasing Agent.
5. ANTI-DISCRIMINATION PROVISIONS-N.J.S.A. 10:2-1
N.J.S.A. 10:2-1. Anti-discrimination provisions. Every contract for or on behalf of the State or
any county or municipality or other political subdivision of the State, or any agency of or
authority created by any of the foregoing, for the construction, alteration or repair of any public
building or public work or the acquisition of materials, equipment, supplies or services shall
contain provisions by which the contractor agrees:
a. In the hiring of persons for the performance of work under this contract or any subcontract
hereunder, or for the procurement, manufacture, assembling or furnishing of any such
materials, equipment, supplies or services to be acquired under this contract, no contractor,
nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race,
creed, color, national origin, ancestry, marital status, gender identity or expression, affectional
or sexual orientation or sex, discriminate against any person who is qualified and available to
perform the work to which the employment relates;
b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate
against or intimidate any employee engaged in the performance of work under this contract or
any subcontract hereunder, or engaged in the procurement, manufacture, assembling or
furnishing of any such materials, equipment, supplies or services to be acquired under such
contract, on account of race, creed, color, national origin, ancestry, marital status, gender
identity or expression, affectional or sexual orientation or sex;
c. There may be deducted from the amount payable to the contractor by the contracting public
agency, under this contract, a penalty of $50.00 for each person for each calendar day during
which such person is discriminated against or intimidated in violation of the provisions of the
contract; and
d. This contract may be canceled or terminated by the contracting public agency, and all money
due or to become due hereunder may be forfeited, for any violation of this section of the
contract occurring after notice to the contractor from the contracting public agency of any prior
violation of this section of the contract.
No provision in this section shall be construed to prevent a board of education from designating
that a contract, subcontract, or other means of procurement of goods, services, equipment, or
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construction shall be awarded to a small business enterprise, minority business enterprise, or a
women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).
6. AWARD OF CONTRACT; RESOLUTION; NUMBER OF DAYS
Any contract awarded under this process shall be made by resolution of the Board of Education.
The award must be made within sixty (60) days of the receipt of the proposals, however subject
to extension pursuant to N.J.S.A. 18A:18A-36 (a).
7. BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)
Pursuant to N.J.S.A. 52:32-44, the Board of Education is prohibited from entering into a contract
with an entity unless the bidder/proposer/contractor and each subcontractor that is required by
law to be named in a proposal/contract have a valid Business Registration Certificate on file with
the Division of Revenue and Enterprise Services within the Department of the Treasury.
Request of the Board of Education
All bidders or companies providing responses for requested proposals are requested to submit
with their response package a copy of their "New Jersey Business Registration Certificate" as
issued by the Department of Treasury of the State of New Jersey.
The Board reminds all respondents that failure to submit the New Jersey Business Registration
Certificate prior to the award of the contract will result in the rejection of the proposal.
Subcontractors
Prior to contract award or authorization, the contractor shall provide the Contracting Agency
with its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or other proposal shall provide proof of business registration to
the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract,
purchase order, or other contracting document is awarded or authorized.
During the course of contract performance:
1. The contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with valid proof of business registration.
2. The contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
3. The contractor and any subcontractor providing goods or performing services under the
contract, and each of their affiliates, shall collect and remit to the Director of the Division
of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and
Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered
into the State.
Before final payment is made under the contract, the contractor shall submit to the board, a
complete and accurate list of all subcontractors used and their addresses.
N.J.S.A. 54:49-4.1: Violations of Registration Requirements; Penalties.
A business organization that fails to provide a copy of a business registration as required
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pursuant to section 1 of P.L.2001, c.134 (C.52:32-44 et al.) or subsection e. or f. of section 92 of
P.L.1977, c.110 (C.5:12-92), or that provides false information of business registration under the
requirements of either of those sections, shall be liable for a penalty of $25 for each day of
violation, not to exceed $50,000 for each business registration copy not properly provided
under a contract with a contracting agency or under a casino service industry enterprise
contract.
Sample Business Registration Certificates
8. CERTIFICATE (CONSENT) OF SURETY REQUIRED X NOT REQUIRED
When required, each respondent shall submit with its proposal a certificate from a surety
company stating that the surety company will provide the contractor with a performance bond
in an amount equal to the amount of the contract (N.J.S.A. 18A:18A-25). Such a surety company
must be licensed and qualified to do business in the State of New Jersey. The certificate (consent)
of Surety, together with a power of attorney, must be submitted with the proposal.
Failure to complete, submit or sign the Certificate (consent) of Surety, when requested, shall
be cause for disqualification and rejection of the proposal.
9. CONTRACTOR/VENDOR REQUIREMENTS-ACCESS AND MAINTENANCE OF RECORDS
Contractors/vendors doing business with the board of education are reminded of the following
legal requirements pertaining to the Office of the New Jersey State Comptroller:
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* Access to Relevant Documents and Information-N.J.S.A. 52:15C-14 (d)
Private vendors or other persons contracting with or receiving funds from a unit in the Executive
branch of State government, including an entity exercising executive branch authority,
independent State authority, public institution of higher education, or unit of local government
or board of education shall upon request by the State Comptroller provide the State Comptroller
with prompt access to all relevant documents and information as a condition of the contract and
receipt of public monies. The State Comptroller shall not disclose any document or information
to which access is provided that is confidential or proprietary.
If the State Comptroller finds that any person receiving funds from a unit in the Executive branch
of State government, including an entity exercising executive branch authority, independent
State authority, public institution of higher education, or unit of local government or board of
education refuses to provide information upon the request of the State Comptroller, or otherwise
impedes or fails to cooperate with any audit or performance review, the State Comptroller may
recommend to the contracting unit that the person be subject to termination of their contract,
or temporarily or permanently debarred from contracting with the contracting unit.
* Maintenance of Contract Records-N.J.A.C. 17:44-2.2
Relevant records of private vendors or other persons entering into contracts with covered
entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).
The contractor/vendor to whom a contract has been awarded shall maintain all documentation
related to products, transactions or services under this contract for a period of five years from
the date of final payment. Such records shall be made available to the New Jersey Office of the
State Comptroller upon request.
* Board of Education Requirement
In addition to, and independent of, the requirements of N.J.S.A. 52:15C-14 (d) and N.J.A.C. 17:44-
2.2, the Contractor shall also maintain and make any or all books and records related to products
transactions or services rendered under this contract, available to the Board of Education upon
request.
10. CRIMINAL HISTORY BACKGROUND CHECKS/DISCLOSURE OF INFORMATION
When required, pursuant to N.J.S.A. 18A:6-7.1, providers for the services of this contract shall
submit to the school district prior to commencement of the contract, evidence or proof that each
employee assigned to provide services and that comes in regular contact with students, has had
a criminal history background check, and furthermore, that said background check indicates that
no criminal history record information exists on file for that worker. Failure to provide proof of
criminal history background check for any employee whose position involves regular contact
with students, prior to commencement of contact, may be cause for breach of contract.
If it is discovered during the course of the contract that an employee has a disqualifying criminal
history or the employee has not had a criminal history background check, that employee is to be
removed from the as a service provider immediately.
All contracted service providers shall comply with N.J.S.A. 18A:6-7.6 et seq., as it pertains to
disclosure of information from previous employers, and NJDOE Broadcast September 9, 2019,
when applicable.
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