RFP: 26-05-4139SB - N9659 Coyote Canyon Gravel Project

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Request for Proposal
Bid Number: 26-05-4139SB
The Navajo Nation Office of the Controller - Purchasing Department and the Navajo Division of
Transportation (Navajo DOT) are soliciting proposals and sealed bids for "Bid #, 26-05-4139SB N9659
Coyote Canyon Gravel Project."
Bid Documents are available on the Navajo DOT's website: www.navajodot.org
Contacts for a bid packet are:
1) Joe Peterman, Department Manager, Navajo Division of Transportation - Roads,
jpeterman@navajodot.org; (928) 797-0150 or (505) 371-8392.
2) Sharon Belone, Navajo Nation Purchasing Department, sharon.belone@navajo-nsn.gov
(928) 871-6142.
Closing date is May 29, 2026, at 3:00 p.m.MDT. Any proposal(s) received after this date and time will
not be accepted and will be returned to the sender. No faxed or email proposals or bids will be accepted.

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PROPOSAL SUBMITTAL
All proposals MUST have the Prospective Respondent's name and contact information on the outside of the
Sealed Proposal Packet and Proposal Cost (envelopes). If not included, it will be considered "non-
Responsive."
All proposals are to be submitted to:
Mailing Address:
Navajo Division of Transportation - Roads
Attention: Joe Peterman, Department Manager
P.O. Box 4620
Window Rock, AZ 86515
Phone: (505) 371-8300
Hand Delivery: Driving Instructions from Gallup, New Mexico
Take Exit 20 from I-40. Take US491 north from Gallup, New Mexico to Yatahey, NM, which is
approximately 5.5 miles. Approach a Y-Intersection. Take US264 and go about 15 miles. The
Navajo Division of Transportation Complex will be on the right side of US491 on Indian Route 5.
All proposals and bid forms shall be sent in sealed envelope, clearly marked with the following information:
RFP Bid Number: 26-05-4139SB
Description or Title: N9659 Coyote Canyon Wells Gravel Project
Contact Persons: Sharon Belone
Navajo Nation Purchasing Department
Phone: (928) 871-6142
Email: sharon.belone@navajo-nsn.gov
Joe Peterman, Department Manager
Navajo Division of Transportation - Department of Roads
Phone: (505) 371-8392
Cell: (928) 797-0150
Email: jpeterman@navajodot.org
Please submit an Original and three (3) copies of proposals.

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PART I
INFORMATION ONLY - NO RESPONSE TO THIS SECTION IS REQUIRED
A. This Request for Proposal (RFP) provides the prospective respondents with sufficient information
that will enable them to prepare and submit a proposal for consideration.
B. This RFP contains the instructions governing the proposals to be submitted and the materials to be
included. These are mandatory requirements which must be met to be eligible for consideration.
Failure to adhere will result in a "Non-Responsive" Status.
C. SCHEDULE OF ACTIVITIES AND TIMELINES:
Schedule of Activities Timelines
Proposal Site visit and meeting May 21, 2026, at 11:00 am. MDT
The meeting shall be at the Twin
Lakes Chapter house, 1472 US491.
A site visit will ensue.
Prospective respondents "Inquiry Timeline." May 26, 2026, at 5:00 p.m.
All inquiries and questions will be answered
prior to this date. Questions must be submitted
in writing only. If needed, an Addendum will
be issued to all vendors who requested for a
copy of the RFP to ensure they all received the
same information. No questions accepted after
this date.
Due date for all proposals Friday, May 29, 2026, at 3:00 p.m.
Bid Opening of proposals and evaluations by Week of June 01, 2026
the Review Panel
Award of Contract - It takes at least six to eight By September, 2026
weeks to process a contract.
D. INQUIRIES: Prospective respondents may contact Navajo Division of Transportation (DOT) -
Department of Roads staff via phone call or email about this RFP in obtaining clarification of
requirements. No inquiries will be accepted after the inquiring date listed in Section C.
E. ADDENDUM OR SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event it
becomes necessary to revise any part of this RFP, an addendum will be issued. Any respondents
that already submitted a proposal will be notified.
F. PROPOSALS SUBMISSION: Proposal must be received on Friday May 29 2026, by 3:00 p.m.
MDT. Respondents who are mailing their proposals should allow sufficient time for mail delivery
to ensure receipt by the time specified. If mailed, it is recommended that proposals be sent by certified
mail to the address indicated on the Page 2 of this RFP.
G. NUMBER OF PROPOSALS TO BE SUBMITTED: In the submission of all proposals, one original
and three (3) copies must be enclosed in one sealed envelope. The outside of the envelope should
be clearly marked with 1) Respondent's Contact information, and 2) the "Bid Number #26-05-
4139SB, N9659 Coyote Canyon Gravel Project

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H. LATE RECEIPT OF PROPOSALS: Late proposal will not be accepted. It is the responsibility of
the respondent to ensure that the proposal arrives at the Navajo Division of Transportation -
Department of Roads on or before the date/time specified.
I. REJECTION OF PROPOSALS: The Navajo Division of Transportation (Navajo DOT) -
Department of Roads reserves the right to reject any or all proposals and to waive informalities and
minor irregularities in the proposals received.
J. PROPRIETARTY INFORMATION: Any restriction on the use of the information, data, contents
contained within the proposals must be clearly stated in the proposal itself. Each page of the
propriety material must be labeled or identified with the word "Proprietary." Proprietary
information submitted in response to this RFP will be handled in accordance with applicable
procurement regulations.
K. PROPOSAL MATERIAL OWNERSHIP: All material submitted in reference to this RFP shall
become the property of the Navajo Nation and will not be returned to the respondent. Responses
received will be retained by the Navajo DOT - Department of Roads and may be reviewed by any
person(s) after the final selection has been made, subject to Section J. The Navajo DOT -
Department of Roads has the right to use any or all systems, ideas presented in this RFP, subject to
limitations in Section J. Disqualification or non-selection of a respondent does not eliminate this
right.
L. INCURRING COSTS: The Navajo DOT - Department of Roads is not liable for any cost incurred
by the Respondent prior to issuance of service contract or a purchase order.
M. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the successful
Respondent will become contractual obligation if acquisition action ensues. Failure of the
successful Respondents to accept this obligation may result in cancellation of the award and such
respondent may be removed from consideration for future solicitation.
N. ACCEPTANCE TIME: The Navajo DOT - Department of Roads, in coordination with the Navajo
Nation Business Regulatory Department and the Navajo Nation Office of the Controller, intends to
select the successful Respondent in the time specified in Section C, after the closing date of receipt
of proposals.
O. AWARD OF SERVICE CONTRACT: Upon selection, Navajo DOT - Department of Roads will
initiate the Service Contract and License Agreement in the name of the successful respondent; and
the contents of the proposal submitted by the respondent will become part of the contract.
P. JOINT PROPOSALS: Nothing in this RFP shall be construed to prohibit respondents from entering
a consortium for the purpose of offering a proposal in response to this RFP. Parties to a consortium
will not be permitted to submit independent proposals in response to this RFP.

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Q. EVALUATION PROCEDURE AND CRITERIA:
a. Review Panel: A Review Panel, with specific related technical background, will be selected
and evaluate the proposals received in accordance with general criteria used herein. The
review panel may request for a meeting for purposes of proposal clarification and the
respondent should be prepared to provide any additional information the Review Panel
feels necessary for a fair evaluation of the proposals.
b. Failure of a respondent to provide any information requested in this RFP may result in the
proposal being disqualified. All proposals must be endorsed with the signature of a
responsible official having the authority to bind the respondent in the execution of a
contract.
c. The sole objective of the review panel is to select the respondent most responsive to the
needs of the Navajo Nation, Navajo DOT, and the Department of Roads. The specification
in this RFP represents the minimum performance necessary for a response. Based on the
evaluation criteria established in this RFP, the Review Panel will select and recommend
the respondent who best meets the objective in the Scope of Work in Part II.
d. The Technical Proposal Factors will be used to evaluate the proposal(s) based on a 100
points-scale system, with 10 additional points for Navajo Nation Priority #1 Businesses,
and five (5) additional points for Navajo Nation Priority #2 Businesses.

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Evaluation Sheet
Proposal Factors Requirements Maximum
Points Awarded
Proposal Format 10 single sided pages and spiral-bind proposal 5
Scope of Work Describe the company's capabilities to perform
grade, drain, gravel of existing earth road, and
traffic control. 75 points
Certificate and Insurance Certificate of Insurance. 5
requirements
Communication How will company communicate with Navajo DOT 5
regarding project operations
Two References List two references of companies that your company 10
has performed this type of service for.
TOTAL 100
Certified Navajo Nation PRIORITY #1 10
Business Owner - 100%
Certified Navajo Nation PRIORITY #2 5
Business Owner - 51%
TOTAL Total for Priority #1 110
Total for Priority #2 105
Total for Non-Priority 100
R. Per the NAVAJO NATION PROCUREMENT CODE, 12 N.N.C., Section 332, Letter "e", in the
event all proposal in a Procurement exceeds available funds by 5%, a re-solicitation for work or a
reduced scope may be authorized.
S. STANDARD CONTRACT: Navajo DOT will use the template Service Contract reviewed and
approved by the Navajo Nation Department of Justice.
T. RETURN PROPOSAL: The Navajo Nation and Navajo DOT have no obligation in returning any
of the proposal received in response to this RFP.
U. TERM: The term of the Service Contract will be a period of one year from the date of Notice to
Proceed, with an option to extend the contract for continued services, which will be based upon the
availability of funds. Renewal of the contract will be made only upon mutual agreement of both
parties.
V. COMPLIANCE WITH THE NAVAJO NATION BUSINESS OPPORTUNITY ACT: Proposal
will be opened and evaluated in compliance with the Navajo Nation's Business Opportunity Act, 5
N.N.C., Chapter 2, and Subsection 201 - 215 and the Navajo Nation Procurement Rules and
Regulations.

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PART II
SCOPE OF WORK
N9659, Coyote Canyon Gravel Project
Vendor shall provide all manpower, equipment, materials and incidentals to complete a road graveling
project located at Coyote Canyon, NM, Navajo Route 9659. The work consists of blading, shaping and
compacting the existing road for two +/- miles and placing 3" depth Aggregate Base Course. Note that
the existing route is in fair condition with adequate drainage.
Bid Items shall be Roadway Reconditioning, Subgrade Preparation, Aggregate Base Course and Traffic
Control Plan.
ROADWAY RECONDITIONING: grade and shape existing road to a 24' width with 8' 4:1 front slope
and 3:1 back slope. If necessary, repair any soft and unstable areas, shape to a uniform surface, recompact
to 95% compaction.
SUBGRADE PREPARATION: The top 6" of the roadway shall be processed and compacted to 95%
moisture and density, the profile grade shall be graded at 2% from centerline to shoulder.
Aggregate Base Course (ABC): place ABC (Type 1 inch FP-14 Table 703-4) in 3" lift, grade to a
uniform even surface, compact to 95% compaction.
Traffic Control: Provide a Traffic Control Plan (TCP) for approval two weeks prior to beginning
construction. All signs, devices, flaggers, and other items shall be provided and implemented per the
TCP. Note that the roadway shall be kept open to traffic during non-working hours and weekends.
FACTORS:
Applicable standards and specifications of the "Standard Specifications for Construction of Roads and Bridges on
Federal Highway Projects" (FP-14) shall apply to all manpower, equipment, and workmanship.
Contractor shall obtain water from an approved source; this shall be incidental to the work.
All work shall be scheduled with the NDOT Roads Department manager who will oversee all construction.

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Part III
FORMAT AND ORGANIZATION
Requirements: This section of the RFP specifies the format and organization of the proposal (not listed
in priority or in any order).
A. NUMBER OF COPIES: Submit an Original and three (3) copies of proposal.
B. PROPOSAL FORMAT: Appearance of the proposal is important and professionalism in the
proposal presentation should not be neglected. The proposal standards are as follows:
a. The proposal shall not exceed 10 single-sided pages (maximum 8 1/2" x 11"). Submissions
exceeding the 10 single-sided page limit will be considered non-responsive and will be un-
rated. All pages include dividers, proposal, photos, charts, graphs, exhibits, letter of
interest, etc. are counted toward the 10 pages.
b. Proposal's submittal should be plastic or metal spiral-bound only. Please do not submit
loose paper, these will be considered unresponsive and will be unrated. No folders
required, just spiral-bound proposals.
C. LETTER OF INTEREST: Letter of Interest must be on a Company Letterhead and signed by the
president, executive director, or owner of the company/organization.
D. PROOF OF CERTIFICATE OF INSURANCE: Provide a copy of Certificate of Insurance, include
Workman's Compensation, Suburgatory Waiver and Additional Insured.
E. SCOPE OF WORK: Respondent's approach to the scope of work, includes the following:
SEE ABOVE.
F. COMMUNICATION: Describe communication methods with Navajo DOT.
G. CERTIFIED NAVAJO BUSINESS: If claiming Navajo Business Owner, provide proof that
business is currently certified by the Navajo Nation - Business Regulatory Department and
prioritized under Navajo Nation Council Resolution CAP-37-02 and under the Section 204
(A) (1) and (2) of the revised Navajo Nation Business Opportunity Act.
H. TAXES: All performance under this Contract within the territorial jurisdiction of the Navajo Nation
is subject to the six percent (6%) Navajo Sales Tax (24 N.N.C. 601 et seq.).
I. BID FORM / PROPOSAL COST: In a separate sealed envelope, clearly marked as "BID FORM,
26-05-4139SB N9659 Coyote Canyon Gravel Project. and with Respondent's information. The
sealed envelope will not be opened by the Review Team until after the proposals have been
reviewed and ranked. If your bid is not in a separate sealed envelope, then your proposal will
be considered non-responsive and ineligible for further evaluation.
End of RFP.

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Attachments
1) Bid Form
2) Typical Section
3) Map
4) Addendum Acknowledgement
5) Sample to Provide References

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Bid Form
N9659 Coyote Canyon Gravel Project
26-05-4139SB
CONTRACTOR DATE
Item Description Quantity Unit Unit Price Total
Mobilization 1.00 LS
Roadway Reconditioning 30,000.00 SY
Subgrade Stabilization 30,000.00 SY
Aggregate Base Course 5,500.00 TON
Traffic Control Plan 1.00 LS
Bid Item Total Cost
Navajo Nation Tax (6%)
TOTAL ESTIMATED PROJECT COST
Any taxes other than Navajo Nation Tax shall be the responsibility of the selected vendor, no separate line
item shall be used for taxes other than that charged by the Navajo Nation.