RFP 04032024SB Formative Assessment

Agency:	Memphis City Schools
State:	Tennessee
Type of Government:	State & Local
Posted Date:	Apr 1, 2024
Due Date:	Apr 3, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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March 13, 2024

SHELBY COUNTY BOARD OF EDUCATION

PROCUREMENT SERVICES

160 South Hollywood Street, Room 126 ⁯ Memphis, Tennessee 38112-4892 ⁯ Phone (901) 416-5376

(This proposal will not be accepted electronically or by facsimile. All proposals must be mailed or delivered to the above address.)

REQUEST FOR PROPOSAL

(NOT AN ORDER)

Please submit proposals on the item(s) listed below. The right is reserved to reject any or all Proposals. If substitutions are offered, give full particulars. The

Proposal must be submitted no later than April 3, 2024 @ 12:00 PM, CST.

The Shelby County Board of Education reserves the right to accept or reject any or all proposals, or any part thereof, and to waive any minor informalities and/or technicalities that are

deemed to be in the best interest of the Shelby County Board of Education. Successful Vendors shall be paid only when delivery is complete. *For the appropriate purchases, all

material data safety data sheets (MSDA) must accompany all shipments covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House

Bill #731.

REQUEST FOR PROPOSAL

Formative Assessment

Proposals MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due date and time

set forth above.

During the solicitation process Vendors are not permitted to contact the Board and project Owner regarding the posted

solicitation. Failure to adhere to this requirement may subject the respondent to immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this RFP must be submitted in writing

via e-mail to brownsl3@scsk12.org, and received by SCBE no later than March 20, 2024 @ 11:00 AM/CST.

ISSUED BY: Stacey Brown, Senior Buyer RFP 04032024SB

We propose to furnish the item(s) and/or services outlined in the proposal at prices quoted and guarantee safe delivery F.O.B. delivered and as specified.

Proposals are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this

transaction.

______________________________________________________________

NAME OF FIRM

_____________________________ _________________________________

PHONE

FAX#

__________________________________________________

ADDRESS

___________________________________________________

E-MAIL ADDRESS

__________________________________________________

CITY

STATE

ZIP CODE

____________________________________________________

AUTHORIZED REPRESENTATIVE NAME

___ CHECK HERE IF YOU ARE A MSCS REGISTERED MINORITY VENDOR

___ CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR

PLEASE NOTE: Per the Memphis-Shelby County Schools Local Preference Purchasing Board Policy 2011, local preference purchasing means

giving preference to businesses located within Shelby County, Tennessee where local vendors must have a physical address located within the

limits of Shelby County for at least six (6) months prior to the bid or proposal opening date. A Post Office Box is not acceptable.

CHECK HERE IF YOU ATTACHED A COPY OF A VALID SHELBY COUNTY BUSINESS LICENSE.

“Shelby County Board of Education does not discriminate in its Programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.”

TABLE OF CONTENTS

PART I: SCOPE OF WORK………………………………………………………………………………………...3

1.0 BACKGROUND ............................................................................................................................... 3

2.0 SCOPE OF SERVICES ................................................................................................................... 3

3.0 NON-EXCLUSIVE............................................................................................................................ 3

4.0 NOTICE OF INTENT TO AWARD……………………………………………………….……………….3

PART II: GENERAL TERMS AND CONDITION…………………………………………………….……………4

1.0 STATEMENT OF CONFIDENTIALITY ............................................................................................ 4

2.0 TERM OF AGREEMENT ................................................................................................................. 4

3.0 PRE-PROPOSAL MEETING ........................................................................................................... 4

4.0 QUESTIONS AND INQUIRIES ........................................................................................................ 4

5.0 POINT OF CONTACT TECHNICAL CONTACT........................................................................... 5

6.0 CONTRACT OFFICER/SCBE SUPERVISION................................................................................ 5

7.0 CONTRACT TYPE ........................................................................................................................... 5

8.0 PAYMENT TERMS .......................................................................................................................... 5

9.0 RFP REVISIONS ............................................................................................................................. 5

10.0 SUBMISSION DEADLINE................................................................................................................ 6

11.0 PROPOSAL OPENING.................................................................................................................... 6

12.0 DURATION OF OFFER ................................................................................................................... 6

13.0 INSURANCE .................................................................................................................................... 6

14.0 LIQUIDATED DAMAGES................................................................................................................. 6

15.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE ...................................... 6

16.0 COMPLIANCE WITH LAWS………………………………………………………………………………7

17.0 LEGAL COMPLIANCE…………………………………………………………………………………….7

18.0 BONDING………………………………………………………………………………………………..….8

19.0 TERMS AND CONDITIONS ............................................................................................................ 8

PART III: PROPOSAL FORMAT…………………………………………………………………………………...9

1.0 GENERAL FORMAT ........................................................................................................................ 9

2.0 PROPOSAL FORMAT ..................................................................................................................... 9

PART IV: EVALUATION AND SELECTION PROCEDURE………………………………………………….. 12

1.0 EVALUATION COMMITTEE.......................................................................................................... 12

2.0 EVALUATION PROCESS.............................................................................................................. 12

3.0 EVALUATION CRITERIA............................................................................................................... 12

PART V: SCOPE OF SERVICES (DETAILS)…………………………………………………...………………14

PART VI: APPENDICES

APPENDIX A – TERMS AND CONDITIONS

APPENDIX B – ADDENDA ACKNOWLEDGEMENT

APPENDIX C – REFERENCES

APPENDIX D – NON-COLLUSION CERTIFICATE

APPENDIX E – DEBARMENT AFFIDAVIT

APPENDIX F – ANTI-BRIBERY AFFIDAVIT

APPENDIX G – CERTIFICATE OF INSURANCE COVERAGE

APPENDIX H – POLICY 2011 LOCAL PREFERENCE PURCHASING

APPENDIX I – COMPENSATION/PRICING SCHEDULE (Excel Spreadsheet Attached – posted under

the RFP on the website)

APPENDIX J – NON-BOYCOTT OF ISRAEL CERTIFICATION

APPENDIX K – IRAN DIVESTMENT ACT CERTIFICATION

APPENDIX L – CETIFICATION REGARDING LOBBYING

Please complete the attached Memphis-Shelby County Schools Information Technology Vendor Assessment

Questionnaire. The form must be submitted with your proposal.

Please complete the Pricing Schedule (Appendix I) for all your assessment offerings. There are four (4 tabs) in the excel

workbook.

PART I: SCOPE OF WORK

1.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby

County Schools (MSCS) district. MSCS is Tennessee’s largest public school district and

is among the 25 largest public-school districts in the United States. MSCS serves

approximately 110,000 students in 207 schools. We employ more than 6,200 teachers

and 6,000 support personnel to serve our unique student population while offering

programming and services to fit the needs of all our students.

Memphis-Shelby County Schools has created a data-driven culture that serves as the

backdrop for strategic decision-making and informed solution-based decisions. The

information gleaned from data, research-based strategies, and performance outcomes

provides our district with amazing opportunities to offer high-quality educational options

to every student.

The MSCS mission is to prepare all students for success in learning, leadership, and

life through three strategic initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

2.0 SCOPE OF SERVICES

SCBE requests proposals for Formative Assessment. The specifications are

contained in the Request for Proposal. Responses submitted must meet or exceed

all requirements. Proposals that do not meet or exceed all requirements will be

considered non-responsive. All exceptions must be noted.

3.0 NON-EXCLUSIVE

The intent of this contract is to provide SCBE with an expedited means of procuring

supplies and/or services. This contract is for the convenience of SCBE and is considered

to be a "Non-Exclusive" use contract. SCBE does not guarantee any usage. SCBE will

not be held to purchase any particular Brand, in any groups, prices or discount ranges,

but reserves the right to purchase any item/items listed in the price schedule.

4.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a

contract award. This letter is not a guarantee of award. The Board of Education reserves

the right to reject or accept the recommendation submitted. If the Board accepts and

approves the recommendation, an executed agreement will be submitted to the

successful supplier. If the Board rejects the recommendation, MSCS shall rescind the

Notice of Intent to Award.

PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all information pertinent to this solicitation may contain

trade secrets, which are confidential and proprietary. The selected vendor agrees not to

disclose or knowingly use any confidential or proprietary information of SCBE and/or

third-party participant.

2.0 TERM OF AGREEMENT

The anticipated term of this contract is an initial three (3) years with the option to

renew for two (2) additional one (1) year terms.

A. SCBE expects all vendors to provide year over year cost reduction

recommendations.

B. Price decreases are acceptable at any time, need not be verifiable, and are required

should the vendor/producer/processor/manufacturer experience a decrease in costs

associated with the execution of the contract.

C. Price adjustments from the vendor/producer/processor/manufacturer for any/all items

may be considered at renewal, if applicable noted in the RFP document. The request

is subject to approval by the Contracting Officer. The request must be submitted in

writing at least ninety (90) days prior to the renewal term and shall be accompanied

by supporting documentation.

D. Should the awarded vendor, at any time during the life of the contract, sell materials

of similar quality to another customer, or advertise special discounts or sales, at a

price below those quoted within the contract, the lowest discounted prices shall be

offered to Memphis-Shelby County Schools.

3.0 PRE-PROPOSAL MEETING (N/A)

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the specifications or other documents will be made to

any Supplier orally. Questions shall be submitted in writing to the Point of Contact (see

Part II, § 5.0). To be given consideration, the questions must be received NO LATER

THAN March 20, 2024 @ 11:00 a.m. CST. Questions that are deemed to be

substantive in nature will be responded to in the form of an addendum and posted on

SCBE website www.scsk12.org/procurement/bids and Newspaper. Please do not submit

questions in PDF format.

RFP Schedule

RFP Post

March 13, 2024

Questions Due

March 20, 2024 @ 11:00 am CST

Q&A Post on Website

March 22, 2024 by End Of Day

RFP Due Date/Time

April 3, 2024 @ 12:00 pm CST

Vendor Presentations

Week of April 8th – April 12th (If needed)

5.0 POINT OF CONTACT

Stacey Brown

Procurement Office

brownsl3@scsk12.org

6.0 CONTRACT FACILITATOR /SCBE SUPERVISION

The Vendor’s performance will be under the technical direction of the Buyer/Requesting

Department/Project Manager who will be responsible for ensuring vendor’s compliance

with the requirements of this contract to include managing the daily activities of the

contract, providing technical guidance to the contract, and overall project scheduling and

coordination. The vendor shall be accountable to the end users on all matters relating to

the scope of services.

7.0 CONTRACT TYPE

The contract resulting from this solicitation will be a price contract based on the scope of

services.

8.0 PAYMENT TERMS

The Vendor shall submit an invoice detailing the services provided and the actual costs

incurred. Payment shall be in accordance with line-item price on the Purchase Order and

made within 30 days after the date on the invoice.

SCBE reserves the right to reduce or withhold contract payment in the event the Vendor

does not provide the Department with all required deliverables within the timeframe

specified in the contract or in the event that the Vendor otherwise materially breaches

the terms and conditions of the contract.

9.0 RFP REVISIONS

Should it become necessary to revise any part of this RFP, addenda will be posted on

SCBE’s Procurement Office website @ http://www.scsk12.org/procurement/bids. All

addenda, amendments or changes issued shall be deemed received by Vendor provided

they are posted to SCBE Procurement Office website. Failure of any Vendor to receive

or acknowledge receipt of such addenda or interpretation shall not relieve any Vendor

from any obligations under this RFP as amended by all addenda. All addenda so issued

shall become part of the award.

RFP 04032024SB Formative Assessment

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