RFP - Saratoga Springs_Saratoga Road & Pony Express Parkway Widening _CM

Project Description: The City is requesting construction management and inspection services for the Saratoga Road and Pony Express Parkway Widening project. The services provided shall include, but not necessarily be limited to, those outlined below:
Construction Management - Inspection Services
• Review and become familiar with the construction plans and specifications.
• Review those submittals assigned by the Engineer, including shop drawings, materials submittals, including project schedule and schedule of values. For purposes of this RFP an assumed number of submittals is defined below.
• Attend weekly project meetings conducted by the Contractor.
• Maintain minutes for the weekly construction meetings.
• Provide and manage a browser-based project management software compatible with either internet explorer or google chrome and not require the installation of software on the user’s computer. No expenses or charges to the City or the contractor may be required as a condition to use the software.
• Review submittals and maintain a record log for submittal reviews.
• Review phasing plans, staging plans, traffic control plans, project schedule, and any other contractor-produced documents pertaining to the project.
• Respond to and track RFI’s, requests for material and equipment substitutions, pay requests, and change order requests.
• Field order directive (FOD) processing.
• Provide construction observation services. A fee is requested for three levels of observation services; see details in Section 4.5 below.
• Inspect all new infrastructure and ancillary work. Inspections shall ensure compliance with:
o Project Contract Documents (Drawings, Technical Specifications, FOD, and Change Orders);
o UDOT Standard Specifications for Road and Bridge Construction; and
o Saratoga Springs City Development Standards
• Produce inspection observation reports.
• Provide periodic construction monitoring, including warranty inspections and observations as needed for critical components.
• Maintain redlines for record drawings.
• General coordination with Owner, Engineer, and Contractor.
• Work with the contractor to establish and complete a punch list for substantial completion and final completion milestones.
• Prepare all information required to create record drawings—including a compilation of field order directives and change orders and a redlined set of drawings—for the full project and provide it to the Engineer who will prepare Record Drawings. Preparation of CAD files is not a requirement. Field Notes and revisions documented in the field shall be provided in electronic format and may include scanned documents, notes, and/or drawings in PDF format.
• Complete a warranty walkthrough (1 year from project completion) and create a punch list of items requiring attention from the contractor.
• Manage Quality Assurance materials testing by an independent materials testing firm contracted by the City. Oversee and coordinate material testing to ensure it is performed according to the Project Specifications and to review results for compliance to project specifications
• Communicate with the Contractor and the City whenever Best Management Practices (BMPs) outlined in the Erosion Control Plan (ECP) are not functioning and in good repair. The awarded inspector will not need to provide inspection, management, or enforcement for this project’s Storm Water Pollution Prevention Plans (SWPPP).