RFP RV-205721 Out of School Time Programming

Agency: Dallas Public Schools
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
Posted Date: Jan 15, 2020
Due Date: Feb 6, 2020
Solicitation No: RFP RV-205721
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RFP RV-205721 Out of School Time Programming

Closing Date: 2/6/2020

Closing Time: 2:00 P.M.

Bid Package: RV-205721 Out of School Time Programming

Additional Files and Addenda:

Addendum #1:

Addendum #2:

Addendum #3:

Item File #1:

Item File #2:

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Receipt/Opening Time and Date:
February 6, 2020 @ 2:00 P.M. Central
Issue Date: January 15, 2020
Page 1 of 48 Pages
RFP #RV-205721
“Out of School Time Programming”
Request for Proposal (RFP)
Candace Yarbough
Candace Yarbough, Director, Contracts Management
Dallas Independent School District (“Dallas ISD” or “District”) is soliciting offers for the products, goods, or services per the
specifications stated in this document. Offers shall be submitted in a sealed envelope marked on the outside with the Offeror’s name,
address, solicitation number, and title “Out of School Time Programming” to:
Dallas ISD – Procurement Services
Attn: Rosa Viloria
9400 North Central Expressway, Suite 1510
Dallas, Texas 75231
Offers must be submitted in sufficient time to be received and time-stamped at the above location on or before the receipt/opening
date/time indicated above. DALLAS ISD will not be responsible for delivering mail from the post office nor any other delays
encountered by hand delivery of Offers. Offers received after the receipt/opening time and date may not be considered. FAX
proposals or e-mailed proposals will not be accepted.
Questions concerning this solicitation document should be addressed, in writing, to rviloria@dallasisd.org. Questions should be
submitted not later than January 27, 2020, to allow sufficient time for responses prior to receipt/opening date/time. Responses to
questions, other than administrative questions, will be provided to all potential Offerors by means of an addendum to the solicitation.
The attached “General Terms and Conditions” are an integral part of this solicitation and will become part of any resulting contract
unless deviations/exceptions are requested by Offeror at time of response and accepted by Dallas ISD.
Please return original signed Offer and two (2) copies and six (6) labeled soft copies to Dallas ISD, Attn: Procurement Services. All
forms included as part of this solicitation must be completed and returned with Offeror’s response.
This solicitation is for a multi-year requirement as noted elsewhere in this solicitation.
Contract(s) will be put into effect by means of a Letter of Acceptance, or some other written notification of Acceptance by The District,
within ten (10) days of acceptance by the District. The document of Acceptance, the solicitation, the Offeror’s Offer, and other
pertinent documents will comprise the Contract Documents. See “Contract Documents and Order of Precedence” in General Terms
and Conditions.
Signature below represents that Offer is submitted.
Company Name:
Email Address:
Submitter’s Signature:
Submitter’s Name/Title:
City, State and Zip Code:
Telephone No.
RFP #RV-205721
Out of School Time Programming
I. Background Information/Basic Requirements
II. Instructions and Requirements for Offer Submittal
III. Evaluation Process
IV. Forms to be Returned with Offer
V. General Terms and Conditions
VI. Special Terms and Conditions (if applicable)
VII. Exhibits and/or Appendices (if applicable)
Proposal Timeline (Estimated)
Issue RFP
Advertising Dates
Pre-Proposal Meeting (if applicable)
Questions Deadline
Questions Response
Evaluation and Selection
January 15, 2020
February 6, 2020 @ 2:00 P.M. Central
January 15 and January 22, 2020
January 23, 2020 @ 10:00 A.M. – 12:00 Noon Central at
9400 N. Central Expressway, 15th Floor, Ste. 1507, Dallas,
TX 75231
January 27, 2020
January 30, 2020
On or Before February 21, 2020
On or Before March 6, 2020
1. Dallas ISD is seeking Offers for Out of School Time Programming.
2. Dallas ISD is seeking a pool of qualified vendors from which campuses/departments may purchase the
goods/services identified in this solicitation document.
3. The resulting Contract award, if any, is for a multi-year requirement
The term of this agreement shall be a three-year (3) agreement with two (2) separate options for mutual renewal.
Each option is for an additional successive one-year term, to renew and extend the contract up to a maximum of
five years (60 months) unless sooner terminated as set forth elsewhere in the contract. To exercise each option
to renew, the District must give written notice to the Offeror of its election to renew for one (1) additional year
within forty-five (45) days of the expiration of the then current term of the Agreement/Contract. If the District fails
to timely exercise any of the options to renew, all remaining options to renew shall expire and terminate.
4. The Effective Date of the Contract/Agreement, if any, is the date that award is approved by Dallas ISD’s Board
of Trustees or designated representative. In some cases, the Effective Date and the date for start of services
are separated by several weeks and/or months.
5. Dallas ISD sits in the heart of a large, diverse and dynamic region with a metropolitan population of 6.5 million
people in the 12 counties in North Central Texas. Dallas ISD comprises 384 square miles and encompasses the
cities of Dallas, Cockrell Hill, Seagoville, Addison, Wilmer and parts of Carrollton, Cedar Hill, DeSoto,
Duncanville, Farmers Branch, Garland, Grand Prairie, Highland Park, Hutchins, Lancaster and Mesquite.
a. The district is the second-largest public-school district in the state, and the 14th-largest district in the nation.
b. Dallas ISD is proud of its award-winning schools, outstanding teachers and staff, hard-working students and
committed parents and volunteers. The District serves approximately 155,000 students in pre-kindergarten
through the 12th grade, in 230 schools, employing nearly 20,000 dedicated professionals.
6. Scope of Work:
The Dallas Independent School District through its procurement department is publishing a Request for Proposal
(RFP) soliciting vendor proposals and qualifications for contracted educational services in the areas of core
content, enrichment, Multilanguage, college and career readiness, special education, and early childhood. The
consultant/vendor will have direct contact with students and/or campus personnel delivering curriculum,
coaching or impacting instruction in the above-mentioned areas.
Before/After-School Enrichment
The Dallas Independent School District is seeking enrichment educational professional services for Out of
School Time programs that are before or after school, on weekends or during the summer should include the
Academic Programs beyond the district-provided tutoring that provide additional opportunities to apply
designated learning to real world settings.
Programs that provide activities for English Language Learners and include Special Education students that
emphasize language skills and academic achievement.
STEM Programs that promotes project/problem-based leaning, critical thinking skills, creativity/innovation,
collaboration, and communication.
Programming that supports student leadership/character development, that supports student empowerment
through choice/voice.
Visual and Fine Arts education and activities that foster student creativity and self-expression.
Social Entrepreneurship, financial literacy and business planning.
Innovative experiential service-learning programs to foster civic and community engagement.
Health/Wellness to promote health lifestyle choices.
College/Career awareness
1. Explain how your product/service is aligned to the TEKS.
2. Explain how your program provides students with opportunities for hands-on, project-based, experiential,
inquiry based, and collaborative work.
3. Is your program aligned with the National Afterschool Association Standards for Quality School Age Care?
4. What grade level/age group is your product/service intended to serve?
5. Provide specific examples of how your product/service infuses rigor, inquiry-based instruction, experiential
and collaborative work?
6. What type of professional development or support is available?
7. How does your program/service meet the needs of all student groups (Ethnicity, Age, Gender, English
Language Acquisition, and Special Needs)?
8. The Extended Learning Opportunities Department strives to provide an engaging, enriching and
empowering experience for our students during out-of-school time. Describe how your program model will
address each of these.
Parent-Pay/Fee-based Afterschool Child Care
The Dallas Independent School District is seeking licensed childcare provider(s) to provide Before and After
School Program Services for Dallas Independent School District campuses that serve students ages 3-12 years
of age to provide care to meet the needs of working families. It is expected that the Provider will work closely
with the Extended Learning Opportunities Department:
Minimum requirements to apply:
Licensed by the Texas Department of Family and Protective Services
4-years’ experience managing a licensed child-care facility
1. Describe the history of your program and your program philosophy.
2. What is your organizational structure?
3. Are you a for-profit or non-profit organization?
4. Explain how your program is structured and what might a typical afternoon and morning include. Please
provide copies of any sample morning and afternoon schedule.
5. Explain how your product/service is aligned to the TEKS.
6. Describe your process for documenting child abuse/neglect. What will be your communication structure for
parents? Dallas ISD?
7. List your program’s facility requirements as well as storage requirements.
8. List programming available for students ages 3-4.
9. Describe your program’s payment and enrollment plans (costs, registration fees, features, schedules, e.g.,
M, W, F afternoons only, or M-F mornings, etc).
10. Please provide a three-year budget and tuition plan?
11. List your minimum and maximum enrollment numbers and wait list policy.
12. What are your program’s limitations with respect to a child’s age and any special needs?
13. Describe your program’s ability to accommodate children with special needs?
14. Describe your policy regarding parent communication.
15. Describe any schedule policies we should be aware of. Provide copies of your schedule policies, if any.
Summer Learning
The goal of summer learning is to provide qualifying students with intensive programming in a safe and orderly
environment to improve student achievement. Programming is designed to build professional capacity while
increasing student achievement. Services include academic interventions, enrichment activities, high school credit
recovery, high school acceleration, Early Childhood Program, professional development for teachers, principals,
counselors, and support staff. Students are offered an additional opportunity to meet promotion criteria; those who
failed criterion referenced assessments engage in test preparation and re-testing; high school students are eligible to
recover credits. All students including those who are not in danger of retention, are eligible for enrichment programs.
1. Explain how your products/service is aligned to the TEKS.
2. Explain how such alignment is based on intensive intervention for struggling learners.
3. What grade level/age group is your product/service intended to serve?
4. How does curriculum or instructional materials address adaptations to content and process based on
specific performance levels?
5. How does your product/service meet the needs of all student groups and multiple learning styles?
6. What initial professional development or support training is available?
7. Is professional development innovative in its assurances to offer teachers a chance to test new models of
The mission of the Extended Learning Opportunities Department is to provide equitable access to high quality Out of
School Time (OST) Programming to impact the achievement gap. The purpose of this Request for Proposal is to
seek qualified providers to offer quality afterschool and summer learning to Dallas ISD students in a safe, structured,
enriching, nurturing, and engaging environment. Our focus is on cultivating the growth of the whole child through
programs to develop a student’s cognitive, social, physical, and emotional well-being.

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