RFP 26-036 Roofing Energy Project_Heritage Elementary, Rutland Middle & Rutland High Schools Roof Pr

BIBB COUNTY PUBLIC SCHOOLS - Request for Propos al
RFP # 26-036
RFP TITLE: Roofing Contractor for Energy Upgrades Phase 1A:
Heritage Elementary, Rutland Middle & Rutland High
Schools Roof Projects
RFP Schedule - Date & Time
RFP Issued 04/16/2026
Pre Bid Meeting 04/28/2026 @ 9 am, 4580 Cavalier Drive, Macon GA
Questions Due To Procurement 05/05/2026 @ 8 am, EST.
RFP Due Date and Time 05/18/2026 @ 8 am, EST VIA BONFIRE
BOARD APPROVAL IF NEEDED June TBD
Schedule Can Change if needed
Proposals must be received by the due date and time. No late proposals will be accepted.
RFP Buyer Contact Information
Name Dr. Elaine M Wilson - Beverly
E-Mail Elaine.Wilson@bcsdk12.net;
Any inquiries or requests regarding clarification of this RFP document shall be submitted to the buyer in
writing. Offerors may contact ONLY the buyer regarding the terminology stated in the procurement
documents.
RFP Submittal Location
All Submittals are completed Via https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities.
BONFIRE:
Registration is FREE - A valid account is needed to review the
bid opportunity.
RFP Term
Bibb County Public Schools reserves the right to utilize this awardee on future expansion of the same project
if needed.
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Good day,
All bids will be evaluated as described in the attached document; the time is of the essence and any bids
received after the announced time and date for submittal, whether by mail or otherwise, will be rejected.
Late bids received will be so noted in the bid file in order that the vendor's name will not be
removed from the subject commodity/service list. Late bids will not be considered.
If you have any questions concerning this bid, please submit them in writing to Dr. Elaine M. Wilson,
Elaine.wilson@bcsdk12.net.
In addition, all communication relating to this bid solicitation, either before or after the bid opens, must be
coordinated through the Purchasing Department to Dr. Elaine Wilson-Beverly, via email ONLY;
Elaine.Wilson@bcsdk12.net.
Dr. Elaine M. Wilson-Beverly
Procurement Executive Director
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Introduction/Background:
The Bibb County School District is seeking proposals from Roofing Contractors, qualified vendors, to
provide the requested services as outlined in the scope of services.
1. Invitation:
The procurement office, on behalf of the Bibb County School District, would like to extend a
formal offer to all qualified Roof Contractors according to the specifications indicated within this
RFP. Please carefully review all sections of the RFP along with the Closing Date and Time. All
questions about this RFP should be emailed to the Procurement Executive Director, Dr. Elaine M.
Wilson-Beverly, Elaine.wilson@bcsdk12.net.
2. Specifications/Requirements:
SCOPE OF WORK: See Attached Exhibit "A"
Proposal Submission:
Interested vendors must submit proposals that include the following
information:
* Company background and experience in providing services addressing ALL the
requirements within the Scope of Services.
3. Contract Award:
The contract will be awarded to the vendor whose proposal best meets the needs of the
Bibb County School District, as determined by the Capital Improvements Department.
4. Inquiries:
Any inquiries regarding this RFP should be directed to the Bibb County School District
Procurement Office at elaine.wilson@bcsdk12.net,
The Bibb County School District reserves the right to reject any or all proposals and to
waive any informalities or irregularities in the proposal process. This RFP does not
commit to the Bibb County School District to award a contract, nor does it obligate the
district to pay any costs incurred in the preparation of proposals.
5. Proposal Information:
Submitted as a PDF Document, ensure to include the following information.
6. Evaluation:
a. Company Overview 10 points
b. Cost 50 points
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c. Project Timeline 20 points
d. Experience 20 points
Total Possible Points 100 points
The contract, if awarded, will be awarded to the responsible bidder. Product quality, service
issues and other factors stipulated above must be met to the satisfaction of the Board for a bid to
be considered responsive. The Bids will be evaluated with the following Criteria.
7. INTERPRETATION/ADDENDA:
If any questions should arise pertaining to the RFP Documents, the bidders may email the
Executive Director of Procurement, Dr. Elaine M. Wilson-Beverly, Elaine.wilson@bcsdk12.net
please include the RFP number in the Subject line, in order to guarantee a response to the
question submitted. The questions should be received prior to the deadline within the
TENTATIVE TIMELINE.
ADDITIONAL INFORMATION:
We have provided documentation to be reviewed for these appraisals we asked if you have any
other questions, or concerns. Please mail the Procurement Office, utilizing the email
Elaine.Wilson@bcsdk12.net, please make sure you put your bid number in the subject line, and
your questions will be addressed in a timely manner.
A. "Responsive" Bidder Criteria
* Capability of providing report as indicated
* Warranties /Guarantees
* Ability to meet specifications/bid documents as indicated.
* Service and Support Capability
* Documented licensed as required by the State of Georgia
* Applicable Bond Information as needed
* Responsible Award Amount for the Bibb County School District
B. Cancellation/Default of Contract
In the event the successful bidder, through any cause, should fail to fulfill the agreed
upon obligations in an effective and timely manner, the Board shall have the right to
terminate its contract by specifying the date of termination in a written notice to the
selected vendor at least thirty (30) days before that termination date. The Board also
reserves the right to procure the articles or services from other sources and hold the
defaulting vendor responsible for any excess cost incurred.
C. Indemnity Provisions
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Where bidder is required to enter or go onto property to provide services or gather
information, the bidder shall be liable for any injury (including death), damage or loss
occasioned by negligence of the bidder, his agent, or any person the bidder has
designated to visit Board property and shall indemnify and hold harmless the Board, its
officers, employees, agents and volunteers from any liability arising offerors should not
include an indemnity or hold harmless agreement from the Board in any proposal. The
Board will not be bound by any such agreement. Board Policy provides in part: No
contract, provision, agreement or term of any procurement, contract or agreement with
the Board shall obligate the Board or System to indemnify, save or hold harmless any
vendor for any future claim, loss, expense or liability.
D. Errors in Bids
Bidders or their authorized representatives are expected to fully inform themselves as to
conditions, requirements, and specifications before submitting bid proposals. Failure to
do so will be at the bidder's own risk. The bidder may withdraw a bid prior to the bid
opening date and time by requesting to do so in writing.
E. Standards of Acceptance of Bid Proposal for Contract Award
The Board reserves the right to reject all bids and to waive any irregularities or
technicalities in proposals received whenever such a rejection or waiver is in the best
interest of the Board. The Board has the right to disqualify a bid of any bidder as being
unresponsive when such bidder cannot document its ability to deliver requested services
or when investigation shows it is not able to fulfil the contract.
F. Compliance with Laws
The bidder shall obtain and maintain all licenses, permits, liability insurance, worker's
compensation insurance and comply with all other standards or regulations required by
Federal, State, or County statutes, ordinances and rules during the performance of any
contract between the Board and the bidder. Any such requirement specifically set forth in
any contract document between the bidder and the Board shall be supplementary to this
section and not in substitution thereof.
G. PRICING
Pricing on this RFP must be firm and remain open for a period of not less than 180 days
from the proposal due date.
H. BCSD NONDISCRIMINATION
The contractor, by the submission of a proposal or the acceptance of a contract, does
agree that he will not discriminate against any employee or applicant for employment
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because of race, color, religion, sex, or national origin. The contractor shall take
appropriate action to ensure that applicants are employed, and that employees are treated
during employment without regard to their race, color, religion, sex or national origin.
Such action shall include, but not be limited to the following: employment, upgrading,
demotion, transfer, recruitment, layoff, termination, rates of pay or other forms of
compensation and training. In the event of the contractor's noncompliance with the
nondiscrimination policy of the BCSD, any contract or purchase order may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible
to transact further.
I. UTILIZATION OF MINORITY AND SMALL BUSINESS ENTERPRISES AND
LOCAL AND MINORITY LABORERS
Minority and Small Business Subcontractors. The Owner has adopted a policy indicating
its desire to increase the opportunity for participation by minority business enterprises
and small business concerns in all its construction projects. The Contractor acknowledges
this policy and agrees that it will actively solicit and encourage bids from qualified
subcontractors identified by the Minority Assistance Corporation or other agencies as
minority business enterprises. The Contractor shall also actively encourage and solicit
bids from subcontractors who qualify as small business concerns.
Utilization of Minority and Local Labor. It is the policy of the Owner that the contractor
and all subcontractors shall, consistent with efficient contract performance, utilize to the
maximum extent possible minority and local laborers and mechanics as on-site
employees. The Contractor acknowledges this policy and agrees that the on-site labor
force of contractors and all subcontractors shall include a meaningful representation of
skilled and unskilled local and minority laborers and mechanics, consistent with the
efficient performance of this contract. Meaningful representation for minorities means the
employment of minority laborers and mechanics in at least the same proportion that
minorities are represented in a discrete construction skill or craft in Bibb County and all
adjacent counties, provided such individuals are available at the time of need. Meaningful
representation of local laborers and mechanics means that at least 75% of the on-site
work force of contractor and all subcontractors, taken as a whole, shall reside in the Bibb
County and surrounding counties, provided such individuals are available at the time of
need.
J. DRUG-FREE WORKPLACE
By submission of a proposal, the Offeror certifies that he/she will not engage in the
unlawful manufacture, sale distribution, dispensation, possession, or use of a controlled
substance or drug during the performance of the contract and that a drug-free workplace
will be provided for the contractor's employees during the performance of the contract.
The Offeror also certifies that he will secure from any subcontractor who works on the
contract, written certification of the same drug free workplace requirements. False
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certification or violation by failing to carry out requirements of O.C.G.A. 50-24-3 may
cause suspension, termination of contract, or debarment of such Offeror.
K. CERTIFICATION OF NONCOLLUSION
By submitting a proposal, the Offeror certifies: "that this proposal is made without prior
understanding, agreement, or connection with any corporation firm, or person submitting
a proposal for the same materials, supplies, or equipment, and is in all respects fair and
without collusion or fraud. That collusive pricing is understood to be a violation of State
and Federal law and can result in fines, prison sentences, and civil damage awards."
L. IMMIGRATION REFORM AND CONTROL ACT
Offerors must abide by all federally mandated laws enforced by United States
Department of Homeland Security which are established to verify information of newly
hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA)
P.L. 99-603), in accordance with the applicability provisions and deadlines established
in O.C.G.A. 13-10-91.
M. AUTHORIZED OFFICIAL
It is agreed that all conditions of the proposal shall be abided and that the person signing
this proposal is authorized to sign the proposal for the Offeror.
N. SOLICITATION TERMINATION
In any event in which this solicitation is terminated or cancelled, in whole or in part, or
all proposals are rejected, there shall be no liability on the part of BCSD for any costs
incurred by Offerors or potential Offerors in relation to the solicitation.
O. RIGHTS AND REMEDIES
The rights and remedies of BCSD provided above shall not be exclusive and are in
addition to any other rights and remedies provided by law or under the contract.
P. BEST AND FINAL OFFER
The district will utilize the final bid as the Best and Final Offeror from each responder.
Q. TYPE AND TERM OF CONTRACT
The district intends to sign a contract with one respondent(s) to fulfill the requirements
in this RFP. The term of the contract shall be for one year with the option of renewals
(4) four.
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The proposals should not include any tax from which the State is exempt.
R. COMPLIANCE CERTIFICATION
Responses to this RFP serve as a representation that it has no current or outstanding
criminal, civil, or enforcement actions initiated by the State and/or other District, and it
agrees that it will immediately notify the district of any such actions. The Respondent
also certifies that neither it nor its principals are presently in arrears in payment of its
taxes, permit fees or other statutory, regulatory or judicially required payments to the
district. The Respondent agrees that the district may confirm, at any time, that no such
liabilities exist, and, if such liabilities are discovered, that district may bar the
Respondent from contracting with the district, cancel existing contracts, withhold
payments to setoff such obligations, and withhold further payments or purchases until
the entity is current in its payments on its liability to the district and has submitted proof
of such payment to the district.
S. INSURANCE
When the selected contractor has been identified, he will be notified of the necessity to
provide required insurance. Proof of insurance shall be provided within 15 days of the
date of written notification to the contractor.
Worker's Compensation and Employer's Liability Insurance
The contractor shall procure and maintain Worker's Compensation and Employer's
Liability Insurance in the following limits. Such insurance is to cover each and every
employee who is or may be engaged in work under the contract.
Worker's Compensation Limits:
Statutory Employer's Liability Limits:
Bodily Injury by Accident $ 100,000 each accident
Bodily Injury by Disease $ 100,000 each employee
Bodily Injury by Disease $ 100,000 policy limit
Contractor waives all rights against Owner and its agents, officers, directors and
employees for recovery of damages to the extent these damages are covered by the
workers compensation and employer's liability or commercial umbrella liability
insurance obtained by Contractor pursuant to this agreement. The Waiver of Our Right to
Recover from Others Endorsement, ISO Form SC 00 03 13 shall be attached to the policy
showing the Owner listed in the Schedule.
Commercial General and Umbrella Liability Insurance
The Contractor shall procure and shall maintain commercial general liability (CGL) and
if necessary, commercial umbrella insurance with a limit of not less than $250,000 each
occurrence, as shall protect him and any Subcontractor performing Work covered by this
Contract from claims for damages for bodily injury, including accidental death, as well as
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from claims for property damages, which may arise from operations under the Contract
Agreement, whether such operations are by himself or by any Subcontractor or by anyone
directly or indirectly employed by either of them.
(1) Comprehensive Form
(2) Contractual Insurance
(3) Personal Injury
(4) Broad Form Property Damage
(5) Premises - Operations
(6) Completed Operations
This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not
covered by Automobile Liability under the contract. Policy coverage must be on an
occurrence basis.
The Board assumes no responsibility or obligation to respondents and will make no
payment for any costs associated with the preparation or submission of the bid proposal.
Bidders are encouraged to carefully review all provisions and attachments of this
document prior to submission. Each bid proposal constitutes an offer and may not be
withdrawn except as provided herein. ***
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Bid Table
Requested Services Total Amount of Bid
Heritage Elementary School
Rutland Middle & High Schools
(share cafeteria - essentially one
building)
Grand Total
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RFP 26-036
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