RFP 2026-0088 Rolling Owner Controlled Insurance Program (ROICP) Services

PURCHASE OF ROLLING OWNER CONTROLLED
INSURANCE PROGRAM (ROCIP) SERVICES
REQUEST FOR PROPOSAL (RFP)
RFP-2026-0088
Release Date: March 4, 2026
Proposals must be submitted to:
Alamo Colleges District
Purchasing and Contract Administration
See addresses in "Key Dates and Information."
Proposal Deadline: April 6, 2026, 2:00 p.m. CT
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TABLE OF CONTENTS
Key Dates and Information
Minimum Qualifications
General Information
A. RFP Project Scope
B. Organizational Description of Alamo Colleges District
C. Definition of Terms
Section 1: Scope of Work
A. Scope of Work
B. Statement of Work
Section 2: Terms and Conditions of the RFP & Submission of Proposal
A. Terms and Conditions of the RFP
B. Preparation of Proposals
C. Submission of Proposal
Section 3: Proposal Pricing Schedule
Section 4: Offeror's Checklist
Section 5: Certification of Non-Collusion
Section 6: Proposal Certification
Section 7: Form CIQ - Conflict of Interest Questionnaire
Section 8: Terms and Conditions of the Contract
1. Defined Terms
2. Project Objective(s) and Scope
3. Project Deliverables
4. Supplemental Deliverables or Rate Changes
5. Access
6. Communication
7. Policies
8. Compliance with Applicable Laws
9. Insurance
10. Payment
11. Term and Termination
12. Licenses, Permits, Taxes and Fees
13. General Terms
13.1 Independent Contractors
13.2 Notices
13.3 Choice of Law
13.4 Successors and Assigns
13.5 Entire Agreement
13.6 Amendments
13.7 Force Majeure
13.8 Severability
13.9 Gender and Number
13.10 Captions
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13.11 Exhibits
13.12 Drafters
13.13 No Third-Party Beneficiaries
13.14 Dispute Resolution
ATTACHMENT A - REPRESENTATIONS AND WARRANTIES
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KEY DATES AND INFORMATION
RFP NAME: Request for Proposal (RFP) for Purchase of Rolling Owner
Controlled Insurance Program (ROCIP) Services
CLOSURES: The Alamo Colleges District will be closed on the following dates:
Monday March 9 to 13, 2026 - Spring Break
Tuesday March 31, 2026 - Cesar Chavez Day
Friday April 3, 2026 - Easter Holiday
During this time, we will not be responding to any emails or phone
call messages.
SUBMITTAL DEADLINE: April 6, 2026, prior to 2:00 pm CST.
DELIVERY LOCATION: Offeror may upload proposal to Alamo Colleges District e-Bidding portal;
or delivered to:
Alamo Colleges District
Purchasing and Contract Administration
Re: Purchase of Rolling Owner Controlled Insurance Program
(ROCIP) Services
RFP-2026-0088
Reception Desk
2222 N. Alamo St.
San Antonio, Texas 78215
CONTRACT TERM: Any contract awarded by the Board of Trustees as a result of
the RFP may begin upon award and extend for an initial term
of seven (7) years with the District's option to renew and/or
extend the contract for three (3) terms of up to two (2) years
each.
.
NOTICE: All questions related to this RFP are to be directed to Mariano Alaniz, Senior Purchaser
via email to: malaniz1@alamo.edu with a copy to dst-purchasing@alamo.edu.
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MINIMUM QUALIFICATIONS
The respondents to this RFP must have the following minimum qualifications.
Failure to meet minimum qualifications may be grounds for rejection. Alamo
Colleges District reserves the right to reject Proposals that fail to include this
information with the Offerors Proposal submission.
a. Offeror(s) must affirm in writing and include with supporting documentation
with proposal submission: Offeror must provide documentation that their firm
has ROCIP Services experience with a minimum of $100M project value.
Yes _____ No _____
b. Offeror(s) must affirm in writing and include with supporting documentation
with proposal submission: Offeror must provide documentation that their firm
has at least 10 years of experience, managing a ROCIP program.
Yes _____ No _____
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GENERAL INFORMATION
A. RFP Project Scope:
The purpose of this RFP is to solicit proposals for the purchase of Rolling Owner Controlled
Insurance Program ("ROCIP") Services to manage a multi-site Capital Improvement Project ("CIP")
bond construction program, for the Alamo Colleges District, inclusive of all its individual college
campuses and satellite locations.
B. Organizational Description (Who We Are)
1. Alamo Community College District (Alamo
Colleges District or ACD) is a nationally
recognized organization and the recipient of
the 2018 Malcolm Baldrige National Quality
Award, the nation's highest honor for
performance excellence. The Aspen
Institute named San Antonio College the
winner of the 2021 Aspen Prize for
Community College Excellence and
received $600,000. Four of the five
colleges in the Alamo Colleges District are
named in the top 150 of the nation's best
community colleges, and Palo Alto College
is among the top two in the country. The
Alamo Colleges District includes Palo Alto College, Northwest Vista College, San Antonio
College, St. Philip's College, and Northeast Lakeview College, along with a number of off-
campus locations throughout the San Antonio metropolitan area, serving an eight-county
region, with a total enrollment of over 90,000 students.
From our origin as a community college district in 1945 through decades of change and
expansion, we have worked to make higher education accessible and affordable. Today, our
five colleges fulfill this mission with a vast array of certificates, courses, 2-year degrees and
four-year degrees. Our credits transfer to four-year universities for those pursuing advanced
degrees, and our workforce development and continuing education programs help individuals
build new careers and meet the needs of businesses. Our moonshot is to partner to end
poverty through education and training - whether that's a certificate, an associate degree, or
workforce-oriented baccalaureate degrees.
The Alamo Colleges District is one of the largest community college systems in the United
States and the fourth largest in Texas. Bexar County is the taxing district for ACD. We,
however, serve a much larger region; our service area includes all of Bandera, Bexar, Comal,
Kendall, Kerr and Wilson Counties, and most of Atascosa and Guadalupe Counties. San
Antonio is the seventh-largest city in the nation with an estimated 1.5 million people, of which
60% are Hispanic. Of all students enrolled in post-secondary education in the city,
approximately 39% are enrolled in one of our Colleges. A $450 million capital improvement
program was approved by the voters of Bexar County in 2017 to renovate aging facilities, build
new facilities, buy land for future expansion, and expand our technology infrastructure.
ACD serves the Bexar County community and its service area through its programs and
services that help students succeed in acquiring the knowledge and skills needed in today's
world. Students are taught by highly qualified faculty with Master's and Doctorate degrees who
are dedicated to creating a learning-centered environment. Student services include advising,
computer labs, tutoring, financial aid services, services for the disabled, advocacy centers,
developmental instruction, veteran's services, and job placement assistance.
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ACD, a Hispanic-Serving System which includes the nation's only college that is both a
Historically Black College and a Hispanic-Serving Institution, is the nation's third largest
producer of Hispanic nurses. ACD is also one of Texas' largest providers of online post-
secondary education. A diverse international program brings Central American and other
teachers to San Antonio for advanced education while affording students and faculty the
opportunity to gain the skills to work in a global economy.
2. The Five Colleges of the Alamo Colleges District
The five colleges that comprise ACD include: St.
Philip's College (SPC), established in 1898; San
Antonio College (SAC), established in 1925; Palo
Alto College (PAC), established in 1985; Northwest
Vista College (NVC), established in 1995; and
Northeast Lakeview College (NLC), established in
2007. All of the colleges are within San Antonio city
limits except Northeast Lakeview College, located in
Universal City, just to the northeast of San Antonio.
Each College operates with significant autonomy in
accordance with ACD's unique Participatory
Leadership model of collaborative leadership
between the Colleges and DSO (District Support
Operations). Based on that autonomy, each College
is accredited independently by the Southern
Association of Colleges and Schools Commission
on Colleges (SACSCOC) to award associate
degrees and certificates. Beginning Fall 2021 the
Alamo Colleges has been approved to offer the
Bachelor of Science in Nursing degree.
The five college campuses encompass more than 5.4 million square feet of space on 779 acres
across Bexar County. Each has typical college campus facilities such as academic and
classroom buildings, administrative buildings, library facilities, gymnasiums, cafeterias, science
classrooms and labs, and computer labs. In addition, there are a number of specialty facilities
such as performing arts centers, natatoriums, allied health, emergency medical training areas,
and aviation classrooms adjacent to the runway at the historic Stinson Field.
3. District Support Operations (DSO)
District Support Operations (DSO), located in the Alamo Colleges Center of Excellence for
Student Success (ACCESS) building close to the urban contemporary Pearl District, provides
administrative services and support to the five colleges under Collaborative Agreements. The
ACCESS facility encompasses 160,950 square feet of space which houses the executive
offices for the Chancellor and Vice Chancellors, as well as Human Resources, Legal Services,
Ethics, Communications, Internal Audit, Strategic Planning and Performance Excellence,
Institutional Research and Effectiveness, Information Technology, Finance and Fiscal Services,
Facilities, Student Financial Aid, Center for Student Information, Police, workforce programs,
and other service units. The ACCESS building has a large conference center for cross-college
meetings, program collaboration, and community use. Some remaining DSO personnel are co-
located with the colleges on their campuses, enabling them to be close to the students they
support.
4. Off-Campus Sites
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The Alamo Colleges District also maintains several off-campus sites to better serve the
residents of Bexar County and those located within the surrounding service area.
* Brackenridge Education & Training Center
* Eastside Education and Training Center
* First Responders Academy (FRA), Von Ormy, TX
* Greater Kerrville - Alamo Colleges Center
* Harlandale Education and Training Center
* Northeast Lakeview College at New Braunfels
* Northwest Education & Training Center (under development)
* Northwest Vista College Southwest Research Institute Center
* Southside Education & Training Center
* St. Philip's College Military Base Locations
* St. Philip's College Southwest Campus
* Westside Education and Training Center
* Workforce Center of Excellence
Our Colleges are open-door institutions whose students come to college with various goals and
at various levels of preparedness. Consequently, we serve students and the community with
transfer courses, academic and technical degrees, and workforce development and continuing
education options, offering more than 325 degree and certificate programs. Our educational
program and service offerings are designed to meet the educational goals and service needs of
our students. We deliver these services through semester, flex, weekend, evening, and online
courses.
5. Awards and Recognitions
* The Alamo Colleges District (ACD) was honored with 2023 National Bellwether Award for
Program Excellence.
* ACD Chancellor wins Baldrige Foundation Award for Leadership Excellence.
* ACD earns the Award of Excellence for Student Success from the American Association
of Community Colleges (AACC).
* MacKenzie Scott donates a record sum of $15 million to San Antonio College (SAC).
* SAC is the recipient of the $1 million 2021 Aspen Prize for Community College
Excellence.
* Northwest Vista College (NVC) and Palo Alto College (PAC) were named to the Aspen
Top 150 community colleges.
* PAC receives a transformative gift of $20 million from philanthropist MacKenzie.
* ACD honored with San Antonio Business Journal Resiliency in Business Award.
* ACD was honored with Rising Star Award by Campus Labs.
* Four Alamo Colleges Top in the Nation for Online Community Colleges (NVC, PAC, SPC,
SAC).
* St. Philip's College receives the Texas Award-Next for Performance Excellence (TAPE)
award. Northeast Lakeview College receives the Progress Level Recognition from the
Quality Texas Foundation (QTF).
* The Aspen Institute named San Antonio College the top college in the nation for
Community College Excellence.
* Northeast Lakeview College has received Progress Level Recognition from the Quality
Texas Foundation.
* 2020 Ellucian Impact Award recipient, which honors higher education institutions that best
harness the power of technology to solve challenges, operate more efficiently and
enhance the student experience.
* Honored as the only community college system in the nation to earn the Malcolm Baldrige
National Quality Award (2018).
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* One of only four Texas community college institutions to be selected as a finalist for
Excelencia in Education's inaugural Seal of Excelencia (May 2019).
* The Aspen Institute College Excellence Program named San Antonio College, Palao Alto
College, Northwest Vista College, and St. Philip's College, to the list of 150 community
colleges eligible to compete for the $1 million Aspen Prize for Community College
Excellence, the nation's signature recognition of higher achievement and performance
among America's community colleges (November 2019).
* Palo Alto College was a finalist for the 2019 Aspen Prize and was recognized for its strong
record of improvement with the Rising Star award, receiving $100,000.
* St. Philip's College named #9 of the 2019 Best Online Community Colleges in Texas.
* Northeast Lakeview College ranked #12 of the 50 Best Community Colleges in the nation
by Learn.org (March 2019).
* San Antonio College ranked one of the top community colleges for Hispanics, by Hispanic
Outlook magazine (September 2019) for the third consecutive year.
* ACD was the only community college in Texas awarded the Certificate of Distinction by
the Government Treasurers' Organization of Texas (GTOT) for its investment policy in
fiscal year 2017.
* The Government Finance Officers Association (GFOA) awarded a Certificate of
Achievement for Excellence in Financial Reporting to the ACD for its comprehensive
annual financial report every year from August 31, 2017, to the present.
* The ACD Purchasing and Contract Administration department has been awarded the
National Achievement of Excellence in Procurement Award from 2012 to 2022.
6. Workforce Profile of Alamo Colleges District
Our workforce includes 5,600 faculty, administrators, staff, and work study (student employees).
The District's diverse workforce continues to be representative of both our student population
and the demographics of Bexar County. Teaching faculty are required to meet the certification
requirements associated with accreditation set by the SACSCOC. Some positions in the
administrative segment require professional or doctoral degrees, while others require bachelor's
or master's degrees, and positions in the staff segment require at least a high school level of
education. While no bargaining units exist, the Faculty Senate and Staff Senate at each of the
Colleges are engaged in Participatory Leadership for local initiatives. These groups are also
part of a larger, Unified ACD Faculty Senate and Staff Senate, which addresses alignment
issues as needed in the District. This is another example of our Participatory Leadership
approach. Special health and safety related requirements exist in the following areas:
recognized hazardous work environments such as welding, electrical, chemical, and
ergonomics; compliance with Texas Commission on Law Enforcement Standards for police
officers; and driving safety for vehicle operators.
7. Organizational Structure/Organizational Governance of ACD
The Chancellor is the Chief Executive Officer (CEO) and reports to a 9-member Board of
Trustees (Board) and one non-voting Student Trustee; the members represent nine different
districts in the San Antonio area and are elected by community members to serve for a term of
six years. The Student Trustee is selected by the Board from the student associations of the
five Colleges and serves a one-year term. The Board acts as a Committee of the Whole and is
comprised of eight committees: Student Success; Building, Grounds, and Sites Selection;
Policy and Long-Range Planning; Audit, Budget and Finance; Workforce; Legislative;
Community Involvement; and Legal Affairs. Committees provide oversight of operations in their
areas of responsibility and issue guidance and direction in the form of Board Policies. By state
statute, the Board is the governing body that sets policy, appoints the Chancellor, levies
property taxes, and approves the budget. The Board is the final authority on all matters of
governance for the organization. College Presidents report to the Chancellor, serve as CEOs of
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their college; and sit on the Strategic Leadership Team (SLT), the senior decision-making body
within the organization.
C. Definition of Terms:
1. "Alamo Colleges District," "ACD," "District," "ACCD" or "Owner" refers to the Alamo Community
College District.
2. "Offeror," "Proposers," "Respondent," or "Company" or "Administrator" refers to a company
which chooses to submit a Proposal to provide products and/or services for the District as
specified in this RFP.
3. "Contractor" refers to the company awarded the contract to provide products and/or services for
the Alamo Colleges District as specified in this RFP.
4. "Proposal" refers to the offer, from Offeror to the Alamo Colleges District, to provide the
products and/or services as specified in the RFP.
5. "ACD Holidays" refers to ACD offices are officially closed. ACD Holidays generally include
Labor Day, Thanksgiving, Winter Break, MLK Day, Spring Break, and Memorial Day, in
addition to other designated holidays identified as "College Closed" in the Academic Calendar
published online at https://www.alamo.edu/academics/academic-resources/academic-calendar/
for each academic year.
6. "Board of Trustees" refers to the governing body of ACD.
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