RFP 2026- 2028 Road Maintenance RFB
| Agency: | Quinault Indian Nation |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jun 25, 2026 |
| Due Date: | Jul 9, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
RFP 2026- 2028 Road Maintenance RFB
|
| Category: | Tribal Employment Rights Ordinance (TERO) |
| Status: | Open |
|
Attachment Preview
REQUEST FOR BIDS (RFB)
3-YEAR ON-CALL ROAD MAINTENANCE
SERVICES
Presented by:
Address:
Contact for Project:
Quinault Indian Nation
1214 Aalis Drive, Taholah, WA 98587
Gary LaLonde, Interim Forest Roads Manager
Date of Issue:
June 24, 2026
Due Date for Bid Submissions: July 9, 2026, by 2:00 p.m. Pacific Daylight Time
Late submissions will not be considered
Submission Method: Hand Delivery or certified mail. Only sealed bids will be accepted.
ATTN: Cora Pope
Contracts & Procurement Officer
Quinault Indian Nation
1214 Aalis Drive
Phone: 360-276-8211 Ext. 5035
Contract Officer for Questions:
Gary LaLonde, Timber Sale Administrator Section Lead/Interim Forest Roads Manager
Quinault Indian Nation
Division Natural Resources
360-276-8215 Ext. 7514
Cell: 360-591-4733
glalonde@quinault.org
QIN’s Contract Officer will receive and respond to comments and questions on behalf of the
project partners. Answers to questions will be emailed to all interested parties. All emails with
questions must be received at least 3 days (72 hours) prior to the proposal due date/time to
guarantee a response.
Mandatory Sealed Bid Opening:
A mandatory, sealed bid opening is scheduled for July 9, 2026, at 2:15 p.m. at 1214 Aalis Drive,
Taholah, WA 98587, Administration Building Large Conference Room. Bidders must be pre-
registered for the bid opening no later than 2:00 p.m. on July 9, 2026, via email to
glalonde@quinault.org. Bidders may attend the bid opening by a virtual meeting, and the link will
be shared with all bidders shortly after the bid submission deadline.
Submission Method:
Bidders must submit their hourly rates and costs (including operators) with their bids along with
their qualifications to the address above. Firms are solely responsible for all costs incurred in the
preparation and submittal of the RFB. Submittal becomes the property of the QIN and will not be
returned. Please note that QIN does not share bid responses or tallies. Respondents shall submit
(1) hard copy of their sealed bid response to the address below via certified mail or hand-delivery,
either before, or by 2:00 PM local time, July 1, 2026.
I. Description and Introduction
The Quinault Indian Nation (QIN) is requesting bids from qualified contractors to perform road
maintenance on the forest road system of the Quinault Indian Reservation for the 2026–2028
calendar years (three-year contract) on an as-needed, on-call basis. Work may require dump truck
loading, hauling, and unloading, the use of excavators/backhoes, mechanical brush cutters,
bulldozers, road graders, and other equipment as necessary. Services may include new road
construction, reconstruction, routine road maintenance, gravel pit stripping, bridge and culvert
installations, and emergency road repairs, and other projects relating to road maintenance and
construction on an as-needed basis.
All completed work must meet the standards and goals outlined in the Quinault Indian Nation
Forest Management Plan, if applicable. Only work verified as meeting these standards will be
accepted and paid. The Plan is available at: Forest Management Plan | Quinault Indian Nation,
WA
Contractors interested in submitting a bid must provide a list of available equipment with hourly
rates (including operator) and submit a completed 2026-2028 Road Maintenance Bid
Contractor Information form (see attached). All approved work will be paid on an hourly basis
with authorization from the QIN Forest Road Manager. Materials required by QIN and supplied
by the contractor will be reimbursed at Actual Cost + 10%, with proof of purchase.
The average road maintenance cost in a typical year is approximately $400,000. This amount is
not guaranteed and is provided for reference only. The following is an example of the scope of
work the selected contractor can expect.
A. Scope of Work. Contractor will be called upon to do a wide assortment of road
maintenance projects within the Quinault Indian Reservation. This will include grading,
shaping, crowning and rolling (in some areas) the mainline gravel roads. Installing
ditches, culverts and relief pipes where needed. Roadside brushing will be needed in
many areas. Contractor will be needed “on call” in emergency situations (ie. Plugged
culvert compromising road). Contractor will be expected to respond within 3 hours in
emergency situations, including mobilizing equipment to the site. All work will be
completed on an hourly basis because the work is unknown (in amounts and volumes).
Please fill out below or attach a price sheet.
The following costs must be included in your bid in the attached 2026-2028 Road Maintenance
Bid Contractor Information, and include cost/hour, which includes operation.
PLEASE LIST SIZE OF EQUIPMENT : LIST ALL SIZES
1. Excavator (Backhoe)
$___ Hr.(Depending on size)
2. Cat/Dozer
$_________/Hr. (Depending on size)
3. Dump Truck
$____ , Pup _______/Hr.
4. Grader
$______ /Hr.
5. Roller
$_________Hr.
6. Mechanical Brusher
$___________Hr.
7. Laborer
$__________Hr.
8. Mobilization (Tilt Bed Trailer)
$____________/Hr.
9. Mobilization (Low Bed)
$___cost + 10% Cost/Move
10. Loader
$_________/Hr.
Contractor will pay for goods and materials (culvert, etc.) and will be reimbursed for those costs
at Actual Cost + 10% upon submission of invoices.
1.1 Reference Documents
1. A121-2018 - Standard Form of Master Agreement Between Owner and Contractor
where Work is provided under multiple Work Orders (to be filled out by bidder)
2. A221-2018 - Work Order for use with Master Agreement Between Owner and
Contractor (to be filled out by bidder)
3. 2026-2028 Road Maintenance Bid – Contractor Information (to be filled out by
bidder)
4. Cultural Inadvertent Discovery Plan for Road Maintenance Contracts (informational)
1.2 Anticipated Schedule of Events (Project Timeline)
June 24, 2026 – RFB Issued
July 9, 2026 – Proposals Due by 2:00 pm: see “Submission Method” section above
July 9, 2026 – Mandatory Sealed Bid Opening at 2:15 pm
July 16, 2026 – Bidders receive notice
The successful bidder will be required to:
• Sign all attached contract documents. The terms and conditions set forth in the attached
contract documents are non-negotiable, and the winning bidder will be required to
understand the terms and conditions.
• Sign a Certification and Debarment Form
• Provide a W-9
• Submit insurance certifications meeting contract requirements
The selected contract must apply for and obtain a QIN Business License for all
firms/subcontractors performing work on the Reservation.
All subcontracts must be approved by the Quinault Indian Nation.
II. BIDDER RESPONSIBILITY AND GENERAL INFORMATION
2.1 Mandatory Bidder Responsibility Criteria: it is the intent of the Owner to award a
contract to the low, responsible bidder. Previous working experience with the Nation and the
bidder’s licensing history may be considered. Before award the bidder must meet the
following bidder responsibility criteria to be considered a responsible bidder. The bidder shall
be required by the Owner to submit documentation demonstrating compliance with the
criteria. The Bidder must:
1. Have a current certificate of registration as a contractor in compliance with chapter 18.27
RCW which must have been in effect at the time of bid submittal. Contractors must be in
“active” status.
2. Have or obtain a valid business license issued by Quinault Indian Nation prior to issuance
of Notice to Proceed.
3. Maintain insurance policy/policies meeting minimum requirements listed in this
document.
4. Not be disqualified, disbarred, or suspended from bidding on any public works contract.
The Bidder shall not be listed as a current debarred or suspended bidder on the U.S.
General Services Administration’s “System for Award Management” website:
http://www.sam.gov.
2.2 Supplemental Bidder Responsibility Criteria: In addition to mandatory bidder
responsibility criteria referenced above, the Bidder must also meet the following relevant
supplemental bidder responsibility criteria applicable to the project and, as evidence that the
bidder meets the supplemental bidder responsibility criteria, the apparent and second low
bidders must submit the required documentation to the Owner within 48 hours of the bid
submittal deadline. The Owner reserves the right to request such documentation from such
bidders:
1. Business status: Bidder shall not be “inactive,” “suspended,” or “not in good standing”
with Washington State Secretary of State’s Office, the Department of Revenue or
Department of Labor & Industries.
2. Bidder shall provide documented information from Washington State Secretary of State’s
Office, Department of Revenue or the Department of Labor and Industries providing the
date of incorporation or formation, the state of incorporation, that the Bidder is active and
in good standing in the State of Washington, State of Washington tax reporting number,
and the name and address of the registered agent, general partner or managing member.
3. Bidder shall take steps to ensure that their subcontractors are also in good standing with
the above-described entities.
2.3 Insurance Requirements
Contractor is required to provide proof of current Worker’s Compensation insurance with
Washington State statutory limits end Employer’s liability insurance. Minimum coverage
$1,000,000 per occurrence. Contractor will provide proof of Commercial General Liability
Insurance stating adequate coverage for project. Carrier shall be rated A.M. Best’s Insurance
rating of at least A or better. Minimum coverage: General Liability $1,000,000 per occurrence
/ $2,000,000 aggregate; Excess Liability $5,000,000 per occurrence / $5,000,000 aggregate.
Policies need to list site location, project name, city and state, and shall name the following
parties as Additionally Insured and named Certificate Holders: Quinault Indian Nation, its
elected officials, officers, employees. Materials Testing and Consulting shall also be named as
an additionally Insured. Contractor shall carry Automotive Liability Insurance. Minimum
coverage $1,000,000 combined single limit for hired and non-owned vehicles with Personal
Protection Insurance and Property Protection Insurance.
2.4 Safety and Security
• The Bidder shall comply with all safety standards associated with the trade and in regards
to OSHA.
• The Bidder shall enforce the applicable safety and health rules and measures on all his/her
subcontractors and all other persons directly or indirectly employed by him/her on the
Site.
• The Bidder shall provide the necessary first aid facilities at the construction site in
accordance with OSHA instructions and guidelines.
• At a minimum. all workers performing on-site construction work shall wear high visibility
safety vests, hard hats and appropriate footwear, and shall wear safety goggles and gloves
as appropriate for the work task they are undertaking.
• Contractor may be required to provide a Road Work Plan Safety Plan, depending on road
type and funding source
• The Contractor shall furnish a copy of its safety plan prior to mobilization to site.
2.5 Culturally Sensitive Sites
If any objects of cultural or historical significance are discovered during construction the
Contractor shall notify the Owner’s CM immediately. See attached Inadvertent Discovery
Plan.
2.6 Governing Law
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Solicitation Close Date: 08/13/26 Title: Palouse to Cascades State Park Trail - Structure
State Government of Washington
Bid Due: 8/13/2026
Bid Opportunity - Sullivan Road & Park Improvements - Phase 1 Spokane Valley
City of Spokane Valley
Bid Due: 7/31/2026
RFP | Inchelium Sidewalk Replacement | Closing Date Aug 5, 2026 PDF Confederated
The Confederated Tribes of the Colville Reservation
Bid Due: 8/05/2026
Solicitation Close Date: 07/30/26 Title: Wenatchee Bldg. 2 & 3 Roof Replacement Ref
State Government of Washington
Bid Due: 7/30/2026